GOLF COURSE/BUSINESS AFFAIRS

 

ACCOUNTING FILES

This series contains photocopies of invoices sent to Accounting

Services, monthly ledger sheets received from Accounting

Services, Accounting Journals, and Daily Activity Sheets sent to

Office of Bursar Operations.

RETENTION: Retain 2 years in office, then 5 years in Records

Center, then destroy by landfill.

 

BUDGET FILES

This series contains photocopies of annual reports sent to Business Affairs, photocopies and originals of spreadsheets, requests for budget adjustments sent to Business Affairs, budget reports sent to Business Affairs, budget worksheets sent to Business Affairs, and computer-generated Operating Budgets for Fiscal Years received from Budget and Planning.

RETENTJON: Retain 3 years in office, then destroy by landfill.

 

DAILY REGISTER TAPES

This series contains Daily Register Tapes.

RETENTION: Retain 2 years in office, then 5 years in Records

Center, then destroy by shredding then recycling.

 

DIRECTOR INFORMATION FILES

This series contains photocopies and originals of annual reports sent to Business Affairs, campus correspondence, policy statements received from Office of the Chancellor, photocopies of policy statements sent to Business Affairs, photocopies and originals of procedural guidelines sent to or received from Business Affairs, and master originals of course handouts.

RETENTION: Golf course policy statements and master forms: Retain permanently in office. Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents:

Retain in office while active or until superseded, then destroy by recycling.

 

EQUIPMENT AND MERCHANDISE INVENTORY FILES

This series contains campus correspondence, photocopies of Inventories of Office Equipment and Merchandise sent to Business Affairs, photocopies of policy statements sent to and received from Business Affairs, and photocopies of procedural guidelines sent to and received from Business Affairs.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Inventories: Retain 1 year in office, then destroy by landfill. All other contents: Retain in office while active or until superseded, then destroy by recycling.

 

GOLF CART RENTAL CHECKOUT SHEETS

This series contains Golf Cart Rental Check-out Sheets.

RETENTION: Retain 3 years in office, then destroy by recycling.

MANAGER ADMINISTRATIVE FILES

This series Contains campus and off-campus Correspondence, procedural guidelines sent to Business Affairs, and monthly income statements sent to Business Affairs.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Statements: Retain 2 years in office, then destroy by recycling. All other contents: Retain in office while active or until superseded, then destroy by recycling.

 

MAPS AND SCHEMATICS

This series contains maps received from off campus and schematics

received from off campus.

RETENTION: Retain permanently in office.

 

PERSONNEL FILES

This series contains carbon copies of employee performance evaluations sent off-campus and NCR copies of the following sent to Business Affairs: LSU-l Personnel Actions, LSU-5 Attendance and Leave Records, PER-l Requests for Permission to Fill a vacancy, PER-2 Personnel Appointments, PER-3 Personnel Status Changes, PER-17 turn-around documents, PER-40 Contracts for Unclassified Employees, and Position Descriptions.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

 

VENDOR CATALOGS

This series contains vendor catalogs received from off campus.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.