INTERNATIONAL CULTURAL CENTER

ADMINISTRATIVE FILES

This series contains campus and off-campus correspondence, equipment inventories, off-campus near-print informational material, policy statements received from the Office of the Chancellor, procedural guidelines received from campus offices, file lists, and photocopies of timesheets sent to Payroll.

RETENTION: Retain in office 5 years, then transfer to University Archives

BUILDING FILES

This series contains photocopies of meeting minutes received from

Building Committee and requests to use International Culture

Center.

RETENTION: Retain 3 years in office, then destroy by landfill.

LEDGER SHEETS

This series contains computer-generated ledger sheets received from Accounting Services.

RETENTION: Retain in office until superseded, then destroy by recycling.

STATE FILES

This series contains off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.