BASIN RESEARCH INSTITUTE

CCEER

APPLICANT FILES

This series contains the following received from off campus:

letters of reference, applications, and resumes.

RETENTION: Retain 1 year in office, then destroy by shredding then landfill.

DIRECTOR ADMINISTRATIVE FILES

This series contains campus and off-campus correspondence, campus near-print informational material, procedural guidelines received from campus offices, photocopies of invoices, photocopies of expenditure reports, photocopies of floor plans received from Facility Services, photocopies of Five-Year Budget Plans, and organizational charts.

RETENTION: Retain 5 years in office, then transfer to University Archives.

DIRECTOR GENERAL FILES, 1985-1988 (OBSOLETE)

This series contains campus and off-campus correspondence and

procedural guidelines.

RETENTION: Retain 5 years in office, then transfer to University

Archives.

DIRECTOR WORKING FILES

This series contains campus and off-campus correspondence, file

notes, and file lists.

RETENTION: Retain 5 years in office, then transfer to University

Archives.

ELECTRONIC SPREADSHEETS

This series contains spreadsheets that are recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form. RETENTION: a) When used to produce hard copy that is maintained in organized files: Delete when no longer needed to update or produce hard copy. b) When maintained only in electronic form:

Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule. If the electronic version replaces hard copy records with differing retention periods, and agency software does not readily permit selective deletion, delete after the longest retention period has expired.

EXPENDITURE AND LEDGER FILES

This series contains campus and off-campus correspondence, procedural guidelines, photocopies of Internal Transactions sent to Accounting Services, photocopies of invoices sent to Accounting Services, computer-generated monthly ledger sheets received from Accounting Services, NCR copies of receiving reports received from Purchasing, photocopies of Travel Expense Vouchers sent to Accounting Services, photocopies of receipts received from off campus, NCR copies of delivery tickets received from Campus Stores, reports, computer-generated Invoices Paid During the Period reports received from Accounting Services, photocopies of Requests for Authorization to Travel sent to Accounting Services, and photocopies of checks received from Office of Bursar Operations.

RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by shredding then landfill.

GENERAL FILES

This series contains campus near-print informational material,

computer-generated monthly ledger sheets received from Accounting

Services, photocopies of Travel Expense Vouchers sent to

Accounting Services, photocopies of Space Inventories sent to

Facility Services, and applications received from off campus.

RETENTION: Retain 3 years in office, then destroy by landfill.

INVENTORY CARD FILE

This series contains cards with date, cost, serial number, LSU number, and Purchase Order number.

RETENTION: Retain in office while active, then destroy by landfill.

MAILING LISTS

This series contains computer-generated Mailing Lists.

RETENTION: Retain 3 years in office, then destroy by shredding

then recycling.

PERSONNEL ACTIVITY REPORTS

This series contains computer-generated Personnel Activity

Reports received from Human Resource Management.

RETENTION: Retain 3 years in office, then destroy by shredding

then recycling.

POLICY STATEMENTS NOTEBOOK

This series contains photocopies of policy statements received from Office of the Chancellor.

RETENTION: Retain in office until superseded, then destroy by recycling.

POSTING REPORTS

This series contains computer-generated Posting Reports.

RETENTION: Retain 3 years in office, then destroy by landfill.

PROPOSALS

This series contains photocopies of proposals sent off campus.

RETENTION: Retain 3 years in office, then destroy by recycling.

SECRETARY GENERAL FILES

This series contains campus and off-campus correspondence, campus near-print informational material, instruction manuals received from off campus, file lists, file notes, newsletters received from Accounting Services, schedules, and computer-generated Payroll Check Distribution Reports received from Human Resource Management.

RETENTION: Payroll Check Distribution Reports: Retain 3 years in office, then destroy by recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.

STAFF PERSONNEL FILES

This series contains resumes, photocopies of performance evaluations, photocopies of step increase forms received from Human Resource Management, leave slips, photocopies of advertisements sent off campus, timesheets sent to Payroll, and photocopies or NCR copies of the following sent to Human Resource

Management: Position Descriptions, LSU-l Personnel Actions, LSU5 Attendance and Leave Records, Per-2 Personnel Appointments, Per-3 Personnel Status Changes, Per-25 Contracts, Per-is, I-9s, W-4s, and Loyalty Oaths.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

STUDENT ASSISTANT PERSONNEL FILES

This series contains photocopies of timesheets sent to Accounting Services, and photocopies of the following sent to Student Aid and Scholarships: Form 1-9 Employee Elibibility Verifications, W4s, Loyalty Oaths, Employment Processing Forms, Social Security cards, driver's licenses, and passports.

RETENTION: Retain in office 3 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.

COASTAL ECOLOGY INSTITUTE

CCEER

BUDGET FILES

This series contains computer-generated Operating Budgets for

Fiscal Years received from Accounting Services.

RETENTION: Retain 3 years in office, then destroy by recycling.

COASTAL ECOLOGY INSTITUTE ADMINISTRATIVE FILES

This series contains campus and off-campus correspondence, campus and off-campus near-print informational material, news clippings, photocopies of procedural guidelines received from campus offices, photocopies of budget reports, file notes, file lists, drafts of proposals, space requests, floor plans received from off campus, and photocopies of proposal routing forms.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

FACULTY, STAFF, AND STUDENT ASSISTANT PERSONNEL FILES

This series contains resumes, photocopies of performance evaluations, photocopies of step increases received from Human Resource Management, leave slips, photocopies of Promotion and Tenure Forms sent to Academic Affairs, and photocopies or NCR copies of the following sent to Human Resource Management:

Position Descriptions, LSU-l Personnel Actions, LSU-5 Attendance and Leave Records, Per-2 Personnel Appointments, Per-3 Personnel Status Changes, Per-25 Contracts, 1-9 Eligibility Forms, Loyalty Oaths, and Per-40 Contracts.

