GENERAL COLLEGE

 

ACADEMIC ACTION PILES

This series contains campus correspondence, file lists, photocopies of Academic Action Change Forms sent to Student Records and Registration, computer-generated Cancellation/Reinstatement Reports received from Office of Bursar Operations, and the following computer-generated reports received from Student Records and Registration: Academic Action Verification List, Final Academic Action List, Sections Added and Canceled, and Students Enrolled in PASS.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. All other contents: Retain in office until superseded, then destroy by recycling.

 

ACADEMIC ACTION LISTS NOTEBOOKS

This series contains computer-generated reports received from

Student Records and Registration.

RETENTION: Retain in office until superseded, then destroy by

recycling.

 

ACCOUNTING LEDGERS

This series contains ledgers generated here and computer-generated ledger sheets received from Accounting Services.

RETENTION: Handwritten ledgers: Retain 3 years in office, then destroy by landfill. All other contents: Retain in office while active, then destroy by recycling.

 

ACCREDITATION FILES, 1987-1988 (OBSOLETE)

This series contains correspondence, accreditation reports sent

off campus, and schedules of events.

RETENTION: Retain 5 years in office, then transfer to University

Archives.

 

ADMINISTRATIVE ASSISTANT REFERENCE FILES

This series contains campus correspondence and campus and off-campus near-print informational material.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.

 

ADVISOR CARDS

This series contains photocopies of Advisor Cards received from

Student Records and Registration.

RETENTION: Retain in office 1 year after term distributed, then

destroy by shredding then landfill.

 

ALLIED HEALTH PROGRAM FILES

This series contains campus correspondence, student papers, file notes, and photocopies of articles received from off campus.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. All other contents: Retain in office while active, then destroy by recycling.

 

ALUMNI LISTS

This series contains computer-generated Alumni Lists.

RETENTION: Retain in office until superseded, then destroy by

landfill.

 

APPOINTMENT SIGN-UP SHEETS

This series contains sign-up sheets.

RETENTION: Retain 1 year in office, then destroy by recycling.

 

ASSISTANT DEAN INFORMATION FILES

This series contains campus and off-campus correspondence, procedural guidelines generated here and received from campus offices, and Position Descriptions.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Position descriptions:

Retain 2 years in office, then destroy by landfill. All other contents: Retain in office until superseded, then destroy by recycling.

 

ASSISTANT DEAN REFERENCE FILES

This series contains campus and off-campus near-print informational material, file notes, and file lists.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

 

ASSISTANT DEAN WORKING FILES

This series contains campus and off-campus near-print informational material, procedural guidelines generated here and received from campus offices, and file notes.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

 

ASSISTANT TO DEAN ADMINISTRATIVE FILES

This series contains campus and off-campus correspondence, photocopies of meeting minutes received from campus offices, campus and off-campus near-print informational material, newspaper clippings, file lists, file notes, applications for awards, speeches, and Certificates of Service.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

 

ASSISTANT TO DEAN WORKING FILES

This series contains campus and off-campus correspondence and campus and off-campus near-print informational material.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

 

ASSOCIATES FOR COLLEGIATE EXCELLENCE (ACE) FILES

This series contains campus and off-campus correspondence, meeting minutes, campus and off-campus near-print informational material, resumes, file notes, photocopies of Purchase Orders sent to Purchasing, photocopies of requisitions sent to Purchasing, and bills received from off campus.

RETENTION: Retain 5 years in office, then transfer to University

Archives.

 

BUDGET FILES

This series includes but may not be limited to ledger sheets, NCR copies of Internal Transactions sent to Accounting Services, file notes, photocopies of Travel Expense Vouchers sent to Accounting Services, photocopies of invoices, photocopies of receipts, NCR copies of requisitions sent to Purchasing, and computer-generated Invoices Paid During the Period Reports received from Accounting Services.

RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by landfill.

 

BUDGET OBJECT CODE EXPENDITURES LOG

This series contains log sheets.

RETENTION: Retain 3 years in office, then destroy by recycling.

 

BUDGET TRACKING LOG

This series contains log sheets.

