INTERNATIONAL STUDENT OFFICE

ACCOUNTING FILES

This series contains correspondence, bank statements, computer-generated reports received from Accounting Services, student check sign-out log sheets, general ledger account book, and Campus II accounting book.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain 3 years in office, then destroy by shredding then landfill.

ACCOUNTS FILES

This series contains NCR copies of receipts and photocopies of

Internal Transactions sent to Accounting Services.

RETENTION: Retain 2 years in office, then 5 years in Records

Center, then destroy by shredding then landfill.

ACCREDITATION FILES

This series contains photocopies of reports sent to Self-Study

Committee and procedural guidelines received from Office of Dean

of Students.

RETENTION: Transfer to University Archives.

AGENCY ACCOUNT FILES

This series contains file lists, photocopies of check receipts received from Accounting Services, and photocopies of ledger sheets received from Accounting Services.

RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by shredding then landfill.

ALTRUSA BANK STATEMENTS, 1975 (OBSOLETE)

This series contains bank statements received from Altrusa bank.

RETENTION: Destroy by landfill.

ANNUAL LEAVE AND SICK LEAVE FILES

This series contains Attendance and Leave Records and summary leave reports received from Automated Leave Tracking Systems.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

APPOINTMENT CALENDAR

This series contains an annotated office calendar.

RETENTION: Retain 1 year in office, then destroy by landfill.

ASSISTANT DIRECTOR ADMINISTRATIVE FILES

This series contains campus and off-campus near-print informational material, photocopies of meeting minutes received from committee chair, country code lists received from Student Records and Registration, file lists, and policy statements received from office of the chancellor.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

ASSISTANT DIRECTOR OF PROGRAMMING ADMINISTRATIVE FILES

This series contains file lists, campus correspondence, procedural guidelines, policy statements received from Office of the Chancellor, file notes, near-print informational material, photocopies of Bitnet messages, NAFSA applications, presentation proposals, reports, studies, surveys, building specifications, correspondence, meeting minutes, travel authorization evaluations, photocopies of press releases, and news articles.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.

ASSISTANT DIRECTOR REFERENCE FILES

This series contains annotated sample forms and off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

BACKGROUND INFORMATION FILES

This series contains off-campus near-print informational material and background notes received from off campus.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

BUSINESS PROCEDURES HANDBOOK, 1981 (OBSOLETE)

This series contains a handbook received from Accounting

Services.

RETENTION: Retain in office until superseded, then destroy by

landfill.

CATALOGS AND BROCHURES

This series contains campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

CLERK TYPIST WORKING FILES

This series contains LSU student directories received from Public Relations, file lists, admission codes received from Admissions, file notes, procedural guidelines, sample completed forms, and off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

COMPUTER LISTS, 1988-1989 (OBSOLETE)

This series contains computer-generated reports received from

Data Processing.

RETENTION: Destroy by landfill.

COMPUTER PROJECT FILES

This series includes but may not limited to correspondence and file notes.

RETENTION: Retain 5 years in office, then destroy by shredding then landfill.

CORRESPONDENCE

This series contains correspondence.

RETENTION: Retain 5 years in office, then transfer to University

Archives.

COUNTRY FILES

This series contains correspondence.

RETENTION: Retain 5 years in office, then destroy by shredding

then landfill.

DIRECTOR INTERNATIONAL CONTACTS FILE

This series contains business cards of contacts.

RETENTION: Retain in office while active, then destroy by

landfill.

DIRECTOR PROJECT FILES, 1966 (OBSOLETE)

This series contains LSU Faculty Skills Evaluation Forms received from campus offices, campus and off-campus correspondence, and annotated file lists.

RETENTION: Transfer to University Archives.

DIRECTORY OF FINANCIAL AID FOR AMERICAN UNDERGRADUATES

This series contains a directory received from off campus.

RETENTION: Retain in office until superseded, then destroy by

landfill.

DISBURSEMENT LEDGERS

This series contains disbursement ledgers.

RETENTION: Retain 3 years in office, then destroy by landfill.

DUES LEDGER (OBSOLETE)

This series contains ledger sheets with names, dues paid, etc.

RETENTION: Retain 3 years in office, then destroy by landfill.

FOREIGN STUDENT ENROLLMENT PRINTOUTS BY CATEGORY

This series contains computer-generated printouts received from

Data Processing.

RETENTION: Retain 3 years in office, then destroy by landfill.

FULBRIGHT GRANT FILES

This series contains campus and off-campus correspondence, photocopies of applications, photocopies of grant forms, and file notes.

RETENTION: Retain in office 5 years after termination of contract, then destroy by shredding then landfill.

GENERAL FILES

This series contains correspondence, NCR copies of receipts, and

photocopies of checks.

RETENTION: Retain 2 years in office, then 5 years in Records

Center, then destroy by shredding then landfill.

