Effective July 1, 2009, prices for duplication of Special Collections materials will change. Click here to see the new price list.

Two types of photocopying services are available: self-service and staff-produced. Both require the approval of a library staff member, who will tell you if an item can be copied self-service. Manuscripts are not copied self-service. Staff members approve requests based on the criteria below. The total number of copies you may receive is limited. Staff limitations, along with the damage caused by photocopying to the holdings entrusted to us, prevent us from providing unlimited photocopying. Therefore, please plan ahead and try to "ration" your photocopy requests to ensure you obtain copies of the documents you really need. Before you request photocopies, please consider the following:

• All photocopying damages documents. The light and heat produced during photocopying damage paper and contribute to fading. Handling materials is damaging, no matter how carefully it is done. Please help us preserve materials by keeping your requests to a minimum.
• We can provide or allow photocopies as long as physical condition, current copyright law, and the Libraries' agreement with a donor allow. If Libraries staff determine a request exceeds fair use under copyright law, a request will be denied.
• Unless a donor has agreed, Special Collections will not accept or approve copy requests of items which are photocopies or typescripts of originals retained by the donor.
• Many oversize items cannot be copied because of physical constraints. Fees for special handling are charged for those items that can be copied to cover the extra costs involved.
• Photographs are never photocopied because of the damage done by the process. If you need a copy of a photograph, please ask about photographic services.
• Portions of manuscript volumes may only be reproduced by the use of a face-up copier.
• Complete volumes and entire manuscript collections may not be photocopied. If you need something of this type, please ask about microfilming.
• Many of Special Collections' manuscript holdings are available on microfilm. Manuscript materials that have been microfilmed will not be photocopied. Copies must be made from the microfilm. If a staff member determines that a satisfactory copy can not be made, originals may be photocopied, unless other restrictions apply.

Copyright
Copyright protects the rights of the creators of published and unpublished original works, including photographers, artists, architects, publishers, singers, writers, and composers. Many types of works are covered: literary works, musical works, dramatic works, pantomimes and choreography, pictorial, graphic, and sculptural works, motion pictures, audiovisual works, sound recordings, architectural works. The copyright holder has the exclusive right to reproduce the work, prepare derivative works, distribute and/or sell copies of the original work, and perform or display the work publicly.

Works created and published on or after January 1, 1978, are protected from creation throughout the life of the creator plus 70 years after the creator's death. Unpublished works are protected from the life of the author plus 70 years. If the death date of a creator of an unpublished work is unknown, the work is protected 120 years from its creation. Since copyright law continues to evolve, patrons are advised to consult http://www.loc.gov/copyright/ to learn about current law. State and federal documents are not copyrighted.

Permission to Publish
By providing reproductions of materials from Special Collections, the LSU Libraries does NOT grant permission to publish or exhibit. Reproductions are provided for personal research purposes only. They may not be copied or distributed. Written permission to publish must be obtained from copyright and/or literary rights owners and from Special Collections for any publication or commercial use of copies. Fees may be charged at the discretion of the curator of the collection. Submit a completed Request for Permission to Quote or Publish Previously Unpublished Materials or a Request for Permission to Publish Previously Published Materials (copies of the forms may also be obtained in the Reading Room) to: Special Collections, LSU Libraries, LSU, Baton Rouge, LA 70803-3300.

Important Advice for Manuscripts Users
NEVER remove loose manuscript items from their folders, either in studying the documents or in preparation for requesting a photocopy of them. If you identify a document you would like to have photocopied, consult a staff member for instruction in how to request the photocopy. If you do not follow proper procedures you will be denied further access to the materials. Self-service photocopying of manuscripts is not allowed.

Procedures for Requesting Copies
No telephone requests are accepted.

We prefer that you not forward payment with your request. An invoice will be sent with the completed copies.

Please ask the staff member at the Service Desk in the Reading Room to explain the procedures for requesting photocopies to you. Requests for copies produced by staff must be made by filling out and signing a Duplication Request Form or submitting a written, signed letter via mail, fax, or e-mail (PDF, JPEG, or TIFF files accepted) to:

Special Collections Public Services
LSU Libraries
Louisiana State University
Baton Rouge, LA 70803-3300
Fax: 225/578-9425

When will my copies be ready?
We do our best to fulfill copy requests as promptly as possible. Requests are queued according to size of the order, and filled in the order received. Rush requests are not accepted. Please allow adequate time for your order to be filled, according to the following timetable (times given are approximate):

To check if copies are ready, call 225-578-6568.



Comments / LSU Home / LSU Libraries Hill Memorial Library / Louisiana State University Baton Rouge, LA 70803 Public Services Desk: (225) 578-6544 Reference Desk: (225) 578-6568 Fax (225) 578-9425 Copyright © 1996 - 2009 LSU Libraries Last updated: Wednesday, 08-Jul-2009 14:36:39 CDT