RETENTION: Retain 3 years in office, then destroy by recycling.

 

CAMPUS CORRESPONDENCE

This series contains campus correspondence.

RETENTION: Retain 5 years in office, then destroy by shredding

then recycling.

 

CHAIRMAN CORRESPONDENCE

This series contains campus and off-campus correspondence.

RETENTION: Retain 5 years in office, then transfer to University

Archives.

 

CLASS LISTS AND GRADE SHEETS

This series contains computer-generated Class Lists received from Student Records and Registration, carbon copies of Midterm Grade Sheets sent to Student Records and Registration, and carbon copies of Final Grade Sheets sent to Student Records and Registration.

RETENTION: Retain in office 1 year after term distributed, then destroy by shredding then landfill.

 

COMMENCEMENT PROGRAMS

This series contains Commencement Programs received from Student

Records and Registration.

RETENTION: Retain permanently in office.

 

CORRESPONDENCE

This series contains campus and off-campus correspondence.

RETENTION: Retain 5 years in office, then destroy by shredding

then landfill.

 

COUNSELOR WORKING FILES

This series contains all or some of the following; campus and off-campus correspondence, campus near-print informational material, procedural guidelines, General Studies Status Sheets, General Studies Degree Requirements, Curricula sheets received from departments, photocopies of transcripts received from Student Records and Registration, file lists, course descriptions received from departments, computer-generated Students by College and Graduation Date received from Student Records and Registration, meeting minutes received from campus offices, and file notes.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

 

COURSE AND FACULTY SCHEDULING FILES

This series includes but may not be limited to photocopies of Request to Drop/Add a Section sent to Academic Affairs, computer-generated Faculty Assignment Reports received from Student Records and Registration, computer-generated Class Schedule Reports received from Student Records and Registration, campus correspondence, file notes, statistical worksheets, and computer-generated Course Management Reports received from Student Records and Registration.

RETENTION; Retain in office 1 year after term distributed, then destroy by shredding then recycling.

 

COURSE SYLLABUS NOTEBOOK

This series contains course syllabus.

RETENTION: Retain in office while active, then destroy by

recycling.

 

CRIMINAL JUSTICE STUDENT FILES (OBSOLETE)

This series contains campus correspondence, grade reports, photocopies of Correspondence Study Registration forms, NCR copies of student Schedules, NCR copies of Schedule Change Confirmations, and NCR copies of Status of Applications.

RETENTION: Retain in office 5 years after graduation term or term of last attendance, then destroy by shredding then landfill.

 

CURRICULUM FILES

This series contains course outlines received from departments, curriculum guidelines received from departments, file lists, and photocopies of Degree Audits received from Student Records and Registration.

RETENTION: Retain in office while active or until superseded, then destroy by recycling.

 

DEAN CARDS

This series contains Dean's Cards received from Student Records and Registration.

RETENTION: Retain in office 1 year after term distributed, then destroy by shredding then landfill.

 

DEPARTMENTAL ADMINISTRATIVE FILES

This series includes but may not be limited to campus and off-campus correspondence, procedural guidelines received from campus offices, meeting minutes received from campus offices, photocopies of Per-3 Personnel Status Changes sent to Human Resource Management, newspaper clippings, file notes, computer-generated Management Reports received from Student Records and Registration, computer-generated Faculty Assignment lists received from Budget and Planning, vitae received from off campus, Strategic Planning documents, Promotion Reviews received from departments, computer-generated statistical reports received from campus offices, resumes received from off campus, and file lists.

RETENTION: Personnel records: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Resumes and vita: Retain 1 year in office, then destroy by landfill. Reports: Retain 3 years in office, then destroy by recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.

 

DROP AND ADD UPDATES

This series contains computer-generated reports received from

Student Records and Registration.

RETENTION: Retain in office until superseded, then destroy by

recycling.

 

DROP/ADD SLIPS

This series contains photocopies of Drop/Add Slips sent to

Student Records and Registration.

RETENTION: Retain in office 1 year after term distributed, then

destroy by shredding then landfill.

