University Archives Records Management
Retention Policies and Tools for Transferring Records
These documents are for university departments use.
- Establishment of the Archives
- Definition of Terms [PDF]
- Boxing Records: How and Why [PDF]
- LSU General Records Schedule
- Changes to retention Schedules [PDF]
Policies for Transferring Records
All records designated for transfer to the University Archives must be transferred upon completion of the administrative value of the records series as specified in the Records Retention and Disposal Schedule. Records series to be transferred to the University Archives will be shown on the schedule provided by the University Archives.
Please follow the following procedures:
- Remove records from file cabinets and place file folder in the boxes in the same order as they were arranged in the file cabinets. Leave records in their original folders. Although folders should not be written on at this time, any writing already on them should not be erased or crossed out.
- When possible place each records series in its own individual box. If a records series is too small to fill a box, more than one records series can be placed in a single box with a sheet of paper inserted to separate the individual series.
- Pack boxes in such a way as to allow easy removal and return of files. Folders should stand upright unless there are not enough files to fill the box, in which case they may be stacked flat. Do not stuff boxes or lay additional folder on top of folders standing upright.
- Label boxes clearly in the lower left hand corner. Include the office name, records series title, beginning and end dates, and sequential box number (1 of 4, 2 of 4, etc.).
- Contact the University Archives to arrange transfer at a mutually convenient time. Please provide the number of boxes to be transferred.
- When possible, University Archives personnel will be available to help with the physical transfer of the records. The records are, however, the responsibility of the office of origin until such time as the transfer is complete.
Record Group Numbers
Record Group NumbersA 0001 Chancellor, Office ofA 0001.1 Fall FestA 0002 President, Office ofA 0003 Board of SupervisorsA 0004 Vice-President for Academic Affairs, LSU SystemA 0004.1 Carolyn Hargrave Desegregation MaterialsA 0010 Computing Services, Office of the DirectorA 0011 Office of Administrative Information SystemsA 0020 Public Relations, Office ofA 0020.1 Jack Fiser CollectionA 0030 LSU PressA 0040 Southern ReviewA 0050 Athletic DepartmentA 0100 Academic Affairs, Vice-Chancellor, Office ofA 0101 Office of the RegistrarA 0102 Office of Academic ServicesA 0103 Instructional Support and Development, Division ofA 0104 T. Harry Williams Center for Oral HistoryA 0105 Academic Programs AbroadA 0106 Student Records and Registration, Office ofA 0107 African American Cultural CenterA 0108 Women's CenterA 0200 Finance and Administrative Services, Office of (Office of the Comptroller)A 0201 Bursar Operations, Office ofA 0202 Budget and Planning, Office ofA 0203 Accounting Service A 0204 Facility Services, Office ofA 0204 Facility Services, Office ofA 0205 LSU PoliceA 0206 Assembly CenterA 0207 Human Resource Management, Office ofA 0208 Graphic ServicesA 0300 Student Services, Vice Chancellor, Office ofA 0301 Faculty ClubA 0302 Dean of Students, Office ofA 0302.1 LSU Women's CenterA 0303 LSU UnionA 0304 Greek Affairs, Office ofA 0305 Student Media, Office ofA 0305.1 KLSUA 0305.2 ReveilleA 0305.3 GumboA 0306 International Student OfficeA 0307 Career Services (Planning and Placement)A 0308 Residential LifeA 0309 Student Recreation CenterA 0310 AdmissionsA 0311 Student Health CenterA 0400 Research and Economic Development, Vice-Chancellor, Office ofA 0401 Sea Grant Development, Office ofA 0402 CCEERA 0403 Office of Sponsored ResearchA 0404 Wetland Resources, Center forA 0405 Museum of Natural ScienceA 0405.1 Museum of Natural HistoryA 0406 LSU Museum of ArtA 0407 Institute for Environmental StudiesA 0408 Rural Life MuseumA 0409 Ports and Waterways InstituteA 0500 Agriculture, College of -- Office of the DeanA 0501 Plant Pathology and Crop Physiology, Dept. ofA 0502 Agricultural Economics and Agribusiness, Dept. ofA 0503 Vocational Education, School