EQUAL OPPORTUNITY PROGRAMS

 

AFFIRMATIVE ACTION BACK-UP REPORTS AND WORKSHEETS

This series contains computer-generated reports received from

SNCC and worksheets.

RETENTION: Retain 3 years in office, then destroy by shredding

then landfill.

 

AFFIRMATIVE ACTION PLAN DOCUMENTATION FILES, 1974-1978 (OBSOLETE)

This series contains campus correspondence, campus and off-campus near-print informational material, and computer-generated data generated here or received from Human Resource Management.

RETENTION: Transfer to University Archives.

 

AFFIRMATIVE ACTION PLAN WORK COPY

This series contains a work copy of the Affirmative Action Plan.

RETENTION: Retain in office while active, then destroy by

recycling.

 

CASSETTE TAPES, 1981 (OBSOLETE)

This series contains cassette tapes received from Instructional

Support and Development.

RETENTION: Retain permanently in office.

 

COMPLIANCE OFFICER REFERENCE FILES

This series contains campus and off-campus correspondence, master forms, photocopies of meeting minutes received from Human Resource Management, campus and off-campus near-print informational material, policy statements received from Office of the Chancellor, photocopies of weekly Reports sent to Human Resource Management, file lists, file notes, photocopies of agendas received from Staff Senate, organizational charts, and Complaint Log sheets with name, date, complaint, etc.

RETENTION: Complaint Log sheets: Retain 3 years in office, then destroy by shredding then recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.

 

COMPLIANCE PROGRAMS OFFICER WORKING FILES

This series contains campus and off-campus correspondence, master forms, off-campus near-print informational material, file notes, Title Changes received from off campus, file lists, photocopies of articles received from campus offices or off campus, computer-generated Percentage by Race reports received from ViceChancellor for Research, Record of Contact with Legal Council forms, waivers received from departments, resumes received from off campus, computer-generated Black Faculty and Staff reports received from Human Resource Management, and photocopies of Per-18s sent to Human Resource Management.

RETENTION: Per-18s: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. All other contents: Retain 3 years in office, then destroy by shredding then landfill.

 

COMPLIANCE REVIEW FILES

This series contains campus and off-campus correspondence, computer-generated data reports received from Human Resource Management, photocopies of interview sheets received from off campus, changes of address, and photocopies of questionnaires received from off campus.

RETENTION: Original correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents:

Retain 3 years in office, then destroy by shredding then landfill.

 

DEMOGRAPHIC FORMS

This series contains demographic forms received from departments.

RETENTION: Retain 3 years in office, then destroy by shredding

then landfill.

 

DIRECTOR REFERENCE NOTEBOOKS

This series contains off-campus near-print informational material, photocopies of news clippings received from off campus, policy statements received from Office of the Chancellor, procedural guidelines generated here and received from campus offices, computer-generated Distribution Reports received from Human Resource Management, computer-generated Detailed Glossary received from Human Resource Management, photocopies of Title VII Laws received from off campus, Civil Service manual received from off campus, job announcements received from Human Resource Management, Safety Manual received from Campus Safety, photocopies of federal regulations received from off campus, computer-generated Quarterly Reports received from Human Resource Management, computer-generated Salary Runs received from Human Resource Management, and Sexual Harassment Checkout Log sheets with department, name, date, etc.

RETENTION: Sexual Harassment Checkout Log sheets: Retain 3 years in office, then destroy by shredding then recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.

 

DIRECTOR WORKING FILES

This series contains campus and off-campus correspondence, photocopies of meeting minutes received from campus offices, and file notes.

RETENTION: Retain 5 years in office, then transfer to University Archives.

 

EEO-6 REPORTS

This series contains photocopies of EEO-6 (Higher Education Staff

Information) Reports received from Systems.

RETENTION: Retain 3 years in office, then destroy by shredding

then landfill.

 

EQUAL OPPORTUNITY ANALYSIS FILES, 1975-1978 (OBSOLETE)

This series contains campus and off-campus near-print informational material, photocopies of articles received from campus offices or off campus, and federal regulations received from off campus.

RETENTION: Retain in office while active, then destroy by landfill.

 

EQUAL OPPORTUNITY PROGRAMS BUDGET FILES

This series contains photocopies of the following sent to

Accounting Services: Internal Transactions, invoices, and

monthly ledger sheets.

RETENTION: Retain 2 years in office, then 5 years in Records

Center, then destroy by landfill.

 

EQUAL OPPORTUNITY PROGRAMS OFFICE FILES, 1979-1982 (OBSOLETE)

This series contains campus and off-campus correspondence, computer-generated Operating Budgets for the Fiscal Years received from Budget and Planning, photocopies of Budget Adjustments sent to Budget and Planning, photocopies of employee performance evaluations sent to Human Resource Management, NCR copies of Per-l Requests for Permission to Fill A Vacancy sent to Human Resource Management, NCR copies of Per-3 Personnel Status Changes sent to Human Resource Management, and photocopies of budgets.

RETENTION: Personnel records: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. All other contents:

Retain 5 years in office, then destroy by landfill.

 

GENERAL FILES

This series contains campus and off-campus correspondence, photocopies of meeting minutes received from campus offices, policy statements received from Office of the Chancellor, waivers, file notes, file lists, and Civil Rights Assurances sent to campus offices.