RETENTION: Student personnel records: Retain in office 3 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling. Faculty and staff personnel records: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

GRANT ANNOUNCEMENTS

This series contains grant announcements received from off campus.

RETENTION: Retain in office while active, then destroy by landfill.

SECRETARY WORKING FILES

This series contains photocopies of procedural guidelines,

Blanket Approvals sent to Accounting Services, and Daily Vehicle

Log sheets with date, vehicle, miles, and name.

RETENTION: Procedural guidelines: Retain in office until

superseded, then destroy by recycling. All other contents:

Retain 3 years in office, then destroy by recycling.

TRAVEL FILES

This series contains photocopies of Travel Expense Vouchers sent to Accounting Services and photocopies of Requests for Authorization to Travel sent to Accounting Services.

RETENTION: Retain 3 years in office, then destroy by shredding then landfill.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.

COASTAL FISHERIES INSTITUTE

CCEER

5520 DOCUMENT NAMES FILES

This series contains file notes.

RETENTION: Retain in office while active, then destroy by

recycling.

ACCOUNTING FILES

This series contains photocopies of monthly vehicle reports sent to Property Control, credit card number notification letters received from off campus, Charts of Accounts received from Special Projects and Administration, and photocopies of the following sent to Special Projects and Administration: Internal Transactions, invoices, requisitions, and Travel Expense Vouchers.

RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by landfill.

CHARTS OF ACCOUNTS

This series contains photocopies of Charts of Accounts received from Special Projects and Administration.

RETENTION: Retain in office until superseded, then destroy by recycling.

COASTAL FISHERIES INSTITUTE BUDGET REPORTS

This series contains computer-generated monthly reports sent to

faculty.

RETENTION: Retain 3 years in office, then destroy by recycling.

COASTAL FISHERIES INSTITUTE PUBLICATIONS

This series contains publications.

RETENTION: Retain in office while active, then transfer to

University Archives.

COMPUTER EQUIPMENT DATA FILES, 1985-1985 (OBSOLETE)

This series contains photocopies of off-campus correspondence, off-campus near-print informational material, photocopies of equipment and maintenance contracts, invoices, NCR copies of Purchase Orders, photocopies of receiving reports, and Computing Budget Summaries received from SNCC.

RETENTION: Destroy by shredding, then landfill.

COMPUTER EQUIPMENT INVENTORY NOTEBOOK, 1986-1987 (OBSOLETE)

This series contains photocopies of Equipment Maintenance and

Repair reports, NCR copies of Purchase Orders, file notes, and

System Inventory forms.

RETENTION: Destroy by recycling.

DEPARTMENTAL SECRETARY WORKING FILES

This series contains photocopies of campus correspondence, Equipment Inventories received from Property Control, off-campus near-print informational material, file notes, and file lists.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

DIRECTOR COASTAL-FISHERIES-INSTITUTE-FUNDED RESEARCH PROPOSAL FILES

This series contains photocopies of off-campus correspondence and photocopies of research proposals received from researchers.

RETENTION: Retain in office 3 years after termination of contract, then destroy by shredding then landfill.

DIRECTOR CORRESPONDENCE

This series contains photocopies of campus and off-campus

correspondence.

RETENTION: Retain 5 years in office, then transfer to University

Archives.

DIRECTOR OUTSIDE-AGENCY-FUNDED RESEARCH PROPOSALS FILES

This series contains photocopies of contracts and photocopies of research proposals.

RETENTION: Retain in office 3 years after termination of contract, then destroy by shredding then landfill.

ELECTRONIC SPREADSHEETS

This series contains spreadsheets that are recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form. RETENTION: a) When used to produce hard copy that is maintained in organized files: Delete when no longer needed to update or produce hard copy. b) When maintained only in electronic form:

Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule. If the electronic version replaces hard copy records with differing retention periods, and agency software does not readily permit selective deletion, delete after the longest retention period has expired.

EQUIPMENT INVENTORIES

This series contains photocopies of Equipment Inventories.

RETENTION: Retain 1 year in office, then destroy by recycling.

EQUIPMENT PURCHASE FILES

This series contains photocopies of receiving reports and

photocopies of requisitions.

RETENTION: Retain 3 years in office, then destroy by recycling.

FACULTY AND STAFF PERSONNEL FORMS FILES

This series contains NCR copies of the following sent to the Office of the Director: Per-i Requests for Permission to Fill a Vacancy, Per-2 Personnel Appointments, and Per-3 Personnel Status Changes.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

FACULTY SPENDING COASTAL FISHERIES INSTITUTE STATE FUNDS FILES

This series contains computer-generated monthly spending reports.

RETENTION: Retain 3 years in office, then destroy by recycling.

FISHERIES ADVISORY BOARD LETTERS SENT

This series contains photocopies of letters sent.

RETENTION: Retain 5 years in office, then destroy by shredding

then recycling.

GENERAL FILES

This series contains campus correspondence, file notes, file lists, and photocopies of Per-17s received from Student Aid and Scholarships.

