STUDENT HEALTH CENTER

ACCOUNTING FILES

This series contains NCR copies of purchase Orders sent to purchasing, Receiving Reports sent to purchasing, Requisitions sent to purchasing, computer-generated monthly ledger sheets received from Accounting Services, bids received from off campus, specifications received from off campus, and photocopies or NCR copies of the following sent to Accounting Services: Travel Expense Vouchers, invoices, and Internal Transactions.

RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by shredding then landfill.

ACCOUNTING REFERENCE NOTEBOOKS

This series contains policy statements received from Office of the Chancellor, computer-generated Object Codes reports received from Accounting Services, and file notes.

RETENTION: Retain in office while active or until superseded, then destroy by recycling.

ACCOUNTS WITH HISTORY

This series contains computer-generated Accounts With History reports received from Office of Bursar Operations.

RETENTION: Retain in office while active, then destroy by landfill.

ACCREDITATION REFERENCE NOTEBOOKS

This series contains off-campus near-print informational material, policy statements received from Office of the Chancellor, procedural guidelines, and accreditation reports.

RETENTION: Accreditation reports: Retain permanently in office. All other contents: Retain in office while active or until superseded, then destroy by landfill.

ADMINISTRATIVE FILES

This series contains campus and off-campus correspondence, news clippings, NCR copies of Travel Expense Vouchers sent to Accounting Services, performance evaluations, vitae, leave slips, photocopies of licenses, and file lists.

RETENTION: Employee records: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain 3 years in office, then destroy by landfill.

AIS SET-UP FILES

This series contains procedural guidelines, computer-generated screens, and computer-generated sheets for examples.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

ALCOHOL AND DRUGS RESEARCH AND PROGRAMMING FILES

This series contains policy statements received from Office of the Chancellor and off campus, computer-generated Summaries of Results, photocopies of state laws received from off campus, and photocopies and original copies of grant applications sent off campus or to Research and Development.

RETENTION: Grant applications: Retain in office 3 years after termination of contract, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by recycling.

ANNUAL REPORTS

This series contains photocopies of annual reports.

RETENTION: Retain 3 years in office, then transfer to University

Archives.

APPLICATIONS

This series contains applications received from off campus.

RETENTION: Retain 1 year in office, then destroy by landfill.

APPOINTMENT BOOKS

This series contains Appointment Books.

RETENTION: Retain 1 year in office, then destroy by landfill.

APPOINTMENT LOG

This series contains log sheets with name, time, etc.

RETENTION: Retain 3 years in office, then destroy by shredding then recycling.

ARTICLES

This series contains photocopies of articles received from off campus.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

BUDGET WORKSHEET FILES

This series contains photocopies of campus correspondence, meeting minutes received from campus offices, policy statements received from Office of the Chancellor, procedural guidelines, computer-generated budget reports, and budget worksheets.

RETENTION: Budget records: Retain 3 years in office, then destroy by landfill. All other contents: Retain in office while active or until superseded, then destroy by recycling.

BUSINESS OFFICE FILES

This series contains campus and off-campus correspondence, master forms, photocopies of meeting minutes received from campus offices, off-campus near-print informational material, photocopies of invoices sent off campus, check stubs received from off campus, NCR copies of referral forms sent off campus, computer-generated University Initiated Cancellations received from Office of Bursar Operations, and file notes.

RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by shredding then landfill.

CAMPUS CORRESPONDENCE FILES

This series contains campus correspondence, photocopies of meeting minutes received from campus offices, and file lists.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. All other contents: Retain in office while active, then destroy by recycling.

CHARGE SLIPS, 1983-1989 (OBSOLETE)

This series contains obsolete Charge Slips.

RETENTION: Retain 2 years in office, then 5 years in Record. Center, then destroy by shredding then landfill.

CLIENT LISTS, 1967-1986 (OBSOLETE)

This series contains file lists.

RETENTION: Destroy by shredding, then recycling.

COMPENSATION CLAIMS LOG

This series contains log sheets with claim received, dates, amount, etc.

RETENTION: Retain 3 years in office, then sent, payment destroy by landfill.

