OFFICE OF THE EXECUTIVE DIRECTOR

OFFICE OF SEA GRANT DEVELOPMENT

ACADEMIC AND FISCAL EMPLOYEES PERSONNEL FILES

This series contains campus and off-campus correspondence, newspaper clippings, and NCR copies or photocopies of the following sent to Human Resource Management: performance evaluations, withholding tax statements, I-9s, letters of reference, resumes, Per-is, Per-2s, Per-3s, Per-40s, Position Descriptions, and Per-25s.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

ACADEMIC PERSONNEL REPORTS, 1979-1980 (OBSOLETE)

This series contains NCR copies of Academic Personnel Reports received from Human Resource Management.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

ACCOUNTING LEDGER NOTEBOOK, 1979-1980 (OBSOLETE)

This series contains daily transaction ledger sheets.

RETENTION: Destroy by recycling.

ADMINISTRATIVE FILES

This series contains photocopies of leave reports sent to Human Resource Management, campus and off-campus correspondence, photocopies of meeting minutes, newspaper clippings, photocopies of news releases sent to Public Relations, photocopies of Requests for Budget Adjustments sent to Budget and Planning, budget worksheets, photocopies of Operating Budgets for Fiscal Years received from Budget and Planning, expenditure lists, monthly financial statements received from Accounting Services, letters of reference received from off campus, resumes received from off campus, photocopies of Posititon Descriptions sent to Human Resource Management, photocopies of Requests for Authorization to Travel sent to Travel Office, applications received from off campus, photocopies of accident reports sent to Human Resource Management, carbon copies of Classified Pay Increases sent to Human Resource Management, and carbon copies of telephone directory drafts received from Public Relations.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All personnel records: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling. Budget and Travel records: Retain 3 years in office, then destroy by recycling. Applicants (not hired) records: Retain 1 year in office, then destroy by landfill. All other contents: Retain in office while active, then destroy by recycling.

AIRLINE GUIDES

This series contains airline guides received from off campus.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

ANNUAL REPORTS

This series contains annual reports received from Equal

Opportunity Programs.

RETENTION: Retain in office while active, then destroy by

landfill.

ASSISTANT TO DEAN WORKING FILES

This series contains campus and off-campus correspondence, budget reports, budget worksheets, and photocopies of Operating Budgets for Fiscal Years received from Budget and Planning.

RETENTION: Budget records: Retain 3 years in office, then destroy by recycling. Correspondence: Retain 5 years in office, then destroy by shredding then landfill.

CLASSIFIED EMPLOYEES PERSONNEL FILES

This series contains campus and off-campus correspondence, and photocopies or NCR copies of the following sent to Human Resource Management: performance evaluations, withholding tax statements, I-9s, letters of reference, resumes, LSU-ls, Per-ls, and Position Descriptions.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

COASTAL FISHERIES INSTITUTE FILES

This series contains annual reports received from off campus, campus and off-campus correspondence, photocopies of meeting minutes received from campus offices, campus and off-campus near-print informational material, and news releases received from campus offices.

RETENTION: Retain 5 years in office, then transfer to University Archives.

COASTAL STUDIES INSTITUTE PERSONNEL FILES, 1968-1987 (OBSOLETE)

This series contains campus and off-campus correspondence, newspaper clippings, letters of reference received from off campus, resumes received from off campus, and NCR copies or photocopies of the following sent to Human Resource Management:

performance evaluations, withholding tax statements, I-9s, Per-ls, Per-2s, Per-3s, Per-40s, and Position Descriptions.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

DAILY VEHICLE LOG

This series contains sheets with date, name, trip mileage, etc.

RETENTION: Retain 3 years in office, then destroy by recycling.

DEAN ADMINISTRATIVE FILES

This series contains campus and off-campus correspondence, meeting minutes received from campus offices and off campus, newspaper clippings, news releases received from campus offices and sent off campus, photocopies of policy statements received from Human Resource Management, photocopies of procedural guidelines, computer-generated Operating Budgets for Fiscal Years received from Budget and Planning, and Budget Proposed Allocations A,B, and C received from Budget and Planning.