 

EXTRA COMPENSATION FORMS NOTEBOOK

This series contains campus correspondence, photocopies of Personnel Status Changes sent to Human Resource Management, and photocopies of Salary Changes sent to Human Resource Management.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling.

 

FINANCIAL RECORDS FILES

This series contains policy statements received from Office of the Chancellor, computer-generated monthly ledger sheets received from Accounting Services, computer-generated Low Enrollment received from Student Records and Registration, and file notes.

RETENTION: Retain in office while active or until superseded, then destroy by recycling.

 

FOUNDATION STUDIES

This series contains Foundation studies.

RETENTION: Retain in office while active, then transfer to

University Archives.

 

FYI NOTEBOOKS, 1967-1979 (OBSOLETE)

This series contains FYIS received from Public Relations.

RETENTION: Transfer to University Archives.

 

GENERAL OFFICE FILES

This series contains campus and off-campus correspondence, photocopies of meeting minutes, campus and off-campus near-print informational material, policy statements received from Office of the Chancellor, procedural guidelines received from campus offices, file lists, Construction Program Alumni Survey sheets, photocopies of textbook orders sent to LSU Union Bookstore, photocopies of Petty Cash Vouchers sent to Office of Bursar Operations, photocopies of requisitions sent to Purchasing, resumes received from off campus, LSU-5 Attendance and Leave Records received from Human Resource Management, photocopies of timesheets sent to Human Resource Management, photocopies of Request to Drop or Add a Section, photocopies of Budget Adjustments, CEBA floor plans received from off campus, vitae received from off campus, Commencement Programs received from Student Records and Registration, computer-generated Enrollment Summaries received from Budget and Planning, Curriculum Sheets, computer-generated Enrollment By College received from Student Records and Registration, computer-generated Faculty Assignment Reports received from Student Records and Registration, transmittals received from Office of Bursar Operations, computer-generated Old/New Foundation Account List received from Accounting Services, Grade Correction Reports, computer-generated Equipment Inventories received from Property Control, leave slips, computer-generated Current Leave Transactions received from Human Resource Management, computer-generated Leave Monthly Summary received from Human Resource Management, computer-generated Mailing Lists received from Human Resource Management, computer-generated PAR Distribution Lists received from Human Resource Management, file notes, Requests for Substitution, computer-generated Proposed Schedule of Events received from Student Records and Registration, and computer-generated Utilization Reports received from SNCC.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Personnel records: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. Budget and purchasing records: Retain 3 years in office, then destroy by recycling. Inventories: Retain 1 year in office, then destroy by recycling. Course management reports: Retain in office 1 year after term distributed, then destroy by shredding then landfill. CEBA floor plans: Retain permanently in office. Other reports: Retain 3 years in office, then destroy by recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.

 

GENERAL REFERENCE FILES

This series contains all or some of the following: campus and off-campus correspondence, campus near-print informational material, original copies or photocopies of curriculum sheets, computer-generated Class Lists received from Student Records and Registration, file notes, and file lists.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

 

GRADE CARDS

This series contains photocopies of grade cards received from

Student Records and Registration.

RETENTION: Retain in office 1 year after term distributed, then

destroy by shredding then landfill.

 

GRADE REPORT GRADUATION LISTS

This series contains computer-generated reports received from

Student Records and Registration.

RETENTION: Retain in office until superseded, then destroy by

recycling.

 

GRADE REPORTS

This series contains NCR copies of Grade Reports received from

Student Records and Registration.

RETENTION: Retain in office 1 year after term distributed, then

destroy by shredding then landfill.

 

HISTORY OF' UNIVERSITY COLLEGE NOTEBOOK, 1951-1962 (OBSOLETE)

This series contains campus correspondence.

RETENTION: Transfer to University Archives.

 

HONOR SOCIETY ADMINISTRATIVE FILES

This series contains master forms, off-campus near-print informational material, applications, and check stubs.

RETENTION: Master forms: Record (master) copy: Retain permanently in office. Duplicates: Retain in office while active, then destroy by landfill. All other contents: Retain 3 years in office, then destroy by landfill.

