OFFICE OF VICE-CHANCELLOR FOR RESEARCH AND ECONOMIC DEVELOPMENT

 

ADVISORY COMMITTEE FILES

This series includes but may not be limited to campus

correspondence, meeting minutes, and agendas.

RETENTION:  Retain in office 5 years, then transfer to University

Archives.

 

APPROVALS FILES

This series contains photocopies of Travel Expense Vouchers sent to Accounting Services, photocopies of inventories, and campus correspondence.

RETENTION:  Correspondence:  Retain 5 years in office, then destroy by shredding then recycling.  All other contents:  Retain 3 years in office, then destroy by shredding then landfill.

 

ASSISTANT TO THE VICE-CHANCELLOR READY-REFERENCE FILES

This series contains master forms, campus correspondence, photocopies of statistical reports received from campus offices, photocopies of press releases received from Public Relations, and photocopies of off-campus near-print informational material.

RETENTION:  Master forms:  Record (master) copy:  Retain permanently in office.  Duplicates:  Retain in office while active, then destroy by landfill.  Campus correspondence:  Retain 5 years in office, then destroy by shredding then recycling.  All other contents:  Retain in office while active or until superseded, then destroy by landfill.

 

ASSOCIATE VICE-CHANCELLOR ADMINISTRATIVE FILES, 1987-1988 (OBSOLETE)

This series includes but may not be limited to campus and off-campus correspondence, studies generated here and received from campus offices, meeting minutes received from Board of Regents, and meeting notes.

RETENTION:  Retain 5 years in office, then transfer to University Archives.

 

ASSOCIATE VICE-CHANCELLOR FOR RESEARCH SUBJECT FILES

This series includes but may not be limited to campus and off-campus correspondence, annotated photocopies of formal meeting minutes received from campus offices, and file notes.

RETENTION:  Retain in office 5 years, then transfer to University Archives.

 

BATON ROUGE CAMPUS INTERNAL REPORTS FILES

This series contains campus correspondence and campus near-print

informational material.

RETENTION:  Retain in office 5 years, then transfer to University

Archives.

 

BIOLOGICAL SCIENCES STUDY READY REFERENCE NOTEBOOK, 1989-1990

(OBSOLETE)

This series contains photocopies of reports received from Board

of Regents, photocopies of meeting agendas received from Board of

Regents, photocopies of report rebuttals sent to Board of

Regents1 and meeting notes.

RETENTION:  Retain permanently in office.

 

BIOTECHNOLOGY PROJECT REPORT, 1984-1985 (OBSOLETE)

This series contains one-time project report sent off campus.

RETENTION:  Transfer to University Archives.

 

BOOKKEEPER ACCOUNTS FILES

This series contains monthly financial statements received from Accounting Services, NCR copies of Travel Expense Vouchers sent to Accounting Services, and photocopies of receipts sent to Accounting Services.

RETENTION:  Retain 3 years in office, then destroy by shredding then landfill.

 

BUDGET COMMITTEE FILES

This series contains budget requests sent to Budget and Planning, campus correspondence, file notes, reports, meeting minutes, and computer-generated Operating Budgets for Fiscal Years received from Budget and Planning.

RETENTION:  Retain 5 years in office, then destroy by shredding then recycling.

 

BUDGET INFORMATION FILES

This series contains computer-generated Operating Budget for

Fiscal Years received from Budget and Planning and photocopies of

goal statements received from Office of the Executive Vice-Chancellor.

RETENTION:  Retain 3 years in office, then destroy by recycling.

 

BUDGET PREPARATION FILES

This series includes but may not be limited to campus correspondence, computer-generated Operating Budgets for Fiscal Years received from Budget and Planning, monthly financial statements received from Accounting Services, and worksheets.

RETENTION:  Campus correspondence:  Retain 5 years in office, then destroy by shredding then recycling.  All other contents:

Retain 3 years in office, then destroy by recycling.

 

CAND FILES

This series includes but may not be limited to file notes, meeting minutes received from campus offices, meeting agendas received from campus offices, photocopies of legal opinions received from off campus, photocopies of press releases received from Public Relations, photographs received from Public Relations, photocopies of annual budget estimates, photocopies of building specifications, and maps.

RETENTION:  Retain in office 3 years, then transfer to University Archives.

 

CAND PROJECT POTENTIAL SITE DRAWINGS, 1988-1989 (OBSOLETE)

This series contains architectural drawings.