RETENTION: Retain 5 years in office, then transfer to University Archives.

DEAN CALENDARS

This series contains appointment calendars.

RETENTION: Retain 1 year in office, then destroy by landfill.

DEAN CENTER FOR WETLAND RESOURCES OPERATIONS FILES

This series contains annual reports received from campus offices, campus and off-campus correspondence, photocopies of meeting minutes received from campus offices, policy statements, procedural guidelines, and LSU Today received from Public Relations.

RETENTION: Retain 5 years in office, then transfer to University Archives.

DEAN CONGRESSIONAL CORRESPONDENCE

This series contains off-campus correspondence.

RETENTION: Retain 5 years in office, then transfer to University

Archives.

DEAN FEDERAL AND STATE AGENCIES NEAR-PRINT INFORMATIONAL MATERIAL

This series contains off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

DEANS AND DIRECTORS MEETING FILES

This series contains photocopies of meeting minutes received from

campus offices and agendas.

RETENTION: Retain in office while active, then transfer to

University Archives.

DEPARTMENT OF MARINE SCIENCES REORGANIZATION PREPARATION FILES

This series contains campus correspondence, budget worksheets, and Per-3s not sent.

RETENTION: Retain 5 years in office, then transfer to University Archives.

GENERAL FILES

This series contains computer-generated reports received from Human Resource Management, campus and off-campus correspondence, meeting minutes, policy statements received from Office of the

Chancellor, procedural guidelines received from campus offices, Operating Budgets for Fiscal Years received from Budget and Planning, photocopies of accident reports sent to Human Resource Management, and Raise Recommendation Lists received from Human Resource Management.

RETENTION: Budget Records: Retain 3 years in office, then destroy by recycling. Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active, then destroy by recycling.

GRADUATE STUDENT AND TRANSIENTS PERSONNEL FILES

This series contains campus correspondence, NCR copies of Change in Status sent to Graduate School or Human Resource Management, withholding tax statements sent to Human Resource Management, I-9s, letters of reference received from off campus, resumes received from off campus, and Position Descriptions.

RETENTION: Graduate student personnel records: Retain in office 3 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling. Transient student personnel records: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

IBM 5520 USE GUIDELINES NOTEBOOK, 1985-1990 (OBSOLETE)

This series contains file name lists.

RETENTION: Retain in office while active, then destroy by

recycling.

KEY CARD FILE

This series contains cards with date, name, and key.

RETENTION: Retain in office while active, then destroy by

landfill.

LEAVE FILES

This series contains leave slips and leave cards.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

LEAVE TRACKING SYSTEM MONTHLY SUMMARY REPORT

This series contains computer-generated summary reports received from Human Resource Management.

RETENTION: Retain in office until superseded, then destroy by recycling.

LETTERS SENT

This series contains photocopies of letters sent to campus offices and off campus.

RETENTION: Retain 5 years in office, then destroy by shredding then recycling.

LSU CATALOGS AND DIRECTORIES

This series contains catalogs and directories received from

Public Relations.

RETENTION: Retain in office while active or until superseded,

then destroy by landfill.

LSU NEAR-PRINT INFORMATIONAL MATERIAL AND PROCEDURAL GUIDELINES

NOTEBOOKS

This series contains campus near-print informational material.

RETENTION: Retain in office while active or until superseded,

then destroy by landfill.

LSU POLICIES AND PROCEDURES NOTEBOOKS

This series contains policy statements received from Office of the Chancellor and procedural guidelines received from campus offices.

RETENTION: Retain in office until superseded₁then destroy by recycling.

MEETING MINUTES RECEIVED NOTEBOOKS, 1982-1985 (OBSOLETE)

This series contains meeting minutes received from Deans and

Directors, Faculty Senate, and Faculty Council.

RETENTION: Transfer to University Archives.