GERMAN UNIVERSITY EXCHANGE CATALOGS

This series contains catalogs received from German universities.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

HOME COUNTRY EMPLOYMENT REGISTRY PROJECT FILES, 1974-1980

(OBSOLETE)

This series contains key punch cards noting name, home country,

field of employment, etc., and computer-generated reports.

RETENTION: Destroy by shredding then landfill.

HOME COUNTRY REGISTRY PROJECT REPORTS

This series contains computer-generated Home Country Employment

Registry Project Progress reports and computer-generated Home

Country Employment Registry financial statements.

RETENTION: Transfer to University Archives.

IBM CODE SHEETS, 1974-1980 (OBSOLETE)

This series contains annotated IBM Code Sheets.

RETENTION: Destroy by shredding then landfill.

IMMIGRATION INFORMATIONAL MATERIAL

This series contains off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

INFORMATIONAL FILES, 1981-1988 (OBSOLETE)

This series contains off-campus near-print informational

material.

RETENTION: Destroy by landfill.

INSTITUTE FOR EUROPEAN STUDIES FILE

This series contains near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

INSURANCE FILES

This series contains correspondence, annotated file lists, and off-campus near-print informational material.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

INTERN FILE, 1986-1987 (OBSOLETE)

This series contains file notes.

RETENTION: Destroy by recycling.

INTERNATIONAL CULTURE CENTER FILES

This series includes but may not limited to meeting minutes received from Secretary of International Cultural Center Committee, campus correspondence, photocopies of building plans, and photocopies of surveys.

RETENTION: Transfer to University Archives.

INTERNATIONAL EXCHANGE FILES

This series contains LSU International Student Office

Newsletters.

RETENTION: Retain in office while active, then transfer to

University Archives.

INTERNATIONAL SPECIAL OLYMPICS PROJECT FILES, 1982-1983

(OBSOLETE)

This series includes but may not be limited to file lists, campus

and off-campus correspondence, and final reports.

RETENTION: Transfer to University Archives.

INTERNATIONAL STUDENT ID CARD APPLICATIONS

This series contains application forms.

RETENTION: Retain 3 years in office, then destroy by shredding

then landfill.

LATIN AMERICAN, IRANIAN, AND ALTRUSAN LOANS FILES, 1978-1983 (OBSOLETE)

This series contains canceled checks, photocopies of receipts sent to Office of Bursar Operations, and carbon copies of ISO Loan Authorizations sent to Office of Bursar Operations.

RETENTION: Record (master) copy: Retain in office 5 years after termination of contract, then destroy by shredding then landfill.

Duplicates: Retain in office while active, then destroy by shredding then landfill.

LSU FACULTY INTERNATIONAL INVOLVEMENT SURVEY FILES, 1981-1982

(OBSOLETE)

This series contains forms received from faculty and photocopies

of final reports sent to Office of the Chancellor.

RETENTION: Transfer to University Archives.

LSU FILES

This series contains correspondence, budget reports received from Budget and Planning, meeting minutes, annual reports, annotated original copies and photocopies of press releases, equipment inventories, equipment maintenance reports, and architectural drawings.

RETENTION: Transfer to University Archives.

LSU FULBRIGHT FILES

This series contains correspondence and photocopies of Fulbright

applications of LSU students.

RETENTION: Retain permanently in office.

LSU UNION GOVERNING BOARD HANDBOOK

This series contains a handbook received from Graphic Services.

RETENTION: Retain in office until superseded, then destroy by

landfill.

MAINTENANCE FILES

This series contains contracts received from off campus, campus and off-campus maintenance services, NCR copies of requisitions sent to Accounting Services, NCR copies of Purchase Orders sent

to Accounting Services₁ and photocopies of receipts sent to Accounting Services.

RETENTION: Contracts: Retain in office 3 years after termination of contract₁ then destroy by shredding then landfill. All other contents: Retain 2 years in office, then 5 years in Records Center, then destroy by shredding then landfill.

MISCELLANEOUS FILES

This series contains Cancellation/Suspension notifications received from Student Records and Registration, correspondence, photocopies of country codes lists received from campus offices, refund requests sent off campus, and file lists.

RETENTION: Retain 5 years in office, then destroy by shredding then landfill.

MISCELLANEOUS FILES, 1983-1984 (OBSOLETE)

This series contains photocopies of meeting minutes received from committee chairs, campus near-print informational material, annotated sample forms, and Special Olympics near-print informational material.

RETENTION: Destroy by landfill.

MUSLIM STUDENT ASSOCIATION MANUAL

This series contains campus near-print informational material.

RETENTION: Record (master) copy: Retain permanently in office.

Duplicates: Retain in office until superseded, then destroy by

landfill.

NAFSA AND ADMISSIONS FILES

This series contains NAFSA near-print informational material received from off campus, correspondence, and file lists received from Admissions.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

NO-SHOW STUDENT FILES

This series contains photocopies of applications received from Admissions, photocopies of immigration documents sent to students, computer-generated no-show student reports, and student data sheets received from Admissions.

