HORTICULTURE SYSTEMS PROGRAM/COLLEGE OF AGRICULTURE

 

CORRESPONDENCE FILES

This series contains campus correspondence and procedural guidelines received from Graduate School.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. All other contents: Retain in office until superseded, then destroy by recycling.

 

GRADUATE INQUIRIES AND APPLICATIONS FILES

This series contains off-campus correspondence and photocopies of applications received from off campus.

RETENTION: Retain in office 1 year after application term, then destroy by shredding then landfill.

 

GRADUATE STUDENT FILES

This series contains campus and off-campus correspondence, Progress Report forms received from students, photocopies of transcripts received from Student Record and Registration, and photocopies of Programs of Study sent to Graduate School.

RETENTION: Retain in office 5 years after graduation term or term of last attendance, then destroy by shredding then landfill.

 

RECRUITING FILES

This series contains off-campus correspondence and campus nearprint informational material.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

 

UNDERGRADUATE REFERENCE FILES

This series contains photocopies of campus correspondence, option sheets, photocopies of Candidates for Graduation lists received from Office of the Dean, and campus near-print informational material.

RETENTION: Retain 3 years in office, then destroy by landfill.

 

UNDERGRADUATE STUDENT FILES

This series contains carbon copies of Grade Reports received from Student Records and Registration, NCR copies of schedule cards received from Student Records and Registration, and photocopies of Degree Audits received from Office of the Dean.

RETENTION: Retain in office 5 years after graduation term or term of last attendance, then destroy by shredding then landfill.