MINUTES OF LOUISIANA UNIVERSITIES MARINE CONSORTIUM EXECUTIVE

COUNCIL MEETINGS, 1984- 1987 (OBSOLETE)

This series contains meeting minutes received from off campus.

RETENTION: Retain in office while active, then destroy by

landfill.

NON-CENTER DEPARTMENTAL PERSONNEL FILES

This series contains campus and off-campus correspondence, newspaper clippings, news releases, letters of reference received from off campus, Per-17s sent to Student Aid and Scholarships, and NCR copies or photocopies of the following sent to Human Resource Management: performance evaluations, I-9s, LSU-ls, Perls, Per-2s, Per-3s, Per-17s, Per-40s, and Position Descriptions.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

PERSONNEL ACTIVITY REPORTS

This series contains photocopies of Personnel Activity Reports received from Accounting Services.

RETENTION: Retain in office until superseded, then destroy by recycling.

PORTS AND WATERWAYS INSTITUTE FILES

This series contains campus and off-campus correspondence, photocopies of meeting minutes received from campus offices, photocopies of newspaper clippings, policy statements received from off campus, and procedural guidelines received from off campus.

RETENTION: Retain 5 years in office, then transfer to University Archives.

SECRETARY WORKING FILES

This series contains campus and off-campus correspondence, telephone equipment inventories sent to Telecommunications, master forms, and photocopies of monthly vehicle reports sent to Property Control.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Master forms: Record (master) copy:

Retain permanently in office. Duplicates: Retain in office while active, then destroy by landfill.

STUDENT ASSISTANT FILES

This series contains campus correspondence, photocopies of 1-9 Employee Eligibility Verifications sent to Student Aid and Scholarships, photocopies of withholding tax statements sent to Student Aid and Scholarships, and carbon copies of Per-17 Turn-Around documents sent to Payroll.

RETENTION: Retain in office 3 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

SUPPLY CATALOGS AND NOTEBOOK

This series contains campus and off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

UNIVERSITY STORES CATALOG

This series contains computer-generated University Stores Catalog received from University Stores.

RETENTION: Retain in office until superseded, then destroy by recycling.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.

OFFICE OF SEA GRANT DEVELOPMENT

CCEER

ACCOUNTING FILES

This series contains photocopies of Equipment and Maintenance reports sent to Office of the Director, photocopies of invoices sent to Office of the Director, and NCR copies of Purchase Orders sent to Office of the Director.

RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by landfill.

ADMINISTRATIVE DATABASES

This series contains databases that support administrative or housekeeping functions by containing information derived from hard copy records that are 1) authorized for destruction in the LSU Retention and Disposal Schedule and 2) maintained in organized files.

RETENTION: Delete information in the database when no longer needed.

AQUANOTES QUARTERLY NEWSLETTER NOTEBOOKS

This series contains newsletters.

RETENTION: Retain in office while active, then transfer to

University Archives.

ART CLIPPINGS

This series contains art clippings.

RETENTION: Retain in office while active, then destroy by

landfill.

ARTWORK

This series contains artwork.

RETENTION: Retain in office while active, then transfer to

University Archives.

ASSOCIATE DIRECTOR CORRESPONDENCE

This series contains campus and off-campus correspondence.

RETENTION: Retain 5 years in office, then destroy by shredding

then landfill.

ASSOCIATE DIRECTOR INFORMATIONAL COPY OF MARINE AGENT WORK PLANS

This series contains work plans received from off campus.

RETENTION: Retain in office while active, then destroy by

landfill.

BOARD OF REGENTS FUNDING FILES

This series contains letters received from off campus.

RETENTION: Retain 5 years in office, then destroy by shredding

then landfill.

COAST AND SEA ADDRESS UPDATES LISTS

This series contains lists.

RETENTION: Retain in office while active or until superseded, then destroy by recycling.

COAST AND SEA POST OFFICE FILES

This series contains photocopies of post office mailing forms sent off campus, post office receipts received from off campus, and post office mailing statements received from off campus.

