OFFICE INTELLECTUAL PROPERTY

 

ADMINISTRATIVE DATABASES

This series contains databases that support administrative or housekeeping functions by containing information derived from hard copy records that are 1) authorized for destruction in the LSU Retention and Disposal Schedule and 2) maintained in organized files.

RETENTION: Delete information in the database when no longer needed.

 

AUTHORIZED RECIPIENTS ENVELOPE FILES

This series includes but may not be limited to releases of rights to inventions, letters of intent for establishment of unit, and Recorded Assignments.

RETENTION: Record (master) copy: Retain permanently in office.

Duplicates: Retain in office while active, then destroy by shredding then landfill.

 

DIRECTOR ADMINISTRATIVE FILES

This series contains campus and off-campus correspondence and

billings.

RETENTION: Retain 5 years in office, then transfer to University

Archives.

 

DISCLOSURE FILES

This series contains campus and off-campus correspondence, file

lists, and disclosure statements.

RETENTION: Retain permanently in office.

 

GENERAL FILES

This series contains campus and off-campus correspondence and file lists.

RETENTION: Retain 5 years in office, then destroy by shredding then landfill.

 

INVOICES

This series contains NCR copies of invoices sent to Accounting

Services.

RETENTION: Retain 2 years in office, then 5 years in Records

Center, then destroy by landfill.

 

LICENSE AGREEMENTS FILES

This series contains off-campus correspondence, license agreements, and secrecy agreements.

RETENTION: Retain in office 20 years after termination of contract, then destroy by shredding then landfill.

 

LICENSING FILES

This series contains off-campus correspondence and photocopies of licenses received from off campus.

RETENTION: Retain in office 20 years after termination of contract, then destroy by shredding then landfill.

 

NEAR-PRINT INFORMATIONAL MATERIAL

This series contains campus and off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

 

OFFICE OF TECHNOLOGY TRANSFER CLIENT CORRESPONDENCE

This series contains campus and off-campus correspondence.

RETENTION: Retain in office while active, then destroy by

shredding then landfill.

 

POLICY STATEMENTS AND PROCEDURAL GUIDELINES

This series contains photocopies of policy statements received from Office of the Chancellor and photocopies of procedural guidelines received from campus offices.

RETENTION: Retain in office until superseded, then destroy by recycling.

 

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.