RETENTION: Retain in office 1 year after application term, then destroy by shredding then landfill.

ORIENTATION FILES, 1980-1988 (OBSOLETE)

This series contains slides, file notes, and near-print

informational material.

RETENTION: Transfer to University Archives.

ORIENTATION SCHEDULE FILES

This series contains schedules received from Student Records and

Registration, file lists, and campus near-print informational

material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

PEER COUNSELING FILES, 1971-1980 (OBSOLETE)

This series contains reports and campus near-print informational

material.

RETENTION: Transfer to University Archives.

PERSONNEL FILES

This series contains photocopies of job descriptions sent to Human Resource Management, correspondence, carbon copies or NCR copies of personnel actions sent to campus offices, resumes, and international student loan documents.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

PICK-UP LOG

This series contains log sheets with student signatures.

RETENTION: Retain 3 years in office, then destroy by recycling.

POLICY DEVELOPMENT FILES

This series contains campus correspondence.

RETENTION: Transfer to University Archives.

PRACTICAL TRAINING FILES

This series contains student records received from Student Records and Registration, photocopies of 1-538 sent off campus, and correspondence.

RETENTION: Retain in office 5 years after graduation term or term of last attendance, then destroy by shredding then landfill.

REFERENCE FILE

This series contains NAFSA directory and off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

SCHOLARSHIP FILES

This series contains correspondence and applications sent to LSU

International Office Grant/Scholarship.

RETENTION: Retain in office 5 years after termination of

contract, then destroy by shredding then landfill.

SECUSSA FILE, 1976-1978 (OBSOLETE)

This series contains file notes, off-campus near-print informational material, reports received from off campus, and correspondence.

RETENTION: Transfer to University Archives.

SELF-STUDY REPORT, 1971 (OBSOLETE)

This series contains self-study report.

RETENTION: Transfer to University Archives.

SPECIAL FOCUS CONFERENCES AND EVENTS FILES

This series contains photocopies of news clippings, conference

meeting agendas, and campus near-print informational material.

RETENTION: Transfer to University Archives.

STUDENT ASSOCIATION FILES

This series contains correspondence and programs.

RETENTION: Transfer to University Archives.

STUDENT FILES

This series contains International Student Exchange Program applications, completed acceptance forms received from students, fee payment schedules, campus and off-campus correspondence, transcripts received from Student Records and Registration, immigration records generated here or received from off campus, photocopies of visas received from off campus, photocopies of passports received from off campus, campus and off-campus correspondence, photocopies of student applications received from Admissions, and photocopies of financial records received from off campus.

RETENTION: Retain in office 5 years after graduation term or term of last attendance, then destroy by shredding then landfill.

STUDENT GRADE SHEETS, 1988-1989 (OBSOLETE)

This series contains grade sheets received from Student Records and Registration.

RETENTION: Retain in office 1 year after term distributed, then destroy by shredding then landfill.

STUDENT RECORD CARDS, 1984-1985 (OBSOLETE)

This series contains cards with student names, majors and

identification numbers.

RETENTION: Destroy by shredding then landfill.

STUDENT REPORTS

This series contains computer-generated lists with student names, program of study, and immigration status received from campus offices and off campus.

RETENTION: Retain 3 years in office, then destroy by landfill.

STUDENT REPORTS PHOTOCOPY FILE

This series contains photocopies of computer-generated lists with student names, program of study, and immigration status.

RETENTION: Retain in office while active, then destroy by landfill.

STUDENT TIMESHEET FILES

This series contains photocopies of student timesheets sent to Payroll, notifications of pay raise, and correspondence.

RETENTION: Timesheets: Record (master) copy: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

Duplicates: Retain in office until summarized, then destroy by shredding then landfill. All other contents: Retain 5 years in office, then destroy by shredding then landfill.

STUDY ABROAD INFORMATION FILES

This series contains off-campus near-print informational material

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

STUDY ABROAD REPORTS, 1979-1980 (OBSOLETE)

This series contains reports received from off campus.

RETENTION: Retain in office while active, then destroy by

landfill.

TYPIST CLERK GRANT AND LOAN FILES, 1979-1988 (OBSOLETE)

This series contains reports received from Accounting Services,

photocopies of check requests sent to Accounting Services, and

Internal Transactions received from Accounting Services.

RETENTION: Destroy by landfill.

USIA CAMPUS II PROJECT CORRESPONDENCE

This series contains campus correspondence.

RETENTION: Transfer to University Archives.

WORD PROCESSOR WORKING FILES

This series contains master forms, file lists, campus and off-campus correspondence, and campus and off-campus near-print informational material.

RETENTION: Correspondence: Record (master) copy: Retain 5 years in office, then destroy by shredding then landfill.

Duplicates: Retain in office while active, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.