RETENTION: Retain 1 year in office, then destroy by landfill.

COASTAL TOURISM DEVELOPMENT PROJECT FILES

This series contains photocopies of progress reports received from off campus, campus and off-campus correspondence, off-campus near-print informational material, news clippings received from off campus, and file notes.

RETENTION: Retain in office 7 years after termination of contract, then destroy by shredding then landfill.

COMMUNICATIONS COORDINATOR WORKING FILES

This series contains campus and off-campus correspondence, off-campus near-print informational material, news clippings, photocopies of policy statements, procedural guidelines received from campus offices, photocopies of contracts sent to Office of Research and Economic Development, letters of reference received from off campus, resumes received from off campus, manuscripts received from writers, photocopies of research proposals received from researchers, photocopies of agreements sent to Office of Research and Economic Development, and file notes.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Applicants not hired records: Retain 1 year in office, then destroy by landfill. Proposals, agreements and contracts: [Record (master) copy: Retain in office 3 years after termination of contract, then destroy by shredding then landfill. Duplicates: Retain in office while active, then destroy by landfill.] All other records: All other contents: Retain in office while active or until superseded, then destroy by landfill.

COMMUNICATIONS OFFICE RESEARCH SLIDE NOTEBOOKS

This series contains slides.

RETENTION: Retain in office while active, then transfer to

University Archives.

COMMUNICATIONS OFFICE VIDEOTAPES

This series contains videotapes received from off campus.

RETENTION: Original videotapes: Retain permanently in office. All

others: Retain in office while active, then destroy by landfill.

CONFERENCE COORDINATION FILES

This series contains photocopies of campus and off-campus correspondence, campus near-print informational material, photocopies of news releases sent off campus, photocopies of contracts received from off campus, photocopies of invoices sent to Office of the Director, monthly ledger sheets received from Accounting Services, and photocopies of Travel Expense Vouchers sent to Office of the Director.

RETENTION: Retain 3 years in office, then destroy by recycling.

CONFERENCE PROCEEDINGS AND PROPOSALS

This series contains proceedings received from off campus and

proposals received from off campus.

RETENTION: Retain 3 years in office, then destroy by landfill.

CONTRACTS FILES

This series contains photocopies of annual reports sent to Office of the Director, campus and off-campus correspondence, budget summaries received from off campus, photocopies of proposals sent to Office of the Director, and photocopies of agreements received from Office of the Director and off campus.

RETENTION: Retain in office 3 years after termination of contract, then destroy by shredding then landfill.

COORDINATOR PROGRAM FILES

This series contains campus correspondence and photocopies of invoices sent of Office of the Dean.

RETENTION: Retain 5 years in office, then destroy by shredding then recycling.

CORPS OF ENGINEERS INFORMATION FILES

This series contains off-campus correspondence and off-campus

near-print informational material.

RETENTION: Retain 5 years in office, then transfer to University

Archives.

CORRESPONDENCE

This series contains campus and off-campus correspondence.

RETENTION: Retain 5 years in office, then destroy by shredding

then landfill.

DEAN PUBLIC HEARINGS FILES

This series contains public hearing statements received from off campus.

RETENTION: Retain in office while active, then destroy by landfill.

DIRECTOR OUTSIDE PROGRAMS INFORMATION FILES

This series contains annual reports received from off campus and off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

EMPLOYEE FILES, 1971-1986 (OBSOLETE)

This series contains NCR copies of Employment Processing Forms received from Human Resource Management, resumes received from off campus, and NCR copies of Per-3 Personnel Status Changes received from Human Resource Management.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

GENERAL INFORMATION FILES

This series contains campus and off-campus near-print informational material and news clippings.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

GENERAL CORRESPONDENCE, 1978-1985 (OBSOLETE)

This series contains campus and off-campus correspondence,

RETENTION: Destroy by shredding, then landfill.