COMPENSATION RECORDS

This series contains Compensation Records.

RETENTION: Retain 2 years in office, then destroy by landfill.

CONTACT LOGS

This series contains log sheets with time, topic code, telephone number, and caller code.

RETENTION: Retain 3 years in office, then destroy by shredding then recycling.

CONTRACT ITEM CATALOGS

This series contains photocopies of Contract Item Catalogs received from Purchasing.

RETENTION: Retain in office until superseded, then destroy by recycling.

CORRECTED DEANS ROSTERS

This series contains computer-generated Corrected Dean's Rosters received from Student Records and Registration.

RETENTION: Retain in office until superseded, then destroy by recycling.

CORRESPONDENCE

This series contains campus and off-campus correspondence.

RETENTION: Retain 5 years in office, then destroy by shredding then landfill.

DAILY INVENTORY CARDS, 1983-1986 (OBSOLETE)

This series contains inventory cards.

RETENTION: Destroy by landfill.

DAILY VEHICLE LOG

This series contains photocopies of Daily Vehicle Log sheets sent to Property Control.

RETENTION: Retain 3 years in office, then destroy by recycling.

DIRECTOR ADMINISTRATIVE FILES

This series contains campus and off-campus correspondence, photocopies of meeting minutes received from campus offices, campus and off-campus near-print informational material, computer-generated monthly ledger sheets received from Accounting Services, file lists, file notes, and photocopies of articles received from various.

RETENTION: Retain 5 years in office, then transfer to University Archives

DIRECTOR BUDGET FILES

This series contains campus and off-campus correspondence, campus and off-campus near-print informational material, computer-generated Operating Budgets for Fiscal Years received from Budget and Planning, photocopies of budget adjustments sent to Budget and planning, budget reports, computer-generated monthly ledger sheets received from Accounting Services, worksheets, and leave slips.

RETENTION: Leave slips: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. Ledgers: Record (master) copy: Retain permanently in office. Duplicates: Retain in office until superseded, then destroy by recycling. Budget records: Retain 3 years in office, then destroy by landfill. Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

DIRECTOR REFERENCE NOTEBOOKS

This series contains campus correspondence, policy statements received from Office of the Chancellor and procedural guidelines.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. All other contents: Retain in office until superseded, then destroy by recycling.

EDUCATIONAL INTERVENTION FILES

This series contains campus correspondence, computer-generated Summaries of Data, and file notes.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.

FOREIGN LANGUAGE HISTORY SHEETS

This series contains Foreign Language History Sheets.

RETENTION: Retain 3 years in office, then destroy by shredding then landfill.

GENERAL FILES, 1983-1985 (OBSOLETE)

This series contains monthly reports, campus and off-campus correspondence, and applications received from off campus.

RETENTION: Destroy by shredding, then recycling.

GENERAL LEDGER AND ACCOUNTS PAYABLE SHEETS

This series contains computer-generated General Ledger and Accounts Payable Sheets received from Accounting Services.

RETENTION: Retain 3 years in office, then destroy by landfill.

GRADUATE ASSISTANTSHIPS PERSONNEL FILES

This series contains campus correspondence, photocopies of Per-17 appointment notifications sent to Human Resource Management, file notes, Form 1-9 Eligibilities for Employment, photocopies of W-4s, and Loyalty Oaths.

RETENTION: Retain in office 3 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling.

GRADUATION LISTS

This series contains computer-generated Graduation Lists received from Student Records and Registration.

RETENTION: Retain in office while active, then destroy by recycling.

GROUP NOTES

This series contains group notes.

RETENTION: Retain in office while active, then destroy by

shredding then landfill.

HEALTH TOPICS REFERENCE FILES

This series contains off-campus near-print informational material and policy statements received from campus offices.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

INSURANCE CLAIM FORMS NOTEBOOKS

This series contains photocopies of insurance claim forms sent off campus.

RETENTION: Record (master) copy: Retain permanently in office. Duplicates: Retain in office while active, then destroy by shredding then landfill.

INVOICES

This series contains photocopies of invoices sent to Accounting Services.

RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by landfill.

INVOICES AND PACKING SLIPS

This series contains invoices received from off campus and packing slips received from off campus.

RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by landfill.

ISSUE SLIPS

This series contains Issue Slips.

RETENTION: Retain 3 years in office, then destroy by landfill.

LEDGERS

This series contains ledgers.

RETENTION: Retain 3 years in office, then destroy by landfill.

LIST OF DISPENSED PRESCRIPTIONS

This series contains computer-generated lists.

RETENTION: Retain in office until superseded, then destroy by shredding then landfill.

LISTING OF OTHER FEES

This series contains computer-generated Listings of Other Fees received from insurance companies.

RETENTION: Retain 3 years in office, then destroy by landfill.

LISTS OF CHARGES FOR WORKERS COMPENSATIONS

This series contains photocopies of lists received from off campus.

RETENTION: Retain in office until superseded, then destroy by landfill.

MASTER FORMS

This series contains master forms.

RETENTION: Record (master) copy: Retain permanently in office.

Duplicates: Retain in office while active, then destroy by landfill.

MEDICINE INVENTORY CARDS

This series contains medicine inventory cards.

RETENTION: Retain 1 year in office, then destroy by landfill.

MENTAL HEALTH DIRECTOR ADMINISTRATIVE FILES

This series contains photocopies of annual reports sent to Office of the Vice-Chancellor, campus and off-campus correspondence, meeting minutes received from campus offices, procedural guidelines, letters of reference received from off campus, resumes received from off campus, computer-generated statistical reports, and applications received from off campus.

RETENTION: personnel records: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Applications: Retain 1 year in office, then destroy by landfill. All other contents: Retain in office while active or until superseded, then destroy by recycling.

MENTAL HEALTH DIRECTOR INFORMATIONAL FILES

This series contains campus and off-campus correspondence, off-campus near-print informational material, photocopies of articles received from campus offices, and file notes.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

MENTAL HEALTH HISTORICAL FILES, 1966-1988 (OBSOLETE)

This series contains campus and off-campus correspondence, campus and off-campus near-print informational material, news clippings, photocopies of articles, and computer-generated College Students Literature and Drugs Review.

RETENTION: Transfer to University Archives.

MICROFILM CARDS

This series contains microfilm cards.

RETENTION: Retain in office while active, then destroy by landfill.

MONTHLY REPORTS

This series contains monthly reports.

RETENTION: Retain in office while active, then destroy by landfill.

MONTHLY REPORTS

This series contains computer-generated Monthly Reports.

RETENTION: Retain 3 years in office, then destroy by recycling.

NARCOTIC INVENTORY CARDS

This series contains inventory cards.

RETENTION: Retain 1 year in office, then destroy by landfill.

NEAR-PRINT INFORMATIONAL MATERIAL

This series contains campus and off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

PAYROLL FILES

This series contains campus correspondence, procedural guidelines, computer-generated Payroll Check Distribution Reports received from Human Resource Management, photocopies of timesheets sent to Human Resource Management, and photocopies of monthly reports.

RETENTION: Timesheets: Record (master) copy: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

Duplicates: Retain in office until summarized, then destroy by shredding then landfill. Correspondence: Retain 5 years in office, then destroy by shredding then recycling. All other contents: Retain 3 years in office, then destroy by recycling.

PERSONNEL REFERENCE NOTEBOOKS

This series contains campus and off-campus correspondence, policy statements received from Office of the Chancellor, procedural guidelines generated here and received from Human Resource Management, position Descriptions received from Civil Service, presidential Memoranda received from Office of the president, and computer-generated Leave Tracking Reports received from Human Resource Management.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Leave Tracking Reports: Retain 3 years in office, then destroy by recycling. position descriptions: Retain 2 years in office, then destroy by landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

PERSONNEL SUBJECT FILES

This series contains campus and off-campus correspondence, campus and off-campus near-print informational material, letters of reference received from off campus, resumes received from off campus, Step Increases received from off campus, and file lists.

