Two types of photocopying services are available: self-service and staff-produced. Both require the approval of a library staff member, who will tell you if an item can be copied self-service. Manuscripts are not copied self-service. Staff members approve requests based on the criteria below. The total number of copies you may receive is limited. Staff limitations, along with the damage caused by photocopying to the holdings entrusted to us, prevent us from providing unlimited photocopying. Therefore, please plan ahead and try to "ration" your photocopy requests to ensure you obtain copies of the documents you really need. Before you request photocopies, please consider the following:

• All photocopying damages documents. The light and heat produced during photocopying damage paper and contribute to fading. Handling materials is damaging, no matter how carefully it is done. Please help us preserve materials by keeping your requests to a minimum.
• We can provide or allow photocopies as long as physical condition, current copyright law, and the Libraries' agreement with a donor allow. If Libraries staff determine a request exceeds fair use under copyright law, a request will be denied.
• Unless a donor has agreed, Special Collections will not accept or approve copy requests of items which are photocopies or typescripts of originals retained by the donor.
• Many oversize items cannot be copied because of physical constraints. Fees for special handling are charged for those items that can be copied to cover the extra costs involved.
• Photographs are never photocopied because of the damage done by the process. If you need a copy of a photograph, please ask about photographic services.
• Portions of manuscript volumes may only be reproduced by the use of a face-up copier.
• Complete volumes and entire manuscript collections may not be photocopied. If you need something of this type, please ask about microfilming.
• Many of Special Collections' manuscript holdings are available on microfilm. Manuscript materials that have been microfilmed will not be photocopied. Copies must be made from the microfilm. If a staff member determines that a satisfactory copy can not be made, originals may be photocopied, unless other restrictions apply.

Copyright
Copyright protects the rights of the creators of published and unpublished original works, including photographers, artists, architects, publishers, singers, writers, and composers. Many types of works are covered: literary works, musical works, dramatic works, pantomimes and choreography, pictorial, graphic, and sculptural works, motion pictures, audiovisual works, sound recordings, architectural works. The copyright holder has the exclusive right to reproduce the work, prepare derivative works, distribute and/or sell copies of the original work, and perform or display the work publicly.

Works created and published on or after January 1, 1978, are protected from creation throughout the life of the creator plus 70 years after the creator's death. Unpublished works are protected from the life of the author plus 70 years. If the death date of a creator of an unpublished work is unknown, the work is protected 120 years from its creation. Since copyright law continues to evolve, patrons are advised to consult http://www.loc.gov/copyright/ to learn about current law. State and federal documents are not copyrighted.

Permission to Publish
By providing reproductions of materials from Special Collections, the LSU Libraries does NOT grant permission to publish or exhibit. Reproductions are provided for personal research purposes only. They may not be copied or distributed. Written permission to publish must be obtained from copyright and/or literary rights owners and from Special Collections for any publication or commercial use of copies. Fees may be charged at the discretion of the curator of the collection. Submit a completed Request for Permission to Quote or Publish Previously Unpublished Materials or a Request for Permission to Publish Previously Published Materials (copies of the forms may also be obtained in the Reading Room) to: Special Collections, LSU Libraries, LSU, Baton Rouge, LA 70803-3300.

Important Advice for Manuscripts Users
NEVER remove loose manuscript items from their folders, either in studying the documents or in preparation for requesting a photocopy of them. If you identify a document you would like to have photocopied, consult a staff member for instruction in how to request the photocopy. If you do not follow proper procedures you will be denied further access to the materials. Self-service photocopying of manuscripts is not allowed.

Procedures for Requesting Copies
No telephone or e-mail requests are accepted.

We prefer that you not forward payment with your request. An invoice will be sent with the completed copies.