GENERAL FILES

This series contains photocopies of reports sent to campus offices, campus correspondence, photocopies of equipment maintenance and repair reports sent to Graphic Services, photocopies of Travel Expense Vouchers sent to Office of the Director, photocopies of performance evaluations, resumes received from off campus, attendance and leave records, and NCR copies of the following sent to Office of the Director:

Employment Processing Forms, LSU-l Personnel Actions, Per-i Requests to Fill a Vacancy, Per-2 Personnel Appointments, Per-3 Personnel Status Changes, Per-25 Academic Contracts, and Per-40 Unclassified Contracts.

RETENTION: Personnel records: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. Correspondence: Retain 5 years in office, then destroy by landfill. All other contents:

Retain 3 years in office, then destroy by recycling.

GOVERNMENT AGENCY REPORTS

This series contains reports received from off campus.

RETENTION: Retain in office while active, then destroy by

landfill.

GRANTS AND CONTRACTS FILES

This series contains computer-generated monthly budget summaries

received from CCEER.

RETENTION: Retain 3 years in office, then destroy by recycling.

HARD COPIES OF GRAPHICS FILES

This series contains computer-generated graphics.

RETENTION: Retain in office while active, then destroy by

recycling.

INSTITUTIONAL PROPOSALS

This series contains proposals received from off campus.

RETENTION: Retain in office while active, then destroy by

landfill.

JOB FOLDERS

This series contains type specifications and paper stock specifications.

RETENTION: Retain in office 3 years after termination of contract, then destroy by shredding then landfill.

LAW CLERK STUDENT PAPERS

This series contains student papers.

RETENTION: Retain in office while active, then destroy by

recycling.

LEGAL RESEARCH FILES

This series contains photocopies of campus correspondence, news clippings, photocopies of Codes of Federal Regulations received from off campus, and photocopies of law review articles received from off campus.

RETENTION: Retain in office while active, then destroy by recycling.

LETTERS SENT

This series contains photocopies of campus and off-campus letters sent.

RETENTION: Retain 5 years in office, then destroy by shredding then recycling.

LIBRARY CARD FILE, 1971-1983 (OBSOLETE)

This series contains cards with title, author, and classification.

RETENTION: Retain in office while active, then destroy by landfill.

LOUISIANA COASTAL LAW NEWSLETTER

This series contains newsletters.

RETENTION: Retain in office while active, then transfer to

University Archives.

LOUISIANA LEGISLATION FILES

This series contains letters received from off campus and photocopies of bills received from off campus.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Bills: Retain in office while active or until superseded, then destroy by recycling.

LOUISIANA OFFSHORE OIL PORT FILES

This series contains annual reports sent off campus, campus and off-campus correspondence, photocopies of meeting minutes received from off campus, newspaper clippings, news releases received from off campus, policy statements received from off campus, and procedural guidelines received from off campus.

RETENTION: Retain 5 years in office, then transfer to University Archives.

LOUISIANA PARTNERSHIP FOR TECHNOLOGY AND INNOVATION FILES

This series contains campus correspondence, meeting minutes received from off campus, agendas received from off campus, and off-campus near-print informational material.

RETENTION: Retain 5 years in office, then transfer to University Archives.

LSU PUBLICATIONS

This series contains campus near-print informational material.

RETENTION: Retain in office until superseded, then destroy by

landfill.

LOUISIANA SEA GRANT INSTITUTION PROPOSALS

This series contains photocopies of proposals sent off campus.

RETENTION: Retain in office 3 years after termination of contract, then destroy by shredding then landfill.

LSU SEA GRANT NEW-PUBLICATION ABSTRACTS AND MASTER FORMS

This series contains abstracts and master forms.

RETENTION: Retain permanently in office.

LSU BUSINESS PROCEDURES HANDBOOK

This series contains procedural guidelines received from Business

Affairs.

RETENTION: Retain in office until superseded, then destroy by

recycling.

LSU SEA GRANT PUBLICATIONS FILE COPIES

This series contains Sea Grant publications.

RETENTION: Retain in office while active, then transfer to

University Archives.

