OFFICE OF SPONSORED RESEARCH
(RESEARCH COORDINATION)
ADMINISTRATIVE
DATABASES
This
series contains databases that support administrative or housekeeping functions
by containing information derived from hard copy records that are 1) authorized
for destruction in the LSU Retention and Disposal Schedule and 2) maintained in
organized files.
RETENTION: Delete information in the database when no
longer needed.
AGENCY
INDEX NOTEBOOKS
This
series contains sheets with lists of proposals.
RETENTION: Retain in office while active, then destroy
by
recycling.
AGENCY
NEAR-PRINT INFORMATIONAL MATERIAL
This
series contains off-campus near-print informational material.
RETENTION: Retain in office while active or until
superseded, then destroy by landfill.
ANNUAL
RESEARCH REPORTS FILES
This
series contains photocopies of reports sent to campus
offices,
worksheets, and ~harts.
RETENTION: Retain permanently in office.
BOOKKEEPING
FILES
This
series includes but may not be limited to campus and off-campus correspondence,
photocopies of personnel forms sent to Human Resource Management, Position Descriptions,
photocopies of leave slips, and leave summary log sheets.
RETENTION: Personnel records: Retain in office 2 years after termination or until final
disposition of charge or civil action, then destroy by shredding then
recycling. All other contents:
Retain
5 years in office, then destroy by shredding then landfill.
BUDGET
FILES
This
series includes but may not be limited to student assistant pay summaries,
leave summaries, photocopies of Purchase Orders, photocopies of supply orders,
and computer-generated monthly ledger sheets received from Accounting Services.
RETENTION: Retain 3 years in office, then destroy by
landfill.
COORDINATOR
OF GRANTS AND CONTRACTS WORKING FILES
This
series includes but may not be limited to photocopies of statistical reports
and procedural guidelines.
RETENTION: Retain in office while active or until
superseded, then destroy by recycling.
FACULTY
RESEARCH INTEREST PUBLICATION
This series contains departmental publications.
RETENTION: Retain in office until superseded, then
destroy by landfill.
FEDERAL
AGENCIES BIDS, 1983-1983 (OBSOLETE)
This
series contains photocopies of applications sent off campus.
RETENTION: Destroy by recycling.
FILE
INDEX NOTEBOOK
This
series contains sheets listing files by number and name.
RETENTION: Retain in office while active, then destroy
by
recycling.
FUNDED
FILES
This
series includes but may not be limited to contracts, photocopies of proposals,
and Sponsored Project Approval Forms.
RETENTION: Retain in office 3 years after termination
of contract, then destroy by shredding and then by landfill.
GENERAL
OFFICE CORRESPONDENCE
This
series contains campus and off-campus correspondence.
RETENTION: Retain 5 years in office, then destroy by
shredding
then
landfill.
OFFICE
OF BUSINESS AFFAIRS FINANCIAL STATEMENTS
This
series contains statements received from Office of Business
Affairs.
RETENTION: Retain 2 years in office, then destroy by
recycling.
ONE-TIME
DEPARTMENTAL STRENGTHS AND WEAKNESSES FILE, 1983-1983
(OBSOLETE)
This
series contains statistical worksheets and photocopies of
report
sent to Board of Regents and off campus.
RETENTION: Transfer to University Archives.
PROPOSAL
ACTIVITY CARD FILE
This
series contains cards with research proposals received from campus offices.
RETENTION: Retain in office while active, then destroy
by landfill.
PROPOSALS
LOG
This
series contains log sheets with date, name of principle
investigator,
agency, and where sent.
RETENTION: Retain 3 years in office, then destroy by
recycling.
REPORTS
TO THE LOUISIANA DIVISION OF ADMINISTRATION
This
series contains approved monthly reports.
RETENTION: Retain 3 years in office, then destroy by
recycling.
RESEARCH
MANAGEMENT SYSTEMS FROM OUTSIDE UNIVERSITIES FILES
This
series contains off-campus near-print informational material.
RETENTION: Retain in office while active or until superceded, then destroy by landfill.
RESOURCE
FILES
This
series contains campus near-print informational material and photocopies of
campus correspondence.
RETENTION: Retain in office while active or until
superseded, then destroy by landfill.
RESOURCE
NOTEBOOKS
This
series includes but may not be limited to photocopies of Presidential Memoranda
received from Office of the President, policy statements received from Office
of the Chancellor, and campus and off-campus near-print informational material.
RETENTION: Retain in office while active or until
superseded, then destroy by landfill.
SUMMARY
ACTIVITIES FILES
This
series contains photocopies of annual reports sent to Office
of
the Chancellor, worksheets, and charts.
RETENTION: Retain 3 years in office, then transfer to
University
Archives.
WORD
PROCESSING FILES
This
series contains documents such as letters, messages, campus correspondence,
reports, handbooks, and manuals recorded on electronic media such as hard disks
or floppy diskettes a) when they are used to produce hard copy that is
maintained in organized files or b) when they are maintained only in electronic
form and they duplicate the information in and take the place of records that
would otherwise be maintained in hard copy, provided that the hard copy has
been authorized for destruction by that LSU Retention and Disposal Schedule.
RETENTION: a)
When they are used to produce hard copy that is maintained in organized
files: Delete when no longer needed to
create a hard copy. b) When they are
maintained only in electronic form and they duplicate the information in and
take the place of records that would otherwise be maintained in hard copy,
provided that the hard copy has been authorized for destruction by the LSU
Retention and Disposal Schedule: Delete
after the expiration of the retention period authorized for the hard copy by
the LSU Retention and Disposal Schedule.