RETENTION:  Transfer to University Archives.

 

CENTER FOR ENERGY STUDIES ESTABLISHMENT FILES, 1981-1983 (OBSOLETE)

This series contains applications received from off campus, campus and off-campus correspondence, photocopies of news releases received from Public Relations, and meeting minutes.

RETENTION:  Transfer to University Archives.

 

CENTER FOR LATIN AMERICAN STUDIES ADMINISTRATIVE FILES, 1963-1986 (OBSOLETE)

This series includes but may not be limited to campus and off­campus correspondence, budget files, student assistants files, theses guidelines received from Graduate School, monthly financial statements received from Budget and Planning, and campus and off-campus near-print informational material.

RETENTION:  Transfer to University Archives.

 

COLLEGES AND ACADEMIC AFFAIRS CAMPUS CORRESPONDENCE

This series contains campus correspondence.

RETENTION:  Retain 5 years in office, then transfer to University

Archives.

 

CONGRESSIONAL CORRESPONDENCE

This series contains off-campus correspondence.

RETENTION:  Retain in office 5 years, then transfer to University

Archives.

 

CORRESPONDENCE FILES

This series contains campus and off-campus correspondence and

photocopies of reports received from campus offices.

RETENTION:  Retain in office 5 years, then transfer to University

Archives.

 

CORRESPONDENCE WITH OTHER CAMPUSES

This series contains off-campus correspondence.

RETENTION:  Retain in office 5 years, then transfer to University

Archives.

 

COUNCIL ON RESEARCH BIOMEDICAL RESEARCH SUPPORT GRANT FILES,

1982-1986            (OBSOLETE)

This series contains monthly financial statements received from

Accounting Services, photocopies of invoices sent to Accounting

Services, photocopies of order slips sent to Accounting Services,

grant requests received from campus offices, and meeting minutes.

RETENTION:  Retain 2 years in office, then 5 years in Records

Center, then destroy by shredding then landfill.

 

COUNCIL ON RESEARCH DISTINGUISHED RESEARCH MASTER AWARDS FILES, 1983-1987 (OBSOLETE)

This series contains meeting minutes, off-campus correspondence, vitae, news publications received from Public Relations, and news clippings.

RETENTION:  Transfer to University Archives.

 

COUNCIL ON RESEARCH FILES

This series contains campus and off-campus correspondence,

agendas, meeting minutes, and file notes.

RETENTION:  Retain in office 5 years, then transfer to University

Archives.

 

COUNCIL ON RESEARCH SUMMER FACULTY STIPENDS APPLICATIONS, 1988-1988 (OBSOLETE)

This series includes but may not be limited to applications and

evaluations.

RETENTION:  Destroy by shredding, then landfill.

 

ELECTRONIC SPREADSHEETS

This series contains spreadsheets that are recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form. RETENTION:  a) When used to produce hard copy that is maintained in organized files:  Delete when no longer needed to update or produce hard copy.  b) When maintained only in electronic form:

Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.  If the electronic version replaces hard copy records with differing retention periods, and agency software does not readily permit selective deletion, delete after the longest retention period has expired.

 

EXTERNAL REPORTS

This series contains reports received from off campus.

RETENTION:  Retain in office while active, then destroy by

landfill.

 

GENERAL RESEARCH AND PUBLIC SERVICE JUSTIFICATIONS, 1986-1987

(OBSOLETE)

This series contains one-time report sent off campus.

RETENTION:  Retain permanently in office.

 

LOUISIANA STIMULUS FOR EXCELLENCE IN RESEARCH FILES

This series contains campus and off-campus correspondence, research proposals received from faculty, guidelines received from off campus, and photocopies of review results received from off campus.

RETENTION:  Retain in office 3 years after termination of contract, then destroy by shredding then landfill.

 

LSU BUDGET PREPARATION REPORT, 1985-1986 (OBSOLETE)

This series contains photocopies of one-time report received from

Budget and Planning.

RETENTION:  Destroy by landfill.

 

LSU SYSTEM, BOARDS, COUNCIL, AND FACULTY FILES

This series includes but may not be limited to campus and off-campus correspondence, meeting minutes, agendas, and grant stipend reports received from faculty.

RETENTION:  Retain in office 5 years, then transfer to University Archives.

 

MUSEUM COMPLEX CREATION FILES, 1982-1985 (OBSOLETE)

This series contains campus and off-campus correspondence.