RETENTION: Per-17s: Retain in office 3 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling. Correspondence: Retain 5 years in office, then destroy by shredding then recycling. All other contents: Retain in office while active, then destroy by recycling.

GRANT PROJECTS COST-SHARING NOTEBOOKS

This series contains photocopies of Payroll Check Distribution Reports, photocopies of Records of Grant Establishments received from Special Projects and Administration, and photocopies of cost-sharing distribution campus correspondence sent to CCEER.

RETENTION: Retain in office 3 years after termination of contract, then destroy by. shredding then landfill.

IBM 5520 DOCUMENTATION

This series contains documentation.

RETENTION: Retain in office while active, then destroy by

landfill.

IBM 5520 JOB LOG NOTEBOOKS

This series contains job log sheets.

RETENTION: Retain 3 years in office, then destroy by recycling.

IN-HOUSE REPORTS FILES, 1983-1987 (OBSOLETE)

This series contains photocopies of reports and photocopies of

campus correspondence.

RETENTION: Destroy by shredding, then recycling.

INSTITUTE EMPLOYEE RESUMES NOTEBOOK

This series contains resumes.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

INSTITUTE FILES

This series contains campus and off-campus correspondence, meeting minutes, policy statements received from Office of the Chancellor, photocopies of performance evaluations sent to Office of the Director, originals or photocopies of strategic planning reports, photocopies of questionnaires sent to Board of Supervisors, and photocopies of requests for proposals received from campus offices and off campus.

RETENTION: Performance evaluations: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling. Correspondence:

Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by recycling.

JOB APPLICANT FILES

This series contains letters of reference received from off

campus and resumes received from off campus.

RETENTION: Retain 1 year in office, then destroy by landfill.

LSU CATALOGS

This series contains LSU Catalogs received from Student Records and Registration.

RETENTION: Retain in office until superseded, then destroy by landfill.

LSU POLICY STATEMENTS AND PERMANENT MEMORANDA

This series contains policy statements received from Office of the Chancellor and permanent memoranda received from Office of the President.

RETENTION: Retain in office until superseded, then destroy by recycling.

LSU SAFETY MANUAL NOTEBOOK

This series contains safety manual received from Campus Safety.

RETENTION: Retain in office until superseded, then destroy by

recycling.

MARFIN PROPOSALS

This series contains proposals sent off campus.

RETENTION: Retain in office 3 years after termination of

contract, then destroy by shredding then landfill.

MARINE FISH TAG REPORT NOTEBOOK

This series contains sheets with names, addresses, telephone numbers, type of fish, tag number, etc.

RETENTION: Retain in office while active, then destroy by recycling.

MONTHLY FISHERIES INSTITUTE RESEARCH ACCOUNTING REPORTS

This series contains monthly accounting reports received from

Special Projects and Administration.

RETENTION: Retain 3 years in office, then destroy by landfill.

MONTHLY LEDGER SHEETS

This series contains computer-generated monthly ledger sheets received from Center for Wetland Resources.

RETENTION: Retain in office until superseded, then destroy by recycling.

PERSONNEL ACTIVITY REPORTS NOTEBOOK

This series contains photocopies of Payroll Check Distribution Reports and photocopies of Personnel Activity Reports.

RETENTION: Payroll Check Distribution Reports: Retain 3 years in office, then destroy by recycling. Personnel Activity Reports:

Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling.

PERSONNEL PROCEDURES AND ACCOUNTING PROCEDURES FILES, 1986-1987 (OBSOLETE)

This series contains computer-generated personnel lists received from Office of the Director, originals and photocopies of salary distribution worksheets, and photocopies of sample completed forms.

RETENTION: Retain in office while active, then destroy by recycling.

RESEARCH ASSOCIATE AND FACULTY PERSONNEL FILES

This series contains photocopies of campus and off-campus correspondence and photocopies of the following sent to Office of the Director: performance evaluations, Per-i Requests to Fill a Vacancy, Per-3 Personnel Status Changes, and Position Descriptions.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

RESEARCH ASSOCIATE BUDGET FILES

This series contains photocopies of Operating Budgets for Fiscal Years received from Special Projects and Administration, budget reports received from Special Projects and Administration, and photocopies of the following sent to Special Projects and

Administration: Per-3 Personnel Status Changes and Per 17 Contracts.

RETENTION: Personnel records: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling. All other contents:

Retain 3 years in office, then destroy by recycling.

RESEARCH ASSOCIATE CAMPUS CORRESPONDENCE

This series contains photocopies of campus correspondence.

RETENTION: Retain 5 years in office, then destroy by shredding

then recycling.

RESEARCH ASSOCIATE PROCEDURAL FILES

This series contains sample form letters and sample completed forms.

RETENTION: Retain in office while active, then destroy by landfill.

RESEARCH ASSOCIATE WORKING FILES

This series contains photocopies of reports received from Office of the Director, photocopies of campus correspondence, photocopies of Budget Proposed Allocations A,B, and C, NCR copies of Per-3 Personnel Status Changes sent to Office of the Director, photocopies of budget reports received from Office of the Director, and photocopies of monthly vehicle log sheets sent to Property Control.

RETENTION: Per-3 Personnel Status Changes: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. Log sheets and budget records: Retain 3 years in office, then destroy by recycling. All other contents: Retain in office while active, then destroy by recycling.

RESEARCH PROPOSALS

This series contains research proposals sent off campus.

RETENTION: Retain in office 3 years after termination of

contract, then destroy by shredding then landfill.

