Special Collections Duplication Services

About

The LSU Libraries Special Collections duplication services support research, teaching, scholarship, publication, and artistic production involving the use of our physical and digital collections. While Louisiana State University owns the objects in Special Collections, LSU does not own copyright to these materials, except where it has been explicitly transferred. The LSU Libraries does not hold any copyrights.

Duplication

Special Collections provides researchers with duplication services pursuant to provisions in the U.S. Copyright law, including fair use. Any individual or organization conducting or requesting duplication of copyrighted materials is responsible for determining whether the subsequent use of a reproduction falls within the parameters of fair use or requires permission from the copyright holder. Special Collections is unable to conduct copyright searches and cannot counsel users in the application of copyright law.

Special Collections offers patrons a fee-based duplication service for personal or research use only, according to the Special Collections Services Fees. The LSU Libraries staff reserves the right to refuse a duplication request based on material format, physical condition and any applicable restrictions. To place a duplication request, please use the LSU Libraries Special Collections Request System (SCRS) on this page.

Alternately, subject to library approval and guidelines, researchers may duplicate materials themselves. Please complete the Self-Service Duplication Request form. A book scanner and a photocopier are available in the Reading Room and may be used with permission. Otherwise, self-service scanning and photography is not allowed.

Copyright

All copies of Special Collections materials created by patrons or provided by the LSU Special Collections fall under allowances provided by Section 107 (Fair Use) and Section 108 (Library and Archives exemptions) of the United States Copyright Act.

Provision of copies of special collections holdings does not in any way imply permission to use materials for reasons other than personal research and scholarly use.

It is the responsibility of individual users to determine whether their proposed use of Special Collections materials is lawful and/or requires the permission of the copyright holder. Users assume all responsibility for their uses. Please note:

  • The LSU Libraries does not grant or deny permission to publish or otherwise distribute material.
  • Clearing any intellectual property (copyright, trademark, patent), privacy, and publicity rights is the patron’s responsibility.
  • Copies are provided for private study or research purposes only.
  • YOU AGREE TO INDEMNIFY AND HOLD HARMLESS LOUISIANA STATE UNIVERSITY, ITS OFFICERS, EMPLOYEES AND AGENTS FROM AND AGAINST ALL SUITS, CLAIMS, ACTIONS AND EXPENSES ARISING OUT OF YOUR USE OF DUPLICATIONS PROVIDED BY SPECIAL COLLECTIONS.

Special Collections does not provide signed letters of permission or signs other permission forms.

Orders should be submitted through LSU Libraries SCRS. To place an order, follow these steps:

  1. Click “Request Material” in the catalog record for each book, manuscript collection, or other item to be copied.
  2. If you are not already logged in to SCRS using your LSU or guest ID, follow the screen prompts. First-time users will be asked to fill out a registration form.
  3. Press “Switch to Duplication Order Form” in the top right corner of the “New Request” form that automatically appears.
  4. Provide additional, specific details about your order in the appropriate fields.

Note: Duplication requests are not accepted over the phone. If you need assistance using SCRS or have questions about the materials to be copied, please contact us using our reference form.

Citation

Special Collections requires that materials be accompanied with a proper citation and/or credit line in the applicable format below:

For manuscript collections:

Name of the Manuscript Collection, Mss#[manuscript number], Louisiana and Lower Mississippi Valley Collections, LSU Libraries, Baton Rouge, La.

For University Archives:

Name of originating office followed by "Records", RG#[record group number], Louisiana State University Archives, LSU Libraries, Baton Rouge, LA.

  • “Louisiana and Lower Mississippi Valley Collections” must be spelled out the first time a collection is cited.  Thereafter, the abbreviation “LLMVC” may be used.  Alternately, if the author provides a list of abbreviations used, “LLMVC” may be used throughout.
  • “Louisiana State University Archives” must be spelled out the first time a record group is cited.  Thereafter the abbreviation “LSUA” may be used.  Alternately, if the author provides a list of abbreviations used, “LSUA” may be used.

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