 

HONOR SOCIETY FILES

This series contains campus correspondence, file notes, and file lists.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. All other contents: Retain in office while active, then destroy by recycling.

 

HUMAN RESOURCE MANAGEMENT SYSTEM MANUAL

This series contains a manual received from Human Resource

Management.

RETENTION: Retain in office until superseded, then destroy by

recycling.

 

INDEPENDENT STUDY STUDENTS LIST

This series contains computer-generated lists received from

Continuing Education.

RETENTION: Retain in office until superseded, then destroy by

recycling.

 

INFORMATION NOTEBOOKS

This series contains all or some of the following: annual reports sent to Office of the President, campus correspondence, campus and off-campus near-print informational material, charts, class enrollments, and master forms.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. Master forms: Record (master) copy: Retain permanently in office. Duplicates:

Retain in office while active, then destroy by landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

 

LAW ENFORCEMENT ASSISTANCE ADMINISTRATION FILES, 1972-1979

(OBSOLETE)

This series contains photocopies of syllabi, course descriptions,

photocopies of Authorizations for Courses received from Academic

Affairs, and photocopies of reports sent off campus.

RETENTION: Transfer to University Archives.

 

LEADERSHIP JUNCTION FILES

This series contains campus and off-campus near-print informational material, photocopies of Purchase Orders sent to Purchasing, photocopies of requisitions sent to Purchasing, and computer-generated Account Balances.

RETENTION: Purchasing records: Retain 3 years in office, then destroy by recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.

 

LEADERSHIP LSU FILES

This series contains campus and off-campus correspondence, news releases sent off campus, applications, and computer-generated Account Summaries received from Accounting Services.

RETENTION: Retain 5 years in office, then destroy by shredding then landfill.

 

LETTERS OF RECOMMENDATION

This series contains letters of recommendation received from off

campus.

RETENTION: Retain 1 year in office, then destroy by landfill.

 

LSU BLACK FACULTY AND STAFF CAUCUS FILES

This series contains campus and off-campus correspondence, meeting minutes, announcements sent to campus offices, constitution, and rosters.

RETENTION: Retain 5 years in office, then transfer to University Archives.

 

LSU CATALOGS

This series contains LSU Catalogs received from Student Records and Registration.

RETENTION: Retain in office while active, then destroy by landfill.

 

LSU CATALOGS AND SCHEDULE BOOKLETS

This series contains LSU Catalogs received from Student Records and Registration and Schedule Booklets received from Student Records and Registration.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

 

LSU TODAY

This series contains LSU Today.

RETENTION: Retain in office while active, then destroy by

recycling.

 

MASTER FORMS

This series contains master forms.

RETENTION: Record (master) copy: Retain permanently in office.

Duplicates: Retain in office while active, then destroy by

landfill.

 

MASTERS STUDENT FILES

This series includes but may not be limited to graduate assistantship applications, GRE reports, requests for examinations, correspondence, theses, photocopies of 1-9 Employee Eligibility Verifications sent to Human Resource Management, photocopies of Grade Reports received from Student Records and Registration, photocopies of Advisor Cards received from Student Records and Registration, and photocopies of transcripts received from off campus.

RETENTION: Retain in office 5 years after graduation term or term of last attendance, then destroy by shredding then landfill.

 

MEETING MINUTES NOTEBOOKS

This series contains photocopies of meeting minutes received from

campus offices.

RETENTION: Retain in office while active, then transfer to

University Archives.

 

MINUTES FROM DEAN COUNCIL MEETINGS

This series contains photocopies of meeting minutes received from

Dean's Council.

RETENTION: Retain in office while active, then destroy by

recycling.

 

MORTAR BOARD ADMINISTRATIVE FILES

This series contains correspondence, campus near-print informational material, policy statements, procedural guidelines, file lists, and applications.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

 

MORTAR BOARD SCHOLARSHIP FILES

This series contains campus and off-campus correspondence, photocopies of meeting minutes, newspaper clippings, photocopies of applications sent to Student Affairs, file lists, newsletters received from off campus, and computer-generated Candidates for Mortar Board received from Student Records and Registration.

RETENTION: Retain in office 5 years after settlement, then destroy by shredding then landfill.