SEARCH FILES

This series contains campus and off-campus correspondence and resumes received from off campus.

RETENTION: Retain 5 years in office, then destroy by shredding then landfill.

STUDENT ASSISTANT PERSONNEL FILES

This series contains photocopies of Per-2 Personnel Appointments sent to Office of the Director, photocopies of Per-3 Personnel Status Changes sent to Office of the Director, and photocopies or original applications.

RETENTION: Retain in office 3 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling.

STUDENT ASSISTANT PERSONNEL NOTEBOOK

This series contains photocopies of Per-17s and photocopies of student employment processing forms received from Special Projects and Administration.

RETENTION: Retain in office 3 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling.

TELEPHONE MESSAGE BOOKS

This series contains telephone message books.

RETENTION: Retain 1 year in office, then destroy by landfill.

TRANSIENT EMPLOYEE EMPLOYMENT PROCESSING FORMS NOTEBOOK

This series contains photocopies of Employment Processing Forms received from Special Projects and Administration.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling.

VENDOR CATALOGS

This series contains vendor catalogs received from off campus.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

WORD PERFECT SYMBOLS NOTEBOOK

This series contains Word Perfect symbols.

RETENTION: Retain in office while active, then destroy by

recycling.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.

COASTAL STUDIES INSTITUTE

CCEER

ABSTRACTS

This series contains abstracts of printed matter.

RETENTION: Retain in office while active, then destroy by

recycling.

ACCOUNTING FILES

This series contains photocopies of campus and off-campus correspondence, photocopies of Operating Budgets for Fiscal Years received from Budget and Planning, photocopies of Requests for Budget Adjustment sent to Budget and Planning, photocopies of Budget reports received from campus offices, photocopies of check requests sent to LSU Foundation, photocopies of Internal Transactions sent to Accounting Services, NCR copies of invoices sent to Accounting Services, computer-generated monthly ledger sheets received from Accounting Services, NCR copies of Purchase Orders sent to Purchasing, NCR copies of receiving reports sent to Purchasing, NCR copies of requisitions sent to Purchasing, photocopies of Travel Expense Vouchers sent to Accounting Services, computer-generated Payroll Check Distribution Reports received from Payroll, photocopies of student timesheets and wage timesheets sent to Accounting Services, photocopies of proposal sent to campus offices, and computer generated Invoices Paid During the Period reports.

RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by shredding then landfill.

ADMINISTRATIVE FILES

This series contains campus and off-campus correspondence, campus and off-campus near-print informational material, photocopies of meter reading forms sent to Copy Management, codes for copiers, photocopies of Internal Transactions sent to Purchasing, and NCR copies of Purchase Orders sent to Purchasing.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Purchasing records: Retain 3 years in office, then destroy by landfill. All other contents:

Retain in office while active or until superseded, then destroy by landfill.

CARTOGRAPHY JOBS

This series contains completed cartography jobs.

RETENTION: Retain 3 years in office, then destroy by landfill.

CORRESPONDENCE

This series contains campus and off-campus correspondence.

RETENTION: Retain 5 years in office, then destroy by shredding

then landfill.

DIRECTOR CORRESPONDENCE

This series contains campus and off-campus correspondence.

RETENTION: Retain 5 years in office, then transfer to University

Archives.

ELECTRONIC SPREADSHEETS

This series contains spreadsheets that are recorded on electronic media such as hard disks or floppy diskettes: a) when used to produce hard copy that is maintained in organized files or b) when maintained only in electronic form.

RETENTION: a) When used to produce hard copy that is maintained in organized files: Delete when no longer needed to update or produce hard copy. b) When maintained only in electronic form:

Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule. If the electronic version replaces hard copy records with differing retention periods, and agency software does not readily permit selective deletion, delete after the longest retention period has expired.

EQUIPMENT FILES

This series contains correspondence, computer-generated Equipment

Inventories, and NCR copies of Purchase Orders sent to

Purchasing.

RETENTION: Retain 3 years in office, then destroy by landfill.

MANUSCRIPTS

This series contains manuscripts received from faculty in this department.

RETENTION: Retain in office while active, then destroy by recycling.

MANUSCRIPTS AND PROPOSALS

This series contains photocopies of manuscripts sent off campus and photocopies of proposals sent off campus.

RETENTION: Proposals: Retain in office 3 years after termination of contract, then destroy by shredding then recycling. Manuscripts: Retain in office while active, then destroy by recycling.

MAPS

This series contains maps received from off campus.

RETENTION: Retain in office while active, then destroy by

landfill.

NEAR-PRINT INFORMATIONAL MATERIAL

This series contains campus and off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

POLICE STATEMENTS AND PROCEDURAL GUIDELINES

This series contains photocopies of policy statements received from Office of the Chancellor and photocopies of procedural guidelines received from campus offices.

RETENTION: Retain in office until superseded, then destroy by recycling.

READING FILES

This series contains campus and off-campus correspondence and proposals.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Proposals: Retain in office 3 years after termination of contract, then destroy by shredding then landfill.

REFERENCE FILES

This series contains photocopies of campus and off-campus correspondence and photocopies of visa applications sent off campus.

RETENTION: Retain 3 years in office, then destroy by recycling.

REPORTS

This series contains computer-generated reports received from

SNCC.

RETENTION: Retain 3 years in office, then destroy by landfill.

RESEARCH REPORTS

This series contains research reports.

