OFFICE OF VICE-CHANCELLOR FOR RESEARCH AND ECONOMIC
DEVELOPMENT
ADVISORY COMMITTEE FILES
This series includes but may not be limited to
campus
correspondence, meeting minutes, and agendas.
RETENTION:
Retain in office 5 years, then transfer to University
Archives.
APPROVALS FILES
This series contains photocopies of Travel Expense
Vouchers sent to Accounting Services, photocopies of inventories, and campus
correspondence.
RETENTION:
Correspondence: Retain 5 years
in office, then destroy by shredding then recycling. All other contents:
Retain 3 years in office, then destroy by shredding then landfill.
ASSISTANT TO THE VICE-CHANCELLOR READY-REFERENCE
FILES
This series contains master forms, campus
correspondence, photocopies of statistical reports received from campus
offices, photocopies of press releases received from Public Relations, and
photocopies of off-campus near-print informational material.
RETENTION:
Master forms: Record (master)
copy: Retain permanently in
office. Duplicates: Retain in office while active, then destroy
by landfill. Campus
correspondence: Retain 5 years in
office, then destroy by shredding then recycling. All other contents:
Retain in office while active or until superseded, then destroy by
landfill.
ASSOCIATE VICE-CHANCELLOR ADMINISTRATIVE FILES,
1987-1988 (OBSOLETE)
This series includes but may not be limited to
campus and off-campus correspondence, studies generated here and received from
campus offices, meeting minutes received from Board of Regents, and meeting
notes.
RETENTION:
Retain 5 years in office, then transfer to University Archives.
ASSOCIATE VICE-CHANCELLOR FOR RESEARCH SUBJECT FILES
This series includes but may not be limited to
campus and off-campus correspondence, annotated photocopies of formal meeting
minutes received from campus offices, and file notes.
RETENTION:
Retain in office 5 years, then transfer to University Archives.
BATON ROUGE CAMPUS INTERNAL REPORTS FILES
This series contains campus correspondence and
campus near-print
informational material.
RETENTION:
Retain in office 5 years, then transfer to University
Archives.
BIOLOGICAL SCIENCES STUDY READY REFERENCE NOTEBOOK,
1989-1990
(OBSOLETE)
This series contains photocopies of reports received
from Board
of Regents, photocopies of meeting agendas received
from Board of
Regents, photocopies of report rebuttals sent to
Board of
Regents1 and meeting notes.
RETENTION:
Retain permanently in office.
BIOTECHNOLOGY PROJECT REPORT, 1984-1985 (OBSOLETE)
This series contains one-time project report sent
off campus.
RETENTION:
Transfer to University Archives.
BOOKKEEPER ACCOUNTS FILES
This series contains monthly financial statements
received from Accounting Services, NCR copies of Travel Expense Vouchers sent
to Accounting Services, and photocopies of receipts sent to Accounting
Services.
RETENTION:
Retain 3 years in office, then destroy by shredding then landfill.
BUDGET COMMITTEE FILES
This series contains budget requests sent to Budget
and Planning, campus correspondence, file notes, reports, meeting minutes, and
computer-generated Operating Budgets for Fiscal Years received from Budget and
Planning.
RETENTION:
Retain 5 years in office, then destroy by shredding then recycling.
BUDGET INFORMATION FILES
This series contains computer-generated Operating
Budget for
Fiscal Years received from Budget and Planning and
photocopies of
goal statements received from Office of the
Executive Vice-Chancellor.
RETENTION:
Retain 3 years in office, then destroy by recycling.
BUDGET PREPARATION FILES
This series includes but may not be limited to
campus correspondence, computer-generated Operating Budgets for Fiscal Years
received from Budget and Planning, monthly financial statements received from
Accounting Services, and worksheets.
RETENTION:
Campus correspondence: Retain 5
years in office, then destroy by shredding then recycling. All other contents:
Retain 3 years in office, then destroy by recycling.
CAND FILES
This series includes but may not be limited to file
notes, meeting minutes received from campus offices, meeting agendas received
from campus offices, photocopies of legal opinions received from off campus,
photocopies of press releases received from Public Relations, photographs
received from Public Relations, photocopies of annual budget estimates,
photocopies of building specifications, and maps.
RETENTION:
Retain in office 3 years, then transfer to University Archives.
CAND PROJECT POTENTIAL SITE DRAWINGS, 1988-1989
(OBSOLETE)
This series contains architectural drawings.
RETENTION:
Transfer to University Archives.
CENTER FOR ENERGY STUDIES ESTABLISHMENT FILES,
1981-1983 (OBSOLETE)
This series contains applications received from off
campus, campus and off-campus correspondence, photocopies of news releases
received from Public Relations, and meeting minutes.
RETENTION:
Transfer to University Archives.
