SUBSTANCE ABUSE PREVENTION, TRAINING, AND RESEARCH

ADMINISTRATIVE FILES

This series contains campus and off-campus correspondence,

photocopies of meeting minutes, procedural guidelines, Position

Descriptions, and resumes received from off campus.

RETENTION: Retain 5 years in office, then transfer to University

Archives

BUDGET AND ACCOUNTING FILES

This series contains computer-generated monthly ledger sheets received from Accounting Services, photocopies of Internal Transactions sent to Accounting Services, file notes, photocopies of Travel Expense Vouchers sent to Accounting Services, photocopies of invoices, photocopies of receipts, photocopies of requisitions sent to Purchasing, photocopies of Requests for Budget Adjustments sent to Budget and Planning, computer-generated Invoices Paid During the Period reports received from Accounting Services, NCR copies of Purchase Orders sent to Purchasing, photocopies of Receiving Reports sent to Purchasing, and requisitions sent to Purchasing.

RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by shredding then landfill.

GRANT PROPOSALS

This series contains photocopies of grant proposals sent off campus

RETENTION: Retain in office 3 years after year of compilation, then destroy by shredding then recycling.

STAFF AND FACULTY PERSONNEL FILES

This series contains NCR copies of the following sent to Human Resource Management: Per-3 Personnel Status Changes, Per-25 Contracts, and Per-40 Contracts.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.