RETENTION: Retain permanently in office.

SECURITY FILES, 1955-1959 (OBSOLETE)

This series contains off-campus correspondence.

RETENTION: Transfer to University Archives.

STAFF LEAVE FILES

This series contains campus correspondence, leave reports received form Human Resource Management, leave slips, and computer-generated annual Leave Summaries received from Human Resource Management.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

STUDENT ASSISTANT PERSONNEL FILES

This series contains photocopies of timesheets and photocopies of the following sent to Student Aid and Scholarships: Form 1-9 Employee Eligibility Verifications, W-4s, Loyalty Oaths, Employment Processing Forms, photocopies of Social Security cards, photocopies of driver's licenses, and photocopies of passports.

RETENTION: Retain in office 3 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling.

STAFF AND FACULTY PERSONNEL FILES

This series contains photocopies of resumes, photocopies of performance evaluations, step increase forms received from Human Resource Management, photocopies of leave slips, personnel appointment forms, continuation and separation forms, photocopies of resumes, photocopies of Position Descriptions sent to Human Resource Management, and photocopies or NCR copies of the following sent to Human Resource Management: Position Descriptions, LSU-l Personnel Actions, LSU-5 Attendance and Leave Records, Per-2 Personnel Appointments, and Per-3 Personnel Status Changes.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

TRAVEL FILES

This series contains photocopies of Travel Expense Vouchers sent to Accounting Services, photocopies of Requests for Authorization to Travel sent to Accounting Services, and receipts.

RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by landfill.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.

WORD PROCESSING HARD COPY FILES

This series contains campus and off-campus correspondence.

RETENTION: Retain 5 years in office, then destroy by shredding

then recycling.

INFORMATION SERVICES DIVISION

CCEER

ACTIVITIES FILES

This series contains photocopies of annual reports, off-campus correspondence, campus and off-campus near-print informational material, and grant announcements received from off campus.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active, then destroy by landfill.

ADMINISTRATIVE DATABASES

This series contains databases that support administrative or housekeeping functions by containing information derived from hard copy records that are 1) authorized for destruction in the LSU Retention and Disposal Schedule and 2) maintained in organized files.

RETENTION: Delete information in the database when no longer needed.

ALLIANCE FOR ENVIRONMENTAL EDUCATION FILES

This series contains off-campus correspondence, off-campus nearprint informational material, and file lists.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office until superseded, then destroy by landfill.

CATALOGS

This series contains catalogs received from off campus.

RETENTION: Retain in office until superseded, then destroy by

landfill.

CHECK-IN CARD FILE

This series contains Check-In Cards.

RETENTION: Retain 3 years in office, then destroy by landfill.

CIRCULATION FILES

This series contains circulation cards and request forms.

RETENTION: Retain in office while active, then destroy by

landfill.

COORDINATOR WORKING FILES

This series contains off campus correspondence, NCR copies of invoices sent to Accounting Services, file lists, and resumes received from off campus.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Invoices: Retain 2 years in office, then 5 years in Records Center, then destroy by landfill.

Resumes: Retain 1 year in office, then destroy by landfill. All other contents: Retain in office while active, then destroy by recycling.

DIRECTOR REFERENCE FILES

This series contains campus correspondence, photocopies of meeting minutes, off-campus near-print informational material, policy statements received from Office of the Chancellor, and resumes received from off campus.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. Resumes: Retain 1 year in office, then destroy by landfill. All other contents: Retain in office until superseded, then destroy by landfill.

ELECTRONIC SPREADSHEETS

This series contains spreadsheets that are recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form. RETENTION: a) When used to produce hard copy that is maintained in organized files: Delete when no longer needed to update or produce hard copy. b) When maintained only in electronic form:

Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule. If the electronic version replaces hard copy records with differing retention periods, and agency software does not readily permit selective deletion, delete after the longest retention period has expired.

FLIERS

This series contains fliers received from off campus.

RETENTION: Retain in office while active, then destroy by

landfill.

GENERAL FILES

This series contains campus and off-campus correspondence, off-campus near-print informational material, NCR copies of invoices sent to Accounting Services, NCR copies of Purchase Orders sent to Purchasing, and computer-generated reports.

RETENTION: Invoices: Retain 2 years in office, then 5 years in Records Center, then destroy by landfill. Correspondence:

Retain 5 years in office, then destroy by shredding then landfill. Near-print: Retain in office until superseded, then destroy by landfill. All other contents: Retain 3 years in office, then destroy by landfill.

GRANTS AND CONTRACTS FILES

This series contains photocopies of grant applications and photocopies of grant reports.

RETENTION: Retain in office 3 years after termination of contract, then destroy by shredding then recycling.

GRANTS AND PROPOSALS FILES

This series contains off-campus correspondence, off-campus nearprint informational material, photocopies of grants sent off campus, file lists, and photocopies of proposals sent off campus.

RETENTION: Retain in office 3 years after termination of contract, then destroy by shredding then recycling.

HARD COPY FOR DATABASE FILES

This series contains hard copies of database files.

RETENTION: Retain in office while active, then destroy by

recycling.

REFERENCE NOTEBOOKS

This series contains all or some of the following: off-campus near-print informational material, curriculum guides, workshop presentations, news clippings, mailing lists, and instructions.

RETENTION: Retain in office until superseded, then destroy by landfill.

LOUISIANA ENERGY AND ENVIRONMENTAL RESOURCE AND INFORMATION CENTER FILES

This series contains campus and off-campus correspondence, news clippings, budgets, photocopies of proposals sent off campus, file lists, and program descriptions.

