ANIMAL SYSTEMS PROGRAM/COLLEGE OF AGRICULTURE

 

CLASS LISTS

This series contains computer-generated Class Lists received from

Student Records and Registration.

RETENTION: Retain in office 1 year after term distributed, then destroy by shredding then landfill.

 

COURSE AND FACULTY SCHEDULING FILES

This series contains computer-generated Faculty Assignment reports received from Student Records and Registration, computer-generated Class Schedule reports received from Student Records and Registration, computer-generated Course Offering reports received from Student Records and Registration, and computer-generated Course Management Reports received from Student Records and Registration.

RETENTION: Retain 3 years in office, then destroy by recycling.

 

MIDTERM AND FINAL GRADE SHEETS

This series contains carbon copies of Midterm Grade Sheets sent to Student Records and Registration and carbon copies of Final Grade Sheets sent to Student Records and Registration.

RETENTION: Retain in office 1 year after term distributed, then destroy by shredding then landfill.

 

UNDERGRADUATES IN ANIMAL SYSTEMS PROGRAM FILES

This series contains campus and off-campus correspondence, photocopies of ACT scores received from off campus, photocopies of Advisor Cards received from Student Records and Registration, photocopies of schedule cards received from Student Records and Registration, and photocopies of Degree Audits received from Student Records and Registration.

RETENTION: Retain in office 5 years after graduation term or term of last attendance, then destroy by shredding then landfill.

 

WORD PROCESSING FILES

This series contains documents such as letters recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction in the relevant LSU records retention and disposal schedules. RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.