writings302-6

American Psychological Association Division 40 (Clinical Neuropsychology) Records

(Mss. 4745)

Text of document:

General Reimbursement Policies

Division 40 policy requires that expenses incurred by individuals carrying out authorized Division 40 business should be
reimbursed consistent with the annual approved budget for that year. Documentation must be submitted to the
Treasurer for reimbursement expenses. After appropriate review and approval, the Treasurer will forward these
requests on to the APA Central Office for payment.

II. Reimbursement will be made to the voting members of the Division 40 Executive Committee for attendance at its
meetings and attendance at the Annual Business Meeting. Chairs of Standing Committees, Continuing Committees,
Special Committees (including Task Forces), and Special Role Designates are reimbursed for attendance at Executive
Committee Meetings and/or the General Business Meeting only at the request of the President in consultation with the
Executive Committee. In additior-, persons invited and designated in advance by the President as necessary for
completion of business at any Executive Committee Meeting or Annual Business Meeting may be reimbursed.
   A. Reimbursement will include transportation, as well as hotel room costs for any extra days necessitated by an
   Executive Committee and/or Annual Business Meeting attendance, and meals not provided at the APA per
   diem rate.
   B. Council Representatives will be reimbursed for costs not reimbursed directly by APA for attendance at
   Executive Committee Meetings and/or the Annual Business Meeting.
   C. The Division 40 Program Chair will be reimbursed for transportation, hotel room costs, and per diem (less
   meals provided) at the APA per diem rate, for attendance at the Annual Convention of the American
   Psychological Association.
   D. All officers and chairs shall submit an annual budget for review and approval by the Treasurer. S
   B. Exceptions:
   With the approval of the President and Treasurer, special funds may be set aside to reimburse usual and
   customary expenses for Committee Chairs, Special Role Designates, and/or Members for timely work and/or
   urgent or emergency projects which must be addressed in between the aforementioned meetings.

III. Bills that are more than 6 months old will not be paid in the customary manner. They will require special approval of
the Executive Committee.

IV. Except under unusual circumstances, the Treasurer and President must review any expenditure outside of the standard
authorization for approval before any allocation can be made.

V. During any fiscal year the Treasurer may commit budget items to overrun with the approval of the President. Any
overrun, whether approved by the Treasurer or not, must be brought to the attention of the Executive Committee.

VI. Consultants to the Executive Committee may be reimbursed if their estimated expenses are approved in advance by
the Treasurer and President.

8 Approved by the Executive Committee 2/4/98

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