RETENTION: Retain 5 years in office, then destroy by shredding then landfill.

NEAR-PRINT INFORMATIONAL MATERIAL

This series contains campus and off-campus near-print informational material.

RETENTION: Retain in office until superseded, then destroy by landfill.

OFFICE ADMINISTRATIVE FILES

This series contains NCR copies of Travel Expense Vouchers sent to Accounting Services, resumes, biographical sketches, and budgets.

RETENTION: Retain 3 years in office, then destroy by landfill.

OPERATION PHYSICS GRANT FILES

This series contains campus and off-campus correspondence, NCR copies of Purchase Orders sent to Purchasing, and evaluations.

RETENTION: Retain in office 3 years after year of compilation, then destroy by shredding then recycling.

PROCEDURAL MANUALS

This series contains procedural manuals.

RETENTION: Record (master) copy: Retain permanently in office.

Duplicates: Retain in office until superseded, then destroy by

recycling.

PROGRAMS FILES

This series contains off-campus correspondence, off-campus nearprint informational material, and file notes.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office until superseded, then destroy by landfill.

PROJECTS FILES

This series contains off-campus correspondence, off-campus nearprint informational material, drafts of constitution, file notes, and photocopies of articles.

RETENTION: Retain 5 years in office, then destroy by shredding then landfill.

REFERENCE FILES

This series contains all or some of the following: campus and off-campus near-print informational material, file lists, file notes, and worksheets.

RETENTION: Retain in office until superseded, then destroy by landfill.

RESEARCH ASSOCIATE REFERENCE FILES

This series contains campus and off-campus near-print informational material and news clippings.

RETENTION: Retain in office until superseded, then destroy by landfill.

RESEARCH ASSOCIATE WORKING FILES

This series contains all or some of the following: master forms, photocopies of subscriptions sent off campus, photocopies of monthly reports sent to Office of the Director, photocopies of campus and off-campus correspondence, applications, file lists, file notes, photocopies of policy statements received from Office of the Chancellor, and off-campus near-print informational material.

RETENTION: Retain in off ice while active, then destroy by landfill.

SCIENCE AND ENGINEERING FAIRS FILES

This series contains campus and off-campus correspondence, news clippings, file lists, photocopies of articles, and file notes.

RETENTION: Retain 5 years in office, then destroy by shredding then landfill.

USER SURVEY SHEETS

This series contains survey sheets.

RETENTION: Retain 3 years in office, then destroy by recycling.

VERTICAL FILES

This series contains campus and off-campus near-print

informational material, news clippings, and video cassettes.

RETENTION: Retain permanently in office.

VIDEO TRAINING CASSETTES

This series contains video training cassettes.

RETENTION: Retain permanently in office.

WEEKLY ACQUISITIONS LISTS NOTEBOOKS

This series contains computer-generated acquisition lists.

RETENTION: Retain in office while active, then destroy by

recycling.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.

LOUISIANA MINING AND MINERAL RESOURCES RESEARCH INSTITUTE

CCEER

LOUISIANA MINING AND MINERAL RESOURCES RESEARCH INSTITUTE ADMINISTRATIVE FILES

This series contains photocopies of annual reports sent off campus, campus and off-campus correspondence, NCR copies of Internal Transactions sent to Accounting Services, photocopies of invoices sent to Accounting Services, computer-generated monthly ledger sheets sent to Accounting Services, NCR copies of Purchase Orders received from Purchasing, photocopies of Receiving Reports received from Purchasing, NCR copies of requisitions sent to Purchasing, NCR copies of Travel Expense Vouchers sent to Accounting Services, computer-generated budgets received from Budget and Planning, and photocopies of proposals sent off campus.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain 3 years in office, then destroy by landfill.

NUCLEAR SCIENCE CENTER

CCEER

ACCOUNTING FILES

This series contains Business Office Procedures received from Business Affairs, NCR copies of Purchase Orders sent to Purchasing, Receiving Reports sent to Purchasing, Requisitions sent to Purchasing, monthly ledger sheets received from Accounting Services, and photocopies or NCR copies of the following sent to Accounting Services: Travel Expense Vouchers, invoices, and Internal Transactions.

RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by landfill.

ADMINISTRATIVE FILES

This series contains campus correspondence, photocopies of meeting minutes received from campus offices, campus near-print informational material, file lists, and file notes.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

BUDGET FILES

This series contains computer-generated Operating Budgets for

Fiscal Years received from Budget and Planning.

RETENTION: Retain 3 years in office, then destroy by recycling.

COURSE FILES

This series contains photocopies of Textbook Orders sent to LSU Union Bookstore and off campus, computer-generated Class Schedule reports received from Student Records and Registration, carbon copies of Grade Sheets received from Student Records and Registration, and NCR copies of Class Lists received from Student Records and Registration.

RETENTION: Grade Sheets: Retain in office 1 year after term distributed, then destroy by shredding then landfill. All other contents: Retain 3 years in office, then destroy by shredding then landfill.