RETENTION:  Transfer to University Archives.

 

OFFICE OF ADVANCED STUDIES AND RESEARCH BIOMEDICAL GRANT FILES,

1980-1982            (OBSOLETE)

This series contains monthly financial statements received from

Accounting Services, photocopies of invoices sent to Accounting

Services, photocopies of order slips sent to Accounting Services,

grant requests received from campus offices, and meeting minutes.

RETENTION:  Destroy by shredding, then landfill.

 

OFFICE OF ADVANCED STUDIES AND RESEARCH ON SCHOOL OF LIBRARY SCIENCE FILES, 1971-1981 (OBSOLETE)

This series contains campus and off-campus correspondence, civil suit received from School of Library Science, and reports received from School of Library Science.

RETENTION:  Transfer to University Archives.

 

OFFICE OF RESEARCH ACTIVITIES AND RESPONSIBILITIES NOTEBOOK

This series contains photocopies of curricula vitae sent to Office of the Chancellor.

RETENTION:  Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

 

OFFICE OF RESEARCH READY-REFERENCE FILES

This series includes but may not be limited to campus and off-campus near-print informational material, policy statements received from Office of the Chancellor, and procedural guidelines received from Business Affairs.

RETENTION:  Retain in office while active or until superseded, then destroy by landfill.

 

OFFICE OF RESEARCH SUBJECT FILES

This series contains campus and off-campus correspondence, photocopies of meeting minutes received from campus offices, photocopies of reports received from campus offices, press releases, and file notes.

RETENTION:  Retain in office 5 years, then transfer to University Archives.

 

OFFICE OF RESEARCH SUPPORT REORGANIZATION FILES, 1985 (OBSOLETE)

This series contains applications, file notes, and NCR copies of personnel appointments sent to Human Resource Management.

RETENTION:  Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

 

OPERATING BUDGET FOR FISCAL YEAR

This series contains computer-generated Operating Budgets for

Fiscal Years received from Budget and Planning.

RETENTION:  Retain 3 years in office, then destroy by recycling.

 

PERSONNEL FILES

This series includes but may not be limited to campus correspondence, NCR copies of Per-3s received from Human Resource Management, photocopies of staff evaluations sent to Human Resource Management, and photocopies of federal labor certification forms sent off campus.

RETENTION:  Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

 

QUALITY THRUST PROJECT REPORT, 1985-1986 (OBSOLETE)

This series contains one-time project report sent off campus.

RETENTION:  Transfer to University Archives.

 

REPORTING OFFICE CORRESPONDENCE FILES

This series contains campus and off-campus correspondence, annual

reports received from campus offices, and file notes.

RETENTION:  Retain in office 5 years, then transfer to University

Archives.

 

RESEARCH AND ECONOMIC DEVELOPMENT NEAR-PRINT INFORMATIONAL

MATERIAL

This series contains campus near-print informational material.

RETENTION:  Retain permanently in office.

 

RESEARCH PARKS SUBJECT FILES

This series contains meeting minutes received from off campus, off-campus correspondence, and reports received from off campus.

RETENTION:  Correspondence:  Retain 5 years in office, then destroy by shredding then landfill.  All other contents:  Retain in office while active, then destroy by landfill.

 

SOUTHERN UNIVERSITY RESEARCH ASSOCIATION FILES

This series contains correspondence, photocopies of annual reports received from off campus and off-campus near-print informational material

RETENTION:  Retain 5 years in office, then destroy by shredding then landfill.

 

TELEPHONE MESSAGE BOOKS

This series contains NCR sheets with dated telephone messages.

RETENTION:  Retain 1 year in office, then destroy by landfill.

 

VEHICLE USE LOG

This series contains campus correspondence and log sheets with date, mileage, etc.

RETENTION:  Retain 5 years in office, then destroy by shredding then recycling.

 

VICE-CHANCELLOR FOR RESEARCH AND ECONOMIC DEVELOPMENT SUBJECT FILES

This series contains meeting minutes received from campus offices, meeting agendas received from campus offices, reports received from campus offices, and campus correspondence.

RETENTION:  Retain in office 5 years, then transfer to University Archives.

 

VIDEOCASSETTE

This series contains videocassette received from Public

Relations.

RETENTION:  Retain permanently in office.

 

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION:  a)  When they are used to produce hard copy that is maintained in organized files:  Delete when no longer needed to create a hard copy.  b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule:  Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.