RETENTION: Original correspondence: Retain 5 years in office, then destroy by shredding then landfill. Waivers and Civil Rights Assurances: Retain 3 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by recycling.

 

HANDICAPPED SELF-STUDY FILES, 1977-1978 (OBSOLETE)

This series contains campus and off-campus correspondence, off-campus near-print informational material, and survey sheets.

RETENTION: Transfer to University Archives.

 

KEY PUNCH CARDS, 1979-1982 (OBSOLETE)

This series contains Key Punch cards.

RETENTION: Destroy by landfill.

 

LSU AND LOUISIANA CONSENT DECREE FILES, 1981-1986 (OBSOLETE)

This series contains campus and off-campus correspondence, data,

computer-generated reports received from Human Resource

Management, and photocopies of reports sent to Board of Regents.

RETENTION: Transfer to University Archives.

 

LSU AFFIRMATIVE ACTION PLANS

This series contains Affirmative Action Plans.

RETENTION: Retain permanently in office.

 

LOUISIANA EQUAL OPPORTUNITY ASSOCIATION FILES, 1979-1984 (OBSOLETE)

This series contains campus and off-campus correspondence, photographs, rosters, file notes, photocopies of agendas received from off campus, file lists, and committee reports.

RETENTION: Transfer to University Archives.

 

NEAR-PRINT INFORMATIONAL MATERIAL

This series contains off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

 

OFFICE SUPPLY CATALOG

This series contains a computer-generated Office Supply Catalog received from Office Supply.

RETENTION: Retain in office until superseded, then destroy by landfill.

 

OUTSIDE UNIVERSITIES AFFIRMATIVE ACTION PLANS

This series contains Affirmative Action Plans received from off campus.

RETENTION: Retain in office while active, then destroy by recycling.

 

PER-18s

This series contains Per-18s received from Human Resource Management.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling.

 

PER-26 CLASSIFIED EMPLOYEES FORMS

This series contains NCR copies of Per-26s received from Human Resource Management.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

 

PERSONNEL FILES

This series contains original copies and photocopies of student and wage timesheets sent to Payroll, photocopies of Position Descriptions generated here and received from off campus, resumes, and the following sent to Human Resource Management:

photocopies of employee performance evaluations, photocopies of Employment Processing Forms, photocopies of 1-9 Employee Processing Forms, photocopies of LSU-5 Attendance and Leave Records, computer-generated Payroll Check Distribution Reports, NCR copies of Per-2 Personnel Appointments, and NCR copies of Per-3 Personnel Status Changes.

RETENTION: Staff personnel records: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. Student

personnel records: Retain in office 3 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

 

QUARTERLY SALARY RUN

This series contains computer-generated Quarterly Salary Runs received from Human Resource Management.

RETENTION: Retain in office until summarized, then destroy by recycling.

 

QUARTERLY STATISTICAL REPORTS, 1970-1989 (OBSOLETE)

This series contains computer-generated Quarterly Statistical

Reports received from Human Resource Management.

RETENTION: Transfer to University Archives.

 

REFERENCE NOTEBOOKS

This series contains campus correspondence, policy statements received from Office of the Chancellor, photocopies of President Memoranda received from Office of the President, and computer-generated Salary Analysis received from Human Resource Management.

RETENTION: Problem Log sheets: Retain 3 years in office, then destroy by shredding then recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.

 

REFERENCE NOTEBOOKS

This series contains campus correspondence, campus and off-campus near-print informational material, policy statements received from Office of the Chancellor, procedural guidelines received from campus offices, Operations Manual, federal regulations received from off campus, photocopies of Affirmative Action Plan received from LSYOU, sample plans received from off campus, photocopies of training manual received from SNCC, LSU/Louisiana Consent Decree, and Problem Log sheets with date, department, problem, etc.

RETENTION: Retain in office while active or until superseded, then destroy by recycling.

 

REPORTS

This series contains computer-generated reports received from

AIS.

RETENTION: Retain 3 years in office, then destroy by shredding

then recycling.

 

REQUEST FORMS FOR BACK PAY(OFCCP VS. LSU)

This series contains photocopies of request forms received from

campus and off-campus correspondence.

RETENTION: Retain permanently in office.

 

SALARY ANALYSIS, 1983 (OBSOLETE)

This series contains computer-generated Salary Analysis received

from Human Resource Management.

RETENTION: Destroy by shredding then landfill.

 

TITLE IX SELF-STUDY FILES, 1975-1986 (OBSOLETE)

This series contains Departmental Analyses received from departments, questionnaires, tabulations, and Discrimination on the Basis of Sex in Admission and Recruitment Prohibited reports.

RETENTION: Transfer to University Archives.

 

VENDOR FILES

This series contains campus correspondence, computer-generated Equipment Inventories received from Property Control, NCR copies of Internal Transactions sent to Purchasing, photocopies of Purchase Orders sent to Purchasing, NCR copies of requisitions sent to Purchasing, photocopies of budgets, NCR copies of Work Requests sent to Facility Services, NCR copies of receipts received from campus offices and off campus, and computer-generated Office Supply Catalogs received from Office Supply.

RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by shredding then landfill.

 

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.

 

WORK FORCE ANALYSIS, 1972-1983 (OBSOLETE)

This series contains computer-generated reports received from

Human Resource Management and Systems.

RETENTION: Transfer to University Archives.