ofA 0504 Human Ecology, School ofA 0505 Agronomy, Department ofA 0506 Horticulture, Department ofA 0507 Dairy Science, Department ofA 0508 ForestryA 0509 Food ScienceA 0600 Arts and Science, College of -- Office of the DeanA 0601 Speech, Department ofA 0602 Military Science, Department ofA 0602.1 Corps of CadetsA 0603 History, Department ofA 0604 Theater, Department ofA 0605 Political Science, Department ofA 0606 Women's and Gender StudiesA 0607 English, Department ofA 0608 Geography and Anthropology, Department ofA 0608.1 Southern Regional Climate CenterA 0609 Linguistics, Department ofA 0610 Eric Voegelin Institute for American Renaissance StudiesA 0611 Mathematics, Department ofA 0612 French Studies, Department of (aka French and Italian)A 0613 Graduate Program in Comparative LiteratureA 0700 Basic Sciences, College of -- Office of the DeanA 0701 Chemistry, Department ofA 0702 Zoology and Physiology, Department ofA 0702.1 Museum of ZoologyA 0703 Biochemistry, Department ofA 0704 Physics and Astronomy, Department ofA 0705 Geology and Geophysics, Department ofA 0706 Biological Sciences, Department ofA 0800 Business Administration, College of -- Office of the DeanA 0801 Executive Education ProgramA 0802 Public Administration InstituteA 0803 EconomicsA 0804 Quantitative BusinessA 0900 Design, College of -- Office of the DeanA 0901 Architecture, School ofA 0902 Landscape Architecture, School ofA 0902.1 Hilltop ArboretumA 0903 Art, School ofA 1000 Education, College of -- Office of the DeanA 1001 University Laboratory SchoolA 1100 Engineering, College of -- Office of the DeanA 1101 Civil Engineering, Department ofA 1102 Biological and Agricultural Engineering, Dept. ofA 1103 Mechanical Engineering, Department ofA 1104 Hazardous Waste Research CenterA 1105 Petroleum Engineering, Department ofA 1200 Division of Continuing Education -- Office of DeanA 1200.1 Anti-Terrorist Assistance ProgramA 1201 Independent Study, Office ofA 1202 Short Courses and Conferences, Office ofA 1203 Government ProgramsA 1204 English Language and Orientation ProgramA 1205 Evening SchoolA 1300 Graduate SchoolA 1300.1 Theses and Disserations Guidelines CommitteeA 1300.2 Sub-Committee: Program ReviewA 1400 School of Library and Information ScienceA 1500 LSU Libraries - Office of the DeanA 1500.1 Exhibit CommitteeA 1500.2 Martin Luther King, Jr. Day CommitteeA 1500.3 Middleton Room MemorabiliaA 1501 Administrative Services, LSU LibrariesA 1502 Library / Special CollectionsA 1503 Collection DevelopmentA 1504 Automations and SystemsA 1505 Technical and Financial ServicesA 1506 University ArchivesA 1507 Public ServicesA 1508 Civil War CenterA 1600 School of MusicA 1601 Band DepartmentA 1700 School of Social WorkA 1800 General CollegeA 1900 Junior DivisionA 2000 School of Veterinary MedicineA 2001 Laboratory Animal MedicineA 2100 Manship School of Mass CommunicationA 2200 Honors CollegeA 3000 Agricultural Extension ServiceA 3000.1 Narrative and Statistical Reports of County and Home Demonstration AgentsA 3100 Law SchoolA 3101 Center of Civil Law StudiesA 3200 Medical CenterA 3201 School of NursingA 3202 School of DentistryCOMMITTEES/COMMISSIONS/COUNCILSA 4000 Inaugural CommitteeA 4001 Centennial CommitteeA 4002 Library Building Advisory CommitteeA 4003 Committee on Religious EducationA 4004 Senior Class Ring CommitteeA 4005 Library Faculty Policy CommitteeA 4006 Faculty CouncilA 4007 Committee on Naming University FacilitiesA 4008 Commission on the History of LSUA 4009 Committee on Student PublicationsA 4010 Anniversary Committee (Diamond Jubilee)A 4011 Warren Conference CommitteeA 4012 University Commission on General EducationA 4013 Committee on Long-Range Plans for University Food ServicesA 4014 Social Calendar CommitteeA 4015 Faculty Senate Public Relations CommitteeA 4016 Faculty Senate Library CommitteeA 4017 Arts and Sciences Faculty SenateA 4018 Graduate CouncilA 4019 Black Action MovementA 4020 Committee on Women's RightsA 4021 Committee of Campus LifeA 4022 Committee of Campus EnvironmentA 4023 Budget CommitteeA 5000 LSU Photograph CollectionA 5001 LSU Postcard CollectionA 5002 LSU Poster CollectionCLUBS\ASSOCIATIONSA 5500 Student Government AssociationA 5501 LSU Young Democrats ClubA 5502 LSU Young Republican ClubA 5503 