OFFICE INTELLECTUAL PROPERTY
ADMINISTRATIVE
DATABASES
This
series contains databases that support administrative or housekeeping functions
by containing information derived from hard copy records that are 1) authorized
for destruction in the LSU Retention and Disposal Schedule and 2) maintained in
organized files.
RETENTION: Delete information in the database when no
longer needed.
AUTHORIZED
RECIPIENTS ENVELOPE FILES
This
series includes but may not be limited to releases of rights to inventions,
letters of intent for establishment of unit, and Recorded Assignments.
RETENTION: Record (master) copy: Retain permanently in office.
Duplicates: Retain in office while active, then destroy
by shredding then landfill.
DIRECTOR
ADMINISTRATIVE FILES
This
series contains campus and off-campus correspondence and
billings.
RETENTION: Retain 5 years in office, then transfer to
University
Archives.
DISCLOSURE
FILES
This
series contains campus and off-campus correspondence, file
lists,
and disclosure statements.
RETENTION: Retain permanently in office.
GENERAL
FILES
This
series contains campus and off-campus correspondence and file lists.
RETENTION: Retain 5 years in office, then destroy by
shredding then landfill.
INVOICES
This
series contains NCR copies of invoices sent to Accounting
Services.
RETENTION: Retain 2 years in office, then 5 years in
Records
Center,
then destroy by landfill.
LICENSE
AGREEMENTS FILES
This
series contains off-campus correspondence, license agreements, and secrecy
agreements.
RETENTION: Retain in office 20 years after termination
of contract, then destroy by shredding then landfill.
LICENSING
FILES
This series contains off-campus correspondence and photocopies of licenses received from off campus.
RETENTION: Retain in office 20 years after termination
of contract, then destroy by shredding then landfill.
NEAR-PRINT
INFORMATIONAL MATERIAL
This
series contains campus and off-campus near-print informational material.
RETENTION: Retain in office while active or until
superseded, then destroy by landfill.
OFFICE
OF TECHNOLOGY TRANSFER CLIENT CORRESPONDENCE
This
series contains campus and off-campus correspondence.
RETENTION: Retain in office while active, then destroy
by
shredding
then landfill.
POLICY
STATEMENTS AND PROCEDURAL GUIDELINES
This
series contains photocopies of policy statements received from Office of the
Chancellor and photocopies of procedural guidelines received from campus
offices.
RETENTION: Retain in office until superseded, then
destroy by recycling.
WORD
PROCESSING FILES
This
series contains documents such as letters, messages, campus correspondence,
reports, handbooks, and manuals recorded on electronic media such as hard disks
or floppy diskettes a) when they are used to produce hard copy that is
maintained in organized files or b) when they are maintained only in electronic
form and they duplicate the information in and take the place of records that
would otherwise be maintained in hard copy, provided that the hard copy has
been authorized for destruction by that LSU Retention and Disposal Schedule.
RETENTION: a)
When they are used to produce hard copy that is maintained in organized
files: Delete when no longer needed to
create a hard copy. b) When they are
maintained only in electronic form and they duplicate the information in and take
the place of records that would otherwise be maintained in hard copy, provided
that the hard copy has been authorized for destruction by the LSU Retention and
Disposal Schedule: Delete after the
expiration of the retention period authorized for the hard copy by the LSU
Retention and Disposal Schedule.