LSU SEA GRANT SURVEYS, STUDIES AND REPORTS

This series contains surveys, proceedings, studies, and reports.

RETENTION: Retain in office while active, then transfer to

University Archives.

LUCOM COUNCIL REPRESENTATIVE FILES

This series contains drafts of reports, photocopies of final reports, campus and off-campus correspondence, photocopies of meeting minutes received from off campus, photocopies of agendas received from off campus, off-campus near-print informational material, photocopies of policy statements received from off campus, and photocopies of procedural guidelines received from off campus.

RETENTION: Retain 5 years in office, then destroy by shredding then landfill.

MARINE LITTER INFORMATION FILES

This series contains reports received from off campus and news clippings.

RETENTION: Retain in office while active, then destroy by landfill.

MASTER BROCHURES

This series contains master copies of brochures.

RETENTION: Retain in office while active, then transfer to

University Archives.

NASULGC LSU REPRESENTATIVE MARINE DIVISION FILES

This series contains off-campus correspondence received and off-campus near-print informational material.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other records Retain in office while active or until superseded, then destroy by landfill.

NATIONAL COASTAL RESEARCH AND DEVELOPMENT INSTITUTE FILES

This series contains annual reports received from off campus, campus and off-campus correspondence, meeting minutes received from off campus, off-campus near-print informational material, photocopies of policy statements received from off campus, and photocopies of procedural guidelines received from off campus.

RETENTION: Retain 5 years in office, then destroy by shredding then landfill.

NATIONAL SEA GRANT PROGRAM NEAR-PRINT INFORMATIONAL MATERIAL

This series contains off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

NEWS CLIPPINGS NOTEBOOKS

This series contains news clippings.

RETENTION: Retain in office while active, then destroy by

recycling.

NEWS RELEASES AND NEWSPAPER CLIPPINGS NOTEBOOKS

This series contains originals or photocopies of news releases

and news clippings.

RETENTION: Retain in office while active, then transfer to

University Archives.

NON-LSU SEA GRANT PROGRAMS FILES

This series contains annual reports received from off campus and progress reports received from off campus.

RETENTION: Retain in office while active, then destroy by landfill.

NON-SEA GRANT NOAA NEAR-PRINT PUBLICATIONS

This series contains off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

OFFICE SUPPLY CATALOG

This series contains computer-generated Office Supply Catalogs received from University Stores.

RETENTION: Retain in office until superseded, then destroy by recycling.

OUT-OF-PRINT PUBLICATION MASTERS

This series contains master copies of publications.

RETENTION: Retain in office while active, then transfer to

University Archives.

OUTSIDE LSU SEA GRANT SURVEYS, STUDIES, AND REPORTS

This series contains surveys received from off campus, studies received from off campus, and reports received from off campus.

RETENTION: Retain in office while active, then destroy by landfill.

OUTSIDE ORGANIZATIONS NEWSLETTERS

This series contains newsletters received from off campus.

RETENTION: Retain in office while active, then destroy by landfill.

PHOTOGRAPHS

This series contains photographs.

RETENTION: Retain in office while active, then transfer to

University Archives.

PROGRAM FILES

This series contains videotapes, curricula, unit plans, instructional strategies, and video guides.

RETENTION: Retain permanently in office.

PROPOSAL PEER REVIEW COMMENTS FILES

This series contains off-campus correspondence received and Peer

Review Forms received from off campus.

RETENTION: Retain 5 years in office, then destroy by shredding

then landfill.

PUBLICATIONS AND LEAFLETS NUMBER LIST

This series contains sheets with publication number, title,

author, and citation.

RETENTION: Retain in office while active, then transfer to

University Archives.

PUBLICATION ANNOUNCEMENT FLYERS

This series contains publication announcement flyers.

RETENTION: Retain 3 years in office, then transfer to University

Archives.

PUBLICATIONS ASSISTANT NEAR-PRINT INFORMATIONAL MATERIAL IN PROGRESS

This series contains near-print informational material generated here.

RETENTION: Retain in office while active, then destroy by landfill.