CENTER FOR LATIN AMERICAN STUDIES ADMINISTRATIVE
FILES, 1963-1986 (OBSOLETE)
This series includes but may not be limited to
campus and offcampus correspondence, budget files, student assistants files,
theses guidelines received from Graduate School, monthly financial statements
received from Budget and Planning, and campus and off-campus near-print
informational material.
RETENTION:
Transfer to University Archives.
COLLEGES AND ACADEMIC AFFAIRS CAMPUS CORRESPONDENCE
This series contains campus correspondence.
RETENTION:
Retain 5 years in office, then transfer to University
Archives.
CONGRESSIONAL CORRESPONDENCE
This series contains off-campus correspondence.
RETENTION:
Retain in office 5 years, then transfer to University
Archives.
CORRESPONDENCE FILES
This series contains campus and off-campus
correspondence and
photocopies of reports received from campus offices.
RETENTION:
Retain in office 5 years, then transfer to University
Archives.
CORRESPONDENCE WITH OTHER CAMPUSES
This series contains off-campus correspondence.
RETENTION:
Retain in office 5 years, then transfer to University
Archives.
COUNCIL ON RESEARCH BIOMEDICAL RESEARCH SUPPORT
GRANT FILES,
1982-1986 (OBSOLETE)
This series contains monthly financial statements
received from
Accounting Services, photocopies of invoices sent to
Accounting
Services, photocopies of order slips sent to
Accounting Services,
grant requests received from campus offices, and
meeting minutes.
RETENTION:
Retain 2 years in office, then 5 years in Records
Center, then destroy by shredding then landfill.
COUNCIL ON RESEARCH DISTINGUISHED RESEARCH MASTER
AWARDS FILES, 1983-1987 (OBSOLETE)
This
series contains meeting minutes, off-campus correspondence, vitae, news
publications received from Public Relations, and news clippings.
RETENTION:
Transfer to University Archives.
COUNCIL ON RESEARCH FILES
This series contains campus and off-campus
correspondence,
agendas, meeting minutes, and file notes.
RETENTION:
Retain in office 5 years, then transfer to University
Archives.
COUNCIL ON RESEARCH SUMMER FACULTY STIPENDS
APPLICATIONS, 1988-1988 (OBSOLETE)
This series includes but may not be limited to
applications and
evaluations.
RETENTION: Destroy
by shredding, then landfill.
ELECTRONIC SPREADSHEETS
This series contains spreadsheets that are recorded
on electronic media such as hard disks or floppy diskettes a) when they are
used to produce hard copy that is maintained in organized files or b) when they
are maintained only in electronic form. RETENTION: a) When used to produce hard copy that is maintained in organized
files: Delete when no longer needed to
update or produce hard copy. b) When
maintained only in electronic form:
Delete after the expiration of the retention period
authorized for the hard copy by the LSU Retention and Disposal Schedule. If the electronic version replaces hard copy
records with differing retention periods, and agency software does not readily
permit selective deletion, delete after the longest retention period has
expired.
EXTERNAL REPORTS
This series contains reports received from off
campus.
RETENTION:
Retain in office while active, then destroy by
landfill.
GENERAL RESEARCH AND PUBLIC SERVICE JUSTIFICATIONS,
1986-1987
(OBSOLETE)
This series contains one-time report sent off
campus.
RETENTION:
Retain permanently in office.
LOUISIANA STIMULUS FOR EXCELLENCE IN RESEARCH FILES
This series contains campus and off-campus
correspondence, research proposals received from faculty, guidelines received
from off campus, and photocopies of review results received from off campus.
RETENTION:
Retain in office 3 years after termination of contract, then destroy by
shredding then landfill.
LSU BUDGET PREPARATION REPORT, 1985-1986 (OBSOLETE)
This series contains photocopies of one-time report
received from
Budget and Planning.
RETENTION:
Destroy by landfill.
LSU SYSTEM, BOARDS, COUNCIL, AND FACULTY FILES
This series includes but may not be limited to
campus and off-campus correspondence, meeting minutes, agendas, and grant
stipend reports received from faculty.
RETENTION:
Retain in office 5 years, then transfer to University Archives.
MUSEUM COMPLEX CREATION FILES, 1982-1985 (OBSOLETE)
This series contains campus and off-campus
correspondence.
RETENTION:
Transfer to University Archives.
OFFICE OF ADVANCED STUDIES AND RESEARCH BIOMEDICAL
GRANT FILES,
1980-1982 (OBSOLETE)
This series contains monthly financial statements
received from
Accounting Services, photocopies of invoices sent to
Accounting
Services, photocopies of order slips sent to
Accounting Services,
grant requests received from campus offices, and
meeting minutes.
RETENTION:
Destroy by shredding, then landfill.