RETENTION: Step increases: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. Resumes: Retain 1 year in office, then destroy by landfill. Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

POLICIES AND PROCEDURES FILES

This series contains photocopies of campus correspondence, policy statements received from Office of the Chancellor, procedural guidelines, file lists, and file notes.

RETENTION: Retain in office while active or until superseded, then destroy by recycling.

POLICY STATEMENTS AND PROCEDURAL GUIDELINES

This series contains policy statements received from Office of the Chancellor and procedural guidelines received from campus offices.

RETENTION: Retain in office until superseded, then destroy by recycling.

PRESCRIPTIONS FILLED TO DATE REPORTS

This series contains computer-generated prescriptions Filled to Date reports.

RETENTION: Retain in office until superseded, then destroy by landfill.

PROCEDURAL MANUALS

This series contains procedural manuals.

RETENTION: Record (master) copy: Retain permanently in office. Duplicates: Retain in office until superseded, then destroy by recycling.

PROGRAM FILES

This series contains campus correspondence, meeting minutes received from campus offices, and curriculum sheets.

RETENTION: Retain 5 years in office, then destroy by shredding then recycling.

PURCHASE ORDER NOTEBOOKS

This series contains NCR copies of purchase Orders sent to purchasing.

RETENTION: Retain 3 years in office, then destroy by landfill.

QUALITY ASSURANCE FILES

This series contains annual reports sent to Office of the ViceChancellor, applications, and Incident Reports.

RETENTION: Retain 3 years in office, then destroy by shredding then recycling.

QUALITY ASSURANCE NOTEBOOKS

This series contains Quality Assurance reports.

RETENTION: Retain in office until superseded, then destroy by landfill.

REFERENCE FILES

This series contains all or some of the following: near-print informational material, file lists, file notes, off-campus correspondence, master forms, photocopies of meeting minutes received from campus offices, and procedural guidelines received from campus offices.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. Master forms: Record (master) copy: Retain permanently in office. Duplicates:

Retain in office while active, then destroy by landfill. All other contents: Retain in office while active or until superseded, then destroy by recycling.

REQUISITIONS FOR SUPPLIES

This series contains photocopies of requisitions.

RETENTION: Retain 3 years in office, then destroy by recycling.

SAFETY REFERENCE NOTEBOOKS

This series contains off-campus near-print informational material, procedural guidelines, and Safety Data Sheets.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

STAFF PERSONNEL FILES

This series contains photocopies of resumes, photocopies of performance evaluations, photocopies of step increase forms received from Human Resource Management, photocopies of leave slips, and photocopies or NCR copies of the following sent to Human Resource Management: Position Descriptions, LSU-l Personnel Actions, LSU-5 Attendance and Leave Records, Per-2 Personnel Appointments, Per-3 Personnel Status Changes.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

STAFF LEAVE FILES

This series contains campus correspondence, computer-generated monthly Personnel Activity Reports, leave reports received from Human Resource Management, leave slips, and annual reports.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

STUDENT ASSISTANT PERSONNEL FILES

This series contains photocopies of timesheets and photocopies of the following sent to Student Aid and Scholarships: Form 1-9 Employee Eligibility Verifications, W-4s, Loyalty Oaths, Employment Processing Forms, Social Security Cards, driver's licenses, and passports.

RETENTION: Retain in office 3 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling.

STUDENT HEALTH CENTER ISSUES FILES

This series contains campus and off-campus correspondence, campus and off-campus near-print informational material, procedural guidelines, computer-generated survey results, surveys, computer-generated reports received from campus offices, and file notes.

RETENTION: Retain permanently in office.

SUBSCRIPTION CARDS

This series contains subscription cards.

RETENTION: Retain 3 years in office, then destroy by landfill.

SUPERVISOR ADMINISTRATIVE FILES

This series contains all or some of the following: photocopies of annual reports sent to Office of the Vice-Chancellor, originals or photocopies of campus and off-campus correspondence, campus and off-campus near-print informational material, news clippings, photocopies of applications received from off campus, file notes, worksheets, photocopies of inventory count sheets sent to Office of the Vice-Chancellor, off-campus near-print informational material, NCR copies of invoices received from off campus, photocopies of requisitions, file lists, evacuation plans, and photocopies of monthly reports.