Young Men's Christian AssociationA 5504 Women's Faculty ClubA 5505 LSU Young Americans for FreedomA 5506 Horticulture ClubA 5507 Faculty SenateA 5508 English Department's Philological ClubA 5509 Interfraternity CouncilA 5510 Catholic Student CenterA 5511 Pre-Law SocietyGreeksA 5800 Society of the Sigma XiA 5801 Tau Kappa AlphaA 5802 Alpha Epsilon PhiA 5803 Kappa DeltaA 5804 Delta Omicron Musical SororityA 5805 Kappa Kappa PsiOBSOLETE PROGRAMSA 6000 Army Specialized Training ProgramA 6001 Historical MuseumA 6002 University Committee on Libraries (Followed by FLSC)A 6003 LSU Flying SchoolUNIVERSITY-RELATED: STUDENT LIFEU 001 Phi Beta Kappa: Beta of Louisiana ChapterU 002 LSU Section of the Geological and Mining Society of American UniversitiesU 003 Phi Kappa PhiU 004 Alpha Chi SigmaU 100 LSU Alumni AssociationU 101 LSU FoundationU 102 Friends of LSU LibraryU 103 Cadets of the Old War SkuleU 104 Board of Regents Consent DecreeU 105 LA LINK
Each University Archives collection is attributed a record group number. Open dropdown menus below to view list of record group numbers for Archives holdings
Record Group Numbers by AlphabetAcademic Affairs, Vice-Chancellor, Office of: A 0100Academic Programs Abroad: A 0105Accounting Service A 0204 Facility Services, Office of: A 0203Administrative Services, LSU Libraries: A 1501Admissions: A 0310African American Cultural Center: A 0107Agricultural Economics and Agribusiness, Dept. of: A 0502Agricultural Extension Service: A 3000Agriculture, College of -- Office of the Dean: A 0500Agronomy, Department of: A 0505Alpha Chi Sigma: U 004Alpha Epsilon Phi: A 5802Anniversary Committee (Diamond Jubilee): A 4010Anti-Terrorist Assistance Program: A 1200.1Architecture, School of: A 0901Army Specialized Training Program: A 6000Art, School of: A 0903Arts and Science, College of -- Office of the Dean: A 0600Arts and Sciences Faculty Senate: A 4017Assembly Center: A 0206Athletic Department: A 0050Automations and Systems: A 1504Band Department: A 1601Basic Sciences, College of -- Office of the Dean: A 0700Biochemistry, Department of: A 0703Biological and Agricultural Engineering, Dept. of: A 1102Biological Sciences, Department of: A 0706Black Action Movement: A 4019Board of Regents Consent Decree: U 104Board of Supervisors: A 0003Budget and Planning, Office of: A 0202Budget Committee: A 4023Bursar Operations, Office of: A 0201Business Administration, College of -- Office of the Dean: A 0800Cadets of the Old War Skule: U 103Career Services (Planning and Placement): A 0307Carolyn Hargrave Desegregation Materials: A 0004.1Catholic Student Center: A 5510CCEER: A 0402Center of Civil Law Studies: A 3101Centennial Committee: A 4001Chancellor, Office of: A 0001Chemistry, Department of: A 0701Civil Engineering, Department of: A 1101Civil War Center: A 1508Collection Development: A 1503Commission on the History of LSU: A 4008Committee on Campus Environment: A 4022Committee on Campus Life: A 4021Committee on Long-Range Plans for University Food Services: A 4013Committee on Naming University Facilities: A 4007Committee on Religious Education: A 4003Committee on Student Publications: A 4009Committee on Women's Rights: A 4020Computing Services, Office of the Director: A 0010Corps of Cadets: A 0602.1Dairy Science, Department of: A 0507Dean of Students, Office of: A 0302Delta Omicron Musical Sorority: A 5804Design, College of -- Office of the Dean: A 0900Division of Continuing Education -- Office of Dean: A 1200Economics: A 0803Education, College of -- Office of the Dean: A 1000Engineering, College of -- Office of the Dean: A 1100English Department's Philological Club: A 5508English Language and Orientation Program: A 1204English, Department of: A 0607Eric Voegelin Institute for American Renaissance Studies: A 0610Evening School: A 1205Executive Education Program: A 0801Exhibit Committee: A 1500.1Facility Services, Office of: A 0204Faculty Club: A 0301Faculty Council: A 4006Faculty Senate Library Committee: A 4016Faculty Senate Public Relations Committee: A 4015Faculty Senate: A 5507Fall Fest: A 0001.1Finance and Administrative Services, Office of (Office of the Comptroller): A 0200Food Science: A 0509Forestry: A 0508French Studies, Department of (aka French and Italian): A 0612Friends of