FACULTY AND STAFF PERSONNEL FILES

This series contains NCR copies or photocopies of the following sent to Human Resource Management: Per-2 Personnel Appointments, Per-3 Personnel Status Changes, LSU-l Personnel Actions, Per-25 Academic Contracts, Per-is, and Per-40 Contracts.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

FACULTY FILES

This series contains campus and off-campus correspondence, vitae, and photocopies of promotion and tenure forms sent to Academic Affairs.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

GENERAL FILES

This series contains computer-generated Equipment Inventories received from Property Control, photocopies of leave slips sent to Human Resource Management, computer-generated Leave Tracking Reports received from Human Resource Management, computer-generated Personnel Activity Reports received from Human Resource Management, photocopies of Permanent Memorada 11 sent to Office of the Dean, computer-generated Faculty Activity Reports sent to Office of the Dean, photocopies of Space Inventories sent to Facility Services, and computer-generated Enrollment Summaries received from Student Records and Registration.

RETENTION: Personnel records: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling. All other contents:

Retain 3 years in office, then destroy by recycling.

GRADUATE ASSISTANTS PERSONNEL FILES

This series contains campus and off-campus correspondence, photocopies of GRE scores received from off campus, photocopies of applications sent to Graduate School, file notes, Per-17s sent to Human Resource Management, 1-9 Eligibilities for Employment, photocopies of W-4s, and Loyalty Oaths.

RETENTION: Retain in office 3 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling.

GRANTS AND CONTRACTS FILES

This series contains photocopies of grant applications, letters of award received from off campus, photocopies of grant establishments received from Accounting Services, and computergenerated ledgers received from Accounting Services.

RETENTION: Retain in office 3 years after termination of contract, then destroy by shredding then landfill.

INFORMATION FILES

This series contains policy statements received from Office of the Chancellor, procedural guidelines received from campus offices, computer-generated University Store Catalogs received from University Stores, LSU Today received from Public Relations, photocopies of faculty handbooks received from Office of the Dean, photocopies of student handbooks received from Office of the Dean, and LSU annual reports received from campus offices.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

LSU CATALOGS

This series contains LSU Catalogs.

RETENTION: Retain in office until superseded, then destroy by

landfill.

SHORT COURSES INFORMATION FILES

This series contains campus and off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

SNCC REPORTS

This series contains computer-generated monthly computer usage

reports received from SNCC.

RETENTION: Retain 3 years in office, then destroy by landfill.

UNPUBLISHED MANUSCRIPTS

This series contains manuscripts.

RETENTION: Retain in office while active, then destroy by

recycling.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.

OFFICE OF SPECIAL PROJECTS AND ADMINISTRATION

CCEER

ACCIDENT REPORTS

This series contains photocopies of accident reports received from Public Safety.

RETENTION: Record (master) copy: Retain in office 30 years after settlement, then destroy by shredding then recycling. Duplicates:

Retain in office while active, then destroy by recycling.

ACCOUNTANT COMPUTER AND GENERAL LEDGER SYSTEM PROCEDURES

NOTEBOOKS

This series contains procedural guidelines received from

Accounting Services and SNCC.

RETENTION: Retain in office until superseded, then destroy by

recycling.

ACCOUNTANT COMPUTER POSTING LISTS VOLUMES

This series contains lists.

RETENTION: Retain 3 years in office, then destroy by landfill.

ACCOUNTANT COST CENTER FILES

This series contains photocopies of Internal Transactions, photocopies of invoices, photocopies of monthly ledger sheets, photocopies of requisitions, and photocopies of Travel Expense Vouchers.

RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by recycling.

ACCOUNTANT ENTRIES PRINTOUTS VOLUMES

This series contains computer-generated reports.

RETENTION: Retain 3 years in office, then destroy by landfill.

ACCOUNTANT GENERAL INFORMATION NOTEBOOK

This series contains photocopies of procedural guidelines received from campus offices, photocopies of object code lists received from Accounting Services, and file lists.

RETENTION: Retain in office while active or until superseded, then destroy by recycling.

ACCOUNTANT INFORMATION FILES

This series contains photocopies of campus correspondence.

RETENTION: Retain 5 years in office, then destroy by shredding

then recycling.

ACCOUNTANT INVOICES PAID DURING THE PERIOD REPORTS NOTEBOOK

This series contains computer-generated Invoices Paid During the

Period Reports received from Accounting Services.

RETENTION: Retain 3 years in office, then destroy by recycling.

ACCOUNTANT MONTHLY PRINTOUTS

This series contains computer-generated reports.

RETENTION: Retain in office until superseded, then destroy by

recycling.

ACCOUNTANT PERSONNEL POSTING NOTEBOOK

This series contains posting sheets and photocopies of the following: LSU-l Personnel Actions, Per-i Requests to Fill a Vacancy, Per-2 Personnel Appointments, and Per-3 Personnel Status Changes.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling.

ACCOUNTANT POLICIES AND PROCEDURES FILES

This series contains procedural guidelines received from campus offices and off campus, object code lists received from Accounting Services, and data-entry sheets.

RETENTION: Retain in office while active or until superseded, then destroy by recycling.

ACCOUNTANT STATE FUNDS FILES

This series contains photocopies of Internal Transactions, photocopies of invoices, photocopies of monthly ledger sheets, photocopies of requisitions, and photocopies of Travel Expense Vouchers.

RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by recycling.

ACCOUNTANT STATE FUNDS PRINTOUTS VOLUMES

This series contains computer-generated State Funds reports.

RETENTION: Retain 3 years in office, then destroy by recycling.

ACCOUNTANT STATE PERSONNEL NOTEBOOK

This series contains salary cards with name, account number, and monthly pay.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

ACCOUNTANT WORKING FILES

This series contains photocopies of campus correspondence, data-entry sheets, computer-generated reports, and computer-generated

Salary Savings received from Budget and Planning.

