OFFICE OF THE CHANCELLOR

 

ANNUAL REPORTS 1987-88 RECEIVED FROM COLLEGES REPORTING TO

ACADEMIC AFFAIRS NOTEBOOK (OBSOLETE)

This series contains photocopies of annual reports received from

campus offices.

RETENTION: Transfer to University Archives.

 

ATHLETIC DEPARTMENT STANDARD OPERATING PROCEDURES 1981 NOTEBOOK

This series contains photocopies of operating procedures received

from Athletic Department.

RETENTION: Transfer to University Archives.

 

BOARD OF REGENTS CORRESPONDENCE

This series contains campus correspondence with the Board of

Regents.

RETENTION: Retain permanently in office.

 

BOARD OF SUPERVISORS FILES

This series contains campus correspondence, photocopies of meeting minutes received from Executive Committee, and photocopies of agendas received from Executive Committee.

RETENTION: Retain permanently in office.

 

CAPITAL OUTLAY REPORTS, 1982-1985 (OBSOLETE)

This series contains reports received from campus offices.

RETENTION: Transfer to University Archives.

 

CHANCELLOR READING FILE BOOK

This series contains photocopies of letters sent.

RETENTION: Retain permanently in office.

 

CHANCELLOR MEMORANDA NOTEBOOK, 1981-1984 (OBSOLETE)

This series contains photocopies of campus correspondence sent.

RETENTION: Retain permanently in office.

 

DUPLICATE CONSENT DECREE FILES

This series contains Statistical Analysis Computer Printouts received from Human Resource Management, and photocopies of the following received from Academic Affairs: statistical worksheets, campus correspondence, procedural guidelines, manuals, studies, and surveys.

RETENTION: Retain permanently in office.

 

DUPLICATE DEPARTMENTAL BUDGET MATERIALS FILES

This series contains duplicate photocopies of budget campus

correspondence received from departments.

RETENTION: Retain 3 years in office, then destroy by recycling.

 

DUPLICATE PROMOTION FILES FROM AGRICULTURAL CENTER (OBSOLETE)

This series includes but may not be limited to photocopies of evaluations received from Agricultural Center.

RETENTION: Retain 3 years in office, then destroy by shredding then landfill.

 

EIGHT-INCH FLOPPY-DISK FILES (OBSOLETE)

This series contains unknown files formerly used on 5520 IBM

computer.

RETENTION: Transfer to University Archives.

 

FISCAL FILES

This series includes but may not be limited to invoices, photocopies of Travel Expense Vouchers sent to Accounting Services, photocopies of Purchase Orders sent to Purchasing, photocopies of requisitions sent to Purchasing, computer-generated monthly ledgers received from Accounting Services, and hand posting financial reports.

RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by landfill.

 

FIVE-YEAR PLANS

This series contains photocopies of Five Year Plans received from

campus offices.

RETENTION: Retain 10 years in office, then transfer to

University Archives.

 

GENERAL FILES

This series contains photocopies of meeting minutes received from committees, photocopies of agendas received from committees, photocopies of schedules received from committees, campus and off-campus correspondence, campus and off-campus reports, press releases received from Public Relations, speeches received from Public Relations, bulletins received from Public Relations, photocopies of grant applications received from campus offices, photocopies of studies received from campus offices, photocopies of surveys received from campus offices, file notes, contracts, leases, agreements, legal opinions received from off campus, photocopies of timesheets sent to Payroll, photocopies of evaluations sent to Personnel, photocopies of personnel action forms sent to Personnel, original copies or photocopies of job descriptions, and near-print informational material.

RETENTION: Retain in office while active, then transfer to University Archives.

 

GIFTS AND GRANTS FILES

This series contains letters received from off campus and

photocopies of letters sent off campus.

RETENTION: Retain 5 years in office, then transfer to University

Archives.

 

LEAVE TRACKING SYSTEM COMPUTER PRINTOUT

This series contains computer-generated reports received from Leave Tracking System.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling.

 

LSU RESPONSE TO NATIONAL COLLEGIATE ATHLETIC ASSOCIATION

ALLEGATIONS NOTEBOOKS

This series contains photocopies of letters sent to NCAA.

RETENTION: Retain permanently in office.

 

LSU SYSTEMS MEMORANDA

This series contains photocopies and original copies of campus

correspondence.

RETENTION: Retain permanently in office.

 

MAIL LOG

This series contains Mail Log sheets with the following: date, action needed, description of items received, and note when acted upon.

RETENTION: Retain 5 years in office, then transfer to University Archives.

 

NEAR-PRINT INFORMATIONAL MATERIAL

This series contains campus and off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

 

NEWSPAPER EDIT FILES

This series contains photocopies of newspaper excerpts received

from Public Relations.

RETENTION: Retain in office while active, then transfer to

University Archives.

 

ORGANIZATIONS FILES

This series contains correspondence and near-print informational

material.

RETENTION: Retain permanently in office.

 

POLICIES AND PROCEDURES OF THE BOARD OF REGENTS NOTEBOOK

This series contains photocopies of statements received from

Board of Regents.

RETENTION: Retain permanently in office.

 

POLICY STATEMENTS

This series contains annotated originals or photocopies of policy

statements.

RETENTION: Retain permanently in office.

 

PRESIDENTIAL MEMORANDA NOTEBOOKS

This series contains annotated presidential memoranda received

from Office of the President.

RETENTION: Retain permanently in office.

 

SPECIAL ASSISTANT TO THE CHANCELLOR READING FILE NOTEBOOK

This series contains photocopies of letters sent.

RETENTION: Retain 5 years in office, then transfer to University

Archives.

 

SYSTEM PERSONNEL MEMOS NOTEBOOK, 1980-1981 (OBSOLETE)

This series contains photocopies of campus correspondence

received from Systems.

RETENTION: Transfer to University Archives.

 

TELEPHONE LOGS

This series contains sheets with dated telephone messages.

RETENTION: Retain 1 year in office, then destroy by landfill.