LSU Library: U 102General College: A 1800Geography and Anthropology, Department of: A 0608Geology and Geophysics, Department of: A 0705Government Programs: A 1203Graduate Council: A 4018Graduate Program in Comparative Literature: A 0613Graduate School: A 1300Graphic Services: A 0208Greek Affairs, Office of: A 0304Gumbo: A 0305.3Hazardous Waste Research Center: A 1104Hilltop Arboretum: A 0902.1Historical Museum: A 6001History, Department of: A 0603Honors College: A 2200Horticulture Club: A 5506Horticulture, Department of: A 0506Human Ecology, School of: A 0504Human Resources Management, Office of: A 207Inaugural Committee: A 4000Independent Study, Office of: A 1201Institute for Environmental Studies: A 0407Instructional Support and Development, Division of: A 0103Interfraternity Council: A 5509International Student Office: A 0306Jack Fiser Collection: A 0020.1Junior Division: A 1900Kappa Delta: A 5803Kappa Kappa Psi: A 5805KLSU: A 0305.1LA LINK: U 105Laboratory Animal Medicine: A 2001Landscape Architecture, School of: A 0902Law School: A 3100Library / Special Collections: A 1502Library Building Advisory Committee: A 4002Library Faculty Policy Committee: A 4005Linguistics, Department of: A 0609LSU Alumni Association: U 100LSU Flying School: A 6003LSU Foundation: U 101LSU Libraries - Office of the Dean: A 1500LSU Museum of Art: A 0406LSU Photograph Collection: A 5000LSU Police: A 0205LSU Postcard Collection: A 5001LSU Poster Collection: A 5002LSU Press: A 0030LSU Section of the Geological and Mining Society of American Universities: U 002LSU Union: A 0303LSU Women's Center: A 0302.1LSU Young Americans for Freedom: A 5505LSU Young Democrats Club: A 5501LSU Young Republican Club: A 5502Manship School of Mass Communication: A 2100Martin Luther King, Jr. Day Committee: A 1500.2Mathematics, Department of: A 0611Mechanical Engineering, Department of: A 1103Medical Center: A 3200Middleton Room Memorabilia: A 1500.3Military Science, Department of: A 0602Museum of Natural History: A 0405.1Museum of Natural Science: A 0405Museum of Zoology: A 0702.1Office of Academic Services: A 0102Office of Administrative Information Systems: A 0011Office of Sponsored Research: A 0403Office of the Registrar: A 0101Petroleum Engineering, Department of: A 1105Phi Beta Kappa: Beta of Louisiana Chapter: U 001Phi Kappa Phi: U 003Physics and Astronomy, Department of: A 0704Plant Pathology and Crop Physiology, Dept. of: A 0501Political Science, Department of: A 0605Ports and Waterways Institute: A 0409Pre-Law Society: A 5511President, Office of: A 0002Public Administration Institute: A 0802Public Relations, Office of: A 0020Public Services: A 1507Quantitative Business: A 0804Research and Economic Development, Vice-Chancellor, Office of: A 0400Residential Life: A 0308Reveille: A 0305.2Rural Life Museum: A 0408School of Dentistry: A 3202School of Library and Information Science: A 1400School of Music: A 1600School of Nursing: A 3201School of Social Work: A 1700School of Veterinary Medicine: A 2000Sea Grant Development, Office of: A 0401Senior Class Ring Committee: A 4004Short Courses and Conferences, Office of: A 1202Social Calendar Committee: A 4014Society of the Sigma Xi: A 5800Southern Regional Climate Center: A 0608.1Southern Review: A 0040Speech, Department of: A 0601Student Government Association: A 5500Student Health Center: A 0311Student Media, Office of: A 0305Student Records and Registration, Office of: A 0106Student Recreation Center: A 0309Student Services, Vice Chancellor, Office of: A 0300Sub-Committee: Program Review: A 1300.2T. Harry Williams Center for Oral History: A 0104Tau Kappa Alpha: A 5801Technical and Financial Services: A 1505Theater, Department of: A 0604Theses and Dissertations Guidelines Committee: A 1300.1Univeristy Archives: A 1506University Commission on General Education: A 4012University Committee on Libraries (Followed by FLSC): A 6002University Laboratory School: A 1001Vice-President for Academic Affairs, LSU System: A 0004Vocational Education, School of: A 0503Warren Conference Committee: A 4011Wetland Resources, Center for: A 0404Women's and Gender Studies: A 0606Women's Center: A 0108Women's Faculty Club: A 5504Young Men's Christian Association: A 5503Zoology and Physiology, Department of: A 0702