To make sure that the files on your local computer are safe from accidental
deletion or hardware failure, you should perform regular backups. Our files are normally on our C: drive (hard drive), often in
the "My
Documents" folder. You may also have some old email in local databases in
C:\Lotus\Notes\Data. We can backup these files to floppy disks, CDs, tapes, or
network drives
like the G drive.
Backup can be configured to make a copy of any directories you choose, and save them to any directory (including your G: drive). Backup will store a copy of your files on a regular basis, instead of relying on you to remember to make periodic backups.
Click Start -> All Programs -> Accessories -> System Tools -> Backup
Click the Advanced Mode link in the Backup Wizard window
Choose the Schedule Jobs tab
Click the Add Job button at the lower-right corner of the calendar window
Backup Wizard starts to run.
Choose "Backup selected files, drives..." option > Next
Choose the folders and files to backup by clicking in the box > Next
Some of the recommended folders and files to backup:
My Documents
C:\Lotus\Notes\Data
MacroExpress macros (call Systems for location of )
C:\Documents and Settings\username\Desktop
Choose the place to save your backup (like the G: drive) > Next
Click the Advanced button on the "Completing the Backup Wizard" window
Choose an Incremental backup, which will copy only the files that you created or changed since last time > Next
Choose to run the backup later, Schedule the Entry by naming it and clicking the Set Schedule button > Next
Set the schedule to daily and the time. (you might pick 12:00pm because you are at lunch at that time, or 2:30pm because it's usually the least productive time for most people during the day > Next
Finish
Backup Wizard will give you complete details about the job you created, and you can see your job scheduled on the calendar.
If your PC has a CD burner, an excellent way to backup your important files
is to a CD. You may be able to fit a copy of all
of your most important files to one CD. If your PC does not have a CD
burner, contact Tom in Systems so he can assist you with backing up your important
files with a portable burner he can attach to your PC temporarily.
Start by placing a blank CD in your burner drive.
Open My Computer. (If you have a "My Computer" icon on your
desktop, double click on the "My Computer" icon. XP users can also click on
Start and then on My Computer. Otherwise, try clicking on Start,
Accessories, and Windows Explorer. You should be able to see all your
drives).
Open another session of My Computer -- this will be the window where you
navigate to the files you want to copy.
Start by navigating to My Documents. Proceed to other places you
might've saved important files.
When you find a file you want to backup, click your left
mouse button over the file's icon and hold down the button.
Now, drag the file's image over to the other window over the icon for the CD
burner's drive. You are now dragging and dropping files to your CD
burner drive for later burning.
BACKUP TO THE G: DRIVE
We do not have very much space on the LAN servers until we migrate to the new one.
This is a good option to remember for the future.
Everyone with a valid account and username should have a G: drive, but just to
be sure, go ahead and see if you have one. If you do not, contact
Brian.
Open My Computer. (If you have a "My Computer" icon on your
desktop, double click on the "My Computer" icon. XP users can also click on
Start and then on My Computer. Otherwise, try clicking on Start,
Accessories, and Windows Explorer. You should be able to see all your
drives).
Double click on your G: drive. Your G drive is the one with your
username. It should be in this format:
[ Username$ on 'Lib-Middleton' (G:) ] .
An example is:
notsbc$ on 'Lib-Middeton' (G:)
Open another session of My Computer -- this will be the window where you
navigate to the files you want to copy.
Start by navigating to My Documents. Proceed to other places you
might've saved important files.
When you find a file you want to make a backup copy of, click your left
mouse button over the file's icon and hold down the button.
Now, drag the file's image over to the G drive's window. You are now
dragging and dropping files to your G drive drive for later burning.
NOTE: Don't forget, your G drive is really some space on one
of the servers -- it's not really on your PC. The neat thing about this is you can
save your files to the G drive, we can image a new computer for you, and then
we can retrieve the files from your G drive and place them on the new computer.
You might wonder about backing up your G: drive contents to some other drive
like the S: drive. Please do not copy contents from the G drive to the S
drive. Both drives are network drives, and if one fails, they both fail. We back
up our G and S drives, so in a worst case scenario, we should be able to
recover our files once we get servers and PCs back in working order.
You can save your IE favorites to your G: drive too. Open Internet Explorer. In
the upper menu bar,
Click on File,
Click Import and Export,
Click Next,
Click Export Favorites,
Click Next,
Click Next,
Click Browse,
Navigate to the place where you want to save a copy of your bookmarks.
Choose the G drive. (In the box at the top of the window that says
Save in: My Documents, click on the down arrow. A drop-down displays a list
of your drives. Find your G: drive and highlight it)
Click Save,
Click Next,
Click Finish.
You can restore your favorites later by choosing Import Favorites instead of
Export and by navigating to your G: drive.