PUBLICATION MANUSCRIPTS

This series contains manuscripts received from off campus.

RETENTION: Retain in office while active, then destroy by

landfill.

RED SWAMP CRAWFISH FILES

This series contains working dummy manuscripts and original

manuscripts for illustrations received from Graphic Services.

RETENTION: Retain in office while active, then transfer to

University Archives.

RESEARCH ASSOCIATE REFERENCE FILES

This series contains off-campus correspondence, news clippings, grant announcements received from off campus, and requests for proposals received from off campus.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active, then destroy by landfill.

RESEARCH ASSOCIATE REPORT DRAFTS

This series contains drafts of reports.

RETENTION: Retain in office while active, then destroy by

recycling.

RESEARCH RESULTS FILES

This series contains yearly research progress reports and grant proposals.

RETENTION: Retain in office 3 years after termination of contract, then destroy by shredding then landfill.

RESEARCH ASSOCIATE WORKING FILES

This series contains campus and off-campus correspondence and procedural guidelines received from campus offices.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office until superseded, then destroy by recycling.

SEA GRANT COMMITTEE AND ORGANIZATIONS FILES

This series contains annual reports received from off campus, campus and off-campus correspondence, photocopies of meeting minutes received from off campus, off-campus near-print informational material, news clippings, news releases received from off campus, policy statements received from off campus, and procedural guidelines received from off campus.

RETENTION: Retain 5 years in office, then transfer to University Archives.

SEA GRANT CRAB PLANT SANITATION REPORT

This series contains reports sent off campus.

RETENTION: Retain in office while active, then transfer to

University Archives.

SEA GRANT DIRECTOR ADMINISTRATIVE FILES

This series contains campus and off-campus correspondence, photocopies of meeting minutes received from off campus, campus and off-campus near-print informational material, photocopies of news releases, policy statements received from off campus, and procedural guidelines received from off campus.

RETENTION: Retain 5 years in office, then transfer to University Archives

SEA GRANT FACT SHEETS FILES

This series contains campus near-print informational material and

news clippings.

RETENTION: Retain in office while active, then transfer to

University Archives.

SEA GRANT GREEN BOOK

This series contains procedural guidelines received from off campus.

RETENTION: Retain in office while active or until superseded, then destroy by recycling.

SEA GRANT INFORMATION FILES

This series contains campus and off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

SEA GRANT LEGAL PUBLICATIONS

This series contains publications.

RETENTION: Retain in office while active, then transfer to

University Archives.

SEA GRANT PROJECT FILES

This series contains annual reports and progress reports.

RETENTION: Retain in office 7 years after termination of

contract, then destroy by shredding then landfill.

SEA GRANT PROPOSALS

This series contains photocopies of proposals received from off campus.

RETENTION: Retain in office 3 years after termination of contract, then destroy by shredding then landfill.

SEA GRANT PUBLICATIONS FILES

This series contains campus near-print informational material.

RETENTION: Retain in office while active, then transfer to

University Archives.

SEA GRANT SITE VISITS FILES

This series contains campus and off-campus correspondence, notes for presentations, and site visit proceedings.

RETENTION: Retain 5 years in office, then destroy by shredding then landfill.

SEA GRANT-SUPPORTED RESEARCH PUBLICATIONS LIST

This series contains computer-generated reports.

RETENTION: Retain in office until superseded, then destroy by

landfill.

SEA GRANT THESIS AND DISSERTATION ABSTRACTS

This series contains abstracts sent off campus.

RETENTION: Retain permanently in office.

STUDENT TIMESHEETS

This series contains original or photocopies of student timesheets sent to Office of the Director.

RETENTION: Record (master) copy: Retain in office 3 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. Duplicates: Retain in office until summarized, then destroy by shredding then landfill.

UNEDITED VIDEO FILM

This series contains unedited video film.

RETENTION: Retain in office while active, then destroy by

landfill.

VENDOR CATALOGS

This series contains vendor catalogs received from off campus.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.