 

NEAR-PRINT INFORMATIONAL MATERIAL

This series contains campus and off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

 

NEW AND RE-ENTRY ACADEMIC STATUS LIST FILES

This series contains computer-generated lists received from Student Records and Registration, file lists, and photocopies of transcripts received from Student Records and Registration.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

 

NEWSLETTERS NOTEBOOK

This series contains newsletters received from Accounting

Services.

RETENTION: Retain in office while active, then destroy by

landfill.

 

NURSING PROGRAM INFORMATION FILES

This series contains correspondence, off-campus near-print informational material, and requirements received from off campus.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active, then destroy by landfill.

 

PASS STUDENT FILES, 1975-1979 (OBSOLETE)

This series contains the following received from Student Records and Registration: photocopies of schedule changes, photocopies of schedules, carbon copies of Grade Sheets, and photocopies of ledger cards.

RETENTION: Destroy by shredding then landfill.

 

PERSONNEL ACTIVITY REPORTS

This series contains computer-generated reports received from

Human Resource Management.

RETENTION: Retain in office until superseded, then destroy by

landfill.

 

PERSPECTIVE NEWSLETTERS

This series contains newsletters received from off campus.

RETENTION: Retain in office while active, then destroy by

landfill.

 

PHOTOGRAPHS

This series contains photographs.

RETENTION: Retain permanently in office.

 

POLICY STATEMENTS AND PROCEDURAL GUIDELINES NOTEBOOKS

This series contains policy statements received from Office of the Chancellor and procedural guidelines received from campus offices.

RETENTION: Retain in office until superseded, then destroy by recycling.

 

POTENTIAL GRADUATION LIST NOTEBOOK

This series contains computer-generated lists received from

Student Records and Registration.

RETENTION: Retain in office until superseded, then destroy by

recycling.

 

PROPOSAL FOR CONSTRUCTION PROGRAM MODIFICATION, 1973-1973

(OBSOLETE)

This series contains a proposal.

RETENTION: Retain permanently in office.

 

PUBLICATIONS FILES

This series contains campus near-print informational material.

RETENTION: Retain in office while active, then destroy by

landfill.

 

READING FILES

This series contains campus and off-campus correspondence.

RETENTION: Retain 5 years in office, then destroy by shredding

then landfill.

 

RECRUITMENT FILES

This series contains campus correspondence, applications, resumes received from off campus, and photocopies of publications received from off campus.

RETENTION: Retain 1 year in office, then destroy by landfill.

 

REPORTS, 1970-1986 (OBSOLETE)

This series contains computer-generated reports received from

campus offices.

RETENTION: Destroy by landfill.

 

RESUMES

This series contains resumes received from off campus.

RETENTION: Retain 1 year in office, then destroy by landfill.

 

SCHEDULE FOR SPRING TESTING LOG

This series contains log sheets.

RETENTION: Retain in office until superseded, then destroy by

recycling.

 

SCHOLARSHIP FILES

This series contains file lists, photocopies of Check Request Transmittals sent to LSU Foundation, photocopies of scholarship applications sent to LSU Foundation, and photocopies of checks received from LSU Foundation.

RETENTION: Retain in office 5 years after settlement, then destroy by shredding then landfill.

 

SECRETARY REFERENCE FILES

This series contains campus and off-campus near-print informational material, file notes, computer-generated Office Supply Catalog received from Office Supply, and photocopies of course descriptions.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

 

SELF-STUDY FILES, 1980-1983 (OBSOLETE)

This series contains photocopies of self-study reports sent off

campus, student papers, and file lists.

RETENTION: Transfer to University Archives.

 

SELF-STUDY REPORTS, 1965-1972 (OBSOLETE)

This series contains self-study reports.

RETENTION: Transfer to University Archives.

 

SENSITIVE FILES

This series contains vitae received from off campus and letters of recommendation received from off campus.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain 1 year in office, then destroy by landfill.

 

SPECIAL OLYMPICS FILES, 1983-1983 (OBSOLETE)

This series contains campus and off-campus correspondence, off-campus near-print informational material, newspaper clippings, photocopies of bills sent to Accounting Services, file lists, file notes, and programs.

RETENTION: Transfer to University Archives.

 

SPEECHES PILES

This series contains file notes, photocopies of articles, and

speeches.

RETENTION: Retain in office while active, then transfer to

University Archives.

 

STAFF AND FACULTY LEAVE FILES

This series includes but may not be limited to campus correspondence, leave slips, and annual leave summaries received from Human Resource Management.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

 

STAFF AND FACULTY PERSONNEL FILES

This series includes but may not be limited to photocopies of resumes, photocopies of completed appointment forms sent to Human Resource Management, photocopies of evaluations, step increase photocopies received from Human Resource Management, photocopies of leave slips, and photocopies of job descriptions sent to Human Resource Management.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

 

STAFF LEAVE FILES

This series includes but may not be limited to campus correspondence, leave slips, and annual leave summaries received from Human Resource Management.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

 

STATUS REPORTS

This series contains status reports received from Systems Office.

RETENTION: Retain in office while active, then destroy by

recycling.

 

STUDENT ASSISTANT PERSONNEL FILES

This series includes but may not be limited to photocopies of timesheets and photocopies of the following sent to Student Aid and Scholarships: Form 1-9 Employee Eligibility Verifications, Loyalty Oaths, TADs, drivers licenses, Social Security cards, and passports.

RETENTION: Retain in office 3 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling.

 

STUDENT COUNCIL FILES

This series contains campus and off-campus correspondence, file

notes, file lists, and bills received from off campus.

RETENTION: Retain 5 years in office, then transfer to University

Archives.

 

STUDENT COURSE EXAMINATIONS

This series contains student examinations.

RETENTION: Retain in office 1 year after term submitted, then

destroy by shredding then landfill.

 

STUDENT FILES

This series contains carbon copies of Grade Sheets received from Student Records and Registration, photocopies of Academic Action sent to Student Records and Registration, photocopies of transcripts received from off campus, Degree Audits, photocopies of requests for financial aid sent to Student Aid and Scholarships, photocopies of Student Misconducts received from Student Services, NCR copies of Grade Corrections sent to Student Records and Registration, photocopies of Advisor Cards received from Student Records and Registration, photocopies of Resignation Cards sent to Student Records and Registration, and photocopies of Permission to Drop/Add a Course Late.

RETENTION: Retain in office 5 years after graduation term or term of last attendance, then destroy by shredding then landfill.

 

STUDENT LEDGERS

This series contains student ledgers.

RETENTION: Retain in office 5 years after graduation term or

term of last attendance, then destroy by shredding then landfill.

 

STUDENT RESEARCH PAPERS

This series contains student papers.

RETENTION: Retain in office 1 year after term submitted, then

destroy by shredding then landfill.

 

STUDENTS TRANSFERRING INTO OR OUT OF GENERAL COLLEGE FILES

This series contains campus correspondence, Prof Sheets, NCR copies of Dean Admitting Slips sent to campus colleges, and file lists.

RETENTION: Retain in office 1 year after term submitted, then destroy by shredding then landfill.

 

STUDY OF GENERAL COLLEGE NON-MATRICULATING STUDENTS

This series contains computer-generated reports.

RETENTION: Retain in office until superseded, then destroy by

recycling.

 

TEACHER/COURSE EVALUATIONS REPORTS

This series contains computer-generated reports received from

Student Records and Registration.

RETENTION: Retain 3 years in office, then destroy by landfill.

 

THESES

This series contains theses.

RETENTION: Retain permanently in office.

 

TRANSFER CREDIT LISTS NOTEBOOKS

This series contains computer-generated lists received from

Student Records and Registration.

RETENTION: Retain in office until superseded, then destroy by

landfill.

 

TRANSFER CREDIT TRANSLATION TABLES

This series contains computer-generated reports received from

Student Records and Registration.

RETENTION: Retain 3 years in office, then destroy by landfill.

 

UNIVERSITY REPORTS

This series contains reports received from campus offices.

RETENTION: Retain in office while active, then destroy by

recycling.

 

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.