RETENTION: Correspondence: Record (master) copy: Retain 5 years in office, then destroy by shredding then landfill. Duplicates: Retain in office while active, then destroy by shredding then landfill. Invoices: Retain 2 years in office, then 5 years in Records Center, then destroy by landfill.

Requisitions: Retain 3 years in office, then destroy by recycling. Applications: Retain 1 year in office, then destroy by landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

SUPERVISOR REFERENCE FILES

This series contains off-campus near-print informational material, photocopies of articles received from campus offices, and file notes.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

TESTS

This series contains taken tests.

RETENTION: Retain 1 year in office, then destroy by shredding then landfill.

TIMECARDS

This series contains timecards.

RETENTION: Retain 7 years in office, then destroy by shredding then landfill.

VENDOR CATALOGS

This series contains vendor catalogs.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

VIDEOTAPES

This series contains videotapes.

RETENTION: Retain permanently in office.

WELLNESS PROGRAM FILES

This series contains campus correspondence, campus near-print informational material, news releases sent off campus, procedural guidelines, and file notes.

RETENTION: Retain permanently in office.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.

WORKERS COMPENSATION LISTS

This series contains computer-generated Workers Compensation lists.

RETENTION: Retain 3 years in office, then destroy by recycling.

MEDICAL RECORDS

(omitted from schedule)

CLIENT FILES

This series contains off-campus correspondence, Group Summaries, Intake Interviews, progress notes, laboratory reports, psychiatry notes, and photocopies of psychiatry records received from off campus.

DOCTORS LOGS

This series contains a log with doctor's name, number of patients seen, and diagnosis.

FLU SHOT CONSENT FORMS

This series contains consent forms.

FORM 3 AUTHORIZATION SHEETS

This series contains Form 3 Authorization Sheets.

HEMATOLOGY SLIPS

This series contains NCR copies of Hematology slips.

IMMUNIZATION REQUIREMENTS

This series contains Immunization Requirements received from students.

INJECTION RECORD NOTEBOOK

This series contains injection records.

INOCULATION REGISTER

This series contains a register with date, type of shot, name, etc.

LAB LOG

This series contains a lab log.

LABORATORY REQUEST SLIPS

This series contains Laboratory Request Slips.

LOUISIANA REFERENCE LABORATORIES SLIPS

This series contains photocopies of Louisiana Reference

Laboratories slips sent off campus.

LSU CLINIC VISITOR SHEETS

This series contains Visitor Sheets.

LYING-IN PATIENT LOG

This series contains a log with name, date, number of people seen, etc.

MEDICAL FOLDERS

This series contains Clinic Progress Notes, Reports of Medical

History, Emergency Contact sheets, GYN Clinic forms, NCR copies

of Authorization for Medical Treatment, and Visitors Sheets.

MICROBIOLOGY REPORTS

This series contains NCR copies of Microbiology Reports.

MICROFILM CARDS

This series contains microfilm cards.

MMR SHOT CONSENT FORMS

This series contains consent forms.

PATHOLOGY LAB LOG

This series contains a log with date, name, and initials of person picking up specimen.

POSITIVE TB RATINGS

This series contains Positive TB Ratings.

PRESCRIPTIONS

This series contains prescriptions.

RABIES AND FLU SHOTS LOG

This series contains a log with signatures, date, etc.

RABIES PRE-EXPOSURE IMMUNIZATION FORMS

This series contains Rabies Pre-Exposure Immunization Forms.

STAFF MEDICAL FILES

This series contains Requests for X-Ray Consultation, Clinic

Progress notes, and Shots forms.

STUDENT HEALTH CENTER LAB LOG

This series contains computer-generated Student Health Center Lab

Log sheets.

STUDENTS SHOT RECORDS

This series contains Students Shot Records.

X-RAY CARDS

This series contains X-Ray cards.

X-RAY FILES

This series contains X-Rays and NCR copies of X-Ray Reports.

X-RAY LOG REPORTS

This series contains computer-generated X-Ray Log Reports.