Please ask the staff member at the Service Desk in the Reading Room to explain the procedures for requesting photocopies to you. Requests for copies produced by staff must be made by filling out and signing a Duplication Request Form or submitting a written, signed request via mail or fax to:

Special Collections Public Services
LSU Libraries
Louisiana State University
Baton Rouge, LA 70803-3300
Fax: 225/578-9425

When will my copies be ready?
We do our best to fulfill copy requests as promptly as possible. Requests are queued according to size of the order, and filled in the order received. Rush requests are not accepted. Please allow adequate time for your order to be filled, according to the following timetable (times given are approximate):

To check if copies are ready, call 225-578-6568.

Price List

• Postage & handling fee: $5.00 per request. Charged only when copies, prints, or CD's are mailed. Additional postage will be charged to cover the cost of mailing large requests.
• Fax fee: $5.00 per request. Only requests under 10 pages can be faxed.

Self-service:
$.05 page (8 ½ x 11", 8 ½ x 14")
$.10 page (11 x 17")
$.25 page for microprints

Staff-produced copies from books/journals with call numbers:
$ .30 page (8 ½ x 11", 8 ½ x 14")
$ .50 page (11 x 17")

Staff-produced copies of manuscript materials:
$ .50 page (8 ½ x 11", 8 ½ x 14")
$ .70 page (11 x 17")

Staff-produced copies from microforms:
$ .80 page (All sizes)

SCANS
We do not allow self-service scanning. Scans are delivered via email (for images under 600K), Files to Geaux, or CD/DVD*.

Scan of items [all sizes]:
$ 5.00/scan
Cost of duplicating Libraries'-produced CDs or state documents on CD:
$ 5.00/CD

Scans from microfilm:
$ 5.00 to email up to 10 scans, and $0.50/scan thereafter.
There is no charge for self-service scans from microfilm that a patron downloads or emails.

Remote digital access of microfilm:
$20.00/session (A session is 5:00 pm to 9:00 am the following day.) Contact Public Services to make arrangements.

MICROFILM
Limited microfilm services are available. Patrons may request the microfilming of manuscript collections. Requests will be considered individually. Ordinarily, only whole collections or (in some cases) whole series will be filmed. Microfilm of newspapers or manuscript collections for which LSU holds the master can be purchased. Please request an estimate.

PHOTOGRAPHIC PRINTS
Black & white ONLY, glossy or matte finish on RC paper. No color prints are made. Books, maps, etc., larger than 20 x 24 inches cannot be photographed.

Fee for black & white exhibition prints (fiber base paper with archival processing): double the prices given above.

Self-service photography is permitted, by appointment only and when physical condition, current copyright law, and donor agreements permit duplication. Please ask staff for additional information.

AUDIO RECORDINGS
Special Collections is the repository for the T. Harry Williams Center for Oral History. If tapes are not restricted by the interviewer, interviewee, or donor, cassette copies may be purchased for the following fees:

• Cassette to cassette $ 5.00/tape
• Cassette to audio file* $ 5.00/interview session
• Electronic transcript to pdf $ 5.00/interview session
• Paper transcript pdf w/OCR $ 7.00/interview session

Reel to reel, reel to cassette, and cassette to reel tapes are produced for a fee of $20 per hour of lab time (i.e. $20 for 1 hour tape, $30 for a 90 minute tape). A minimum of $5.00 s/h charge will be added to all mailed audio recordings.

* An additional $ 2.00 per CD or DVD will be charged for scans that require delivery by CD or DVD because of large file size or at the patron's request.

If you require a type of reproduction other than those listed above, please consult a staff member.

Special Collections
LSU Libraries
Hill Memorial Library
Baton Rouge, LA 70803
Phone: 225-578-6568
Fax: 225-578-9425
http://www.lib.lsu.edu/special

Comments / LSU Home / LSU Libraries Hill Memorial Library / Louisiana State University Baton Rouge, LA 70803 Public Services Desk: (225) 578-6544 Reference Desk: (225) 578-6568 Fax (225) 578-9425 Copyright © 1996 - 2007 LSU Libraries Last updated: Tuesday, 29-Apr-2008 11:32:05 CDT