RETENTION: Retain 3 years in office, then destroy by recycling.

ACCOUNTING COMPUTER PRINTOUTS VOLUMES

This series contains computer-generated reports.

RETENTION: Retain 3 years in office, then destroy by landfill.

ACCOUNTING FILES

This series contains photocopies of invoices sent to Accounting Services, photocopies of Purchase Orders sent to Purchasing, photocopies of receiving reports sent to Purchasing, photocopies of requisitions sent to Accounting Services, and photocopies of ledger vouchers received from Purchasing.

RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by recycling.

ACCOUNTING SPECIALIST WORKING FILES

This series contains photocopies of campus correspondence, NCR copies of Equipment Maintenance and Repair reports received from Facility Services, photocopies of policy statements received from Accounting Services, photocopies of procedural guidelines received from Accounting Services, and photocopies of bids received from Purchasing.

RETENTION: Policies and procedural guidelines: Retain in office until superseded, then destroy by recycling. All other contents:

Retain 5 years in office, then destroy by landfill.

ACCOUNTING SUPERVISOR BUDGET CORRESPONDENCE FILES

This series contains campus correspondence and spreadsheets.

RETENTION: Retain 5 years in office, then destroy by shredding

then recycling.

ACCOUNTING SUPERVISOR CORRESPONDENCE

This series contains campus and off-campus correspondence.

RETENTION: Retain 5 years in office, then destroy by shredding

then landfill.

ACCOUNTING SUPERVISOR GRANT ESTABLISHMENT DOCUMENTS FILES

This series contains photocopies of off-campus correspondence, photocopies of Requests for Budget Adjustments sent to Budget and Planning, and Records of Grant Establishments received from Accounting Services.

RETENTION: Retain in office 3 years after termination of contract, then destroy by shredding then landfill.

ACCOUNTING SUPERVISOR SEA GRANT STUDY FILES

This series contains photocopies of Requests for Budget

Adjustments, spreadsheets sent to Office of the Director, and

grant proposals received from Office of the Director.

RETENTION: Retain 3 years in office, then destroy by landfill.

ACCOUNTING SUPERVISOR SPECIAL PROJECTS FILES

This series contains campus and off-campus correspondence, photocopies of Cost Sharing Reports sent to Accounting Services, file notes, Employee Performance Rating sheets, and photocopies of spreadsheets sent to campus offices.

RETENTION: Retain in office 7 years after termination of contract, then destroy by shredding then landfill.

ACCOUNTING SUPERVISOR WORKING FILES

This series contains campus and off-campus correspondence, photocopies of policy statements received from campus offices, photocopies of procedural guidelines received from campus offices, computer-generated Operating Budgets for Fiscal Years received from Budget and Planning, photocopies of performance evaluations, photocopies of resumes received from Office of the Director, photocopies of LSU-5 Attendance and Leave Records sent to Office of the Director, Registers of Object Classifications, Charts of Accounts, and photocopies of Civil Service pay scales received from off campus.

RETENTION: Personnel records: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling. Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Policy statements and procedural guidelines: Retain in office until superseded, then destroy by recycling. All other contents:

Retain 3 years in office, then destroy by recycling.

ADMINISTRATIVE DATABASES

This series contains databases that support administrative or housekeeping functions by containing information derived from hard copy records that are 1) authorized for destruction in the LSU Retention and Disposal Schedule and 2) maintained in organized files.

RETENTION: Delete information in the database when no longer needed.

AERIAL PHOTOGRAPHS, 1958-1958 (OBSOLETE)

This series contains aerial photographs received from off campus.

RETENTION: Retain in office while active, then transfer to

University Archives.

AERIAL PHOTOGRAPHS OF LOUISIANA, 1951-1952 (OBSOLETE)

This series contains aerial photographs received from off campus.

RETENTION: Retain in office while active, then transfer to

University Archives.

AERIAL VIDEO FLIGHT TAPES

This series contains videotapes.

RETENTION: Retain permanently in office.

BIWEEKLY APPOINTMENTS FILES

This series contains photocopies of Per-l Requests to Fill a Vacancy sent to Human Resource Management and photocopies of Raise Recommendation Lists sent to Human Resource Management.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling.

BLANKET ORDER EXPENDITURE LISTS

This series contains lists.

RETENTION: Retain 3 years in office, then destroy by landfill.

BOARD OF REGENTS FILES

This series contains campus and off-campus correspondence, procedural guidelines received from Board of Regents, and photocopies of Rockefeller Fund grant applications received from Board of Regents.

RETENTION: Grants records: Retain in office 3 years after termination of contract, then destroy by shredding then landfill. All other contents: Retain in office until superseded, then destroy by recycling.

BOAT SHOP AERIAL PHOTOGRAPHS

This series contains photographs received from Louisiana

Geological Survey and off campus.

RETENTION: Retain in office while active, then destroy by

landfill.

BOAT SHOP RESEARCH ASSOCIATE RESOURCE FILES

This series contains campus and off-campus correspondence, photocopies of policy statements, photocopies of procedural guidelines, photocopies of Purchase Orders, photocopies of requisitions, vendor catalogs received from off campus, and price lists received from off campus.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Purchasing records: Retain 3 years in office, then destroy by recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.

BOAT SHOP RESEARCH ASSOCIATE WORKING FILES

This series contains campus correspondence, NCR copies of Equipment Inventories, