GRADUATE ADMISSIONS

APPLICANTS FOR GRADUATE ADMISSION NOTEBOOKS

This series contains photocopies of annual reports sent to Office of Academic Affairs.

RETENTION: Retain in office while active, then destroy by recycling.

GRADUATE ADMISSIONS OFFICE ADMINISTRATIVE FILES

This series contains photocopies of meeting minutes, photocopies of campus correspondence, photocopies of policy statements received from Office of the Chancellor, photocopies of procedural guidelines received from Office of the Dean, photocopies of statistical worksheets sent to Budget and Planning, photocopies of studies sent to Office of the Dean, photocopies of surveys sent to Office of the Dean, photocopies of Equipment Inventories sent to Property Control, photocopies of maintenance reports, file notes, photocopies of timesheets sent to Payroll, personnel action forms sent to Human Resource Management, and payroll summary sheets sent to Payroll.

RETENTION: Personnel records: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. Equipment records:

Retain 3 years in office, then destroy by recycling. All other contents: Retain in office while active or until superseded, then destroy by recycling.

GRADUATE ADMISSIONS OFFICE SUPERVISOR WORKING FILES

This series contains off-campus correspondence, bulletins received from off campus, photocopies of statistical reports received from off campus, catalogs received from campus and off campus, photocopies of policy statements received from Office of the Chancellor, and photocopies of meeting minutes.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

GRADUATE SCHOOL APPLICATION FOR ADMISSION FILES

This series contains transcripts, test scores, off-campus correspondence, credentials analysis received from Admissions, and student data sheets received from Admissions.

RETENTION: Retain in office 5 years after graduation term or term of last attendance, then destroy by shredding then landfill.

GRE AND GMAT SCORE REPORTS

This series contains computer-generated reports received from

Data Processing.

RETENTION: Retain in office until superseded, then destroy by

shredding then landfill.

INTERNATIONAL ADMISSION COUNSELOR WORKING FILES

This series contains photocopies of meeting minutes, off-campus correspondence, procedural guidelines, policy statements received from Office of the Chancellor, manuals received from campus offices and off campus, bulletins generated here and received from campus offices, photocopies of semester reports received from campus offices and off campus, file notes, and photocopies of class rosters.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

LSU GRADUATE CATALOGS

This series contains LSU Graduate Catalogs.

RETENTION: Retain in office while active, then transfer to

University Archives.

PAYROLL FILES

This series contains payroll summary sheets and leave reports.

RETENTION: Retain in office until superseded, then destroy by

recycling.

PROPOSALS

This series contains photocopies of proposals sent to Board of

Regents.

RETENTION: Retain in office 3 years after year of compilation,

then destroy by shredding then recycling.

TEST SCORE SLIPS

This series contains GRE and GMAT score reports slips received from off campus.

RETENTION: Retain in office 5 years after graduation term or term of last attendance, then destroy by shredding then landfill.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.