OFFICE OF ADVANCED STUDIES AND RESEARCH ON SCHOOL OF
LIBRARY SCIENCE FILES, 1971-1981 (OBSOLETE)
This series contains campus and off-campus
correspondence, civil suit received from School of Library Science, and reports
received from School of Library Science.
RETENTION:
Transfer to University Archives.
OFFICE OF RESEARCH ACTIVITIES AND RESPONSIBILITIES
NOTEBOOK
This series contains photocopies of curricula vitae
sent to Office of the Chancellor.
RETENTION:
Retain in office 2 years after termination or until final disposition of
charge or civil action, then destroy by shredding then landfill.
OFFICE OF RESEARCH READY-REFERENCE FILES
This series includes but may not be limited to
campus and off-campus near-print informational material, policy statements
received from Office of the Chancellor, and procedural guidelines received from
Business Affairs.
RETENTION:
Retain in office while active or until superseded, then destroy by
landfill.
OFFICE OF RESEARCH SUBJECT FILES
This series contains campus and off-campus
correspondence, photocopies of meeting minutes received from campus offices,
photocopies of reports received from campus offices, press releases, and file
notes.
RETENTION:
Retain in office 5 years, then transfer to University Archives.
OFFICE OF RESEARCH SUPPORT REORGANIZATION FILES, 1985
(OBSOLETE)
This series contains applications, file notes, and
NCR copies of personnel appointments sent to Human Resource Management.
RETENTION:
Retain in office 2 years after termination or until final disposition of
charge or civil action, then destroy by shredding then landfill.
OPERATING BUDGET FOR FISCAL YEAR
This series contains computer-generated Operating
Budgets for
Fiscal Years received from Budget and Planning.
RETENTION:
Retain 3 years in office, then destroy by recycling.
PERSONNEL FILES
This series includes but may not be limited to
campus correspondence, NCR copies of Per-3s received from Human Resource
Management, photocopies of staff evaluations sent to Human Resource Management,
and photocopies of federal labor certification forms sent off campus.
RETENTION:
Retain in office 2 years after termination or until final disposition of
charge or civil action, then destroy by shredding then landfill.
QUALITY THRUST PROJECT REPORT, 1985-1986 (OBSOLETE)
This series contains one-time project report sent
off campus.
RETENTION:
Transfer to University Archives.
REPORTING OFFICE CORRESPONDENCE FILES
This series contains campus and off-campus
correspondence, annual
reports received from campus offices, and file
notes.
RETENTION:
Retain in office 5 years, then transfer to University
Archives.
RESEARCH AND ECONOMIC DEVELOPMENT NEAR-PRINT
INFORMATIONAL
MATERIAL
This series contains campus near-print informational
material.
RETENTION:
Retain permanently in office.
RESEARCH PARKS SUBJECT FILES
This series contains meeting minutes received from
off campus, off-campus correspondence, and reports received from off campus.
RETENTION:
Correspondence: Retain 5 years
in office, then destroy by shredding then landfill. All other contents:
Retain in office while active, then destroy by landfill.
SOUTHERN UNIVERSITY RESEARCH ASSOCIATION FILES
This series contains correspondence, photocopies of
annual reports received from off campus and off-campus near-print informational
material
RETENTION:
Retain 5 years in office, then destroy by shredding then landfill.
TELEPHONE MESSAGE BOOKS
This series contains NCR sheets with dated telephone
messages.
RETENTION:
Retain 1 year in office, then destroy by landfill.
VEHICLE USE LOG
This series contains campus correspondence and log
sheets with date, mileage, etc.
RETENTION: Retain 5 years in office, then destroy by
shredding then recycling.
VICE-CHANCELLOR FOR RESEARCH AND ECONOMIC
DEVELOPMENT SUBJECT FILES
This series contains meeting minutes received from campus
offices, meeting agendas received from campus offices, reports received from
campus offices, and campus correspondence.
RETENTION:
Retain in office 5 years, then transfer to University Archives.
VIDEOCASSETTE
This series contains videocassette received from
Public
Relations.
RETENTION:
Retain permanently in office.
WORD PROCESSING FILES
This series contains documents such as letters,
messages, campus correspondence, reports, handbooks, and manuals recorded on
electronic media such as hard disks or floppy diskettes a) when they are used
to produce hard copy that is maintained in organized files or b) when they are
maintained only in electronic form and they duplicate the information in and
take the place of records that would otherwise be maintained in hard copy,
provided that the hard copy has been authorized for destruction by that LSU
Retention and Disposal Schedule.
RETENTION:
a) When they are used to produce
hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in
electronic form and they duplicate the information in and take the place of
records that would otherwise be maintained in hard copy, provided that the hard
copy has been authorized for destruction by the LSU Retention and Disposal
Schedule: Delete after the expiration
of the retention period authorized for the hard copy by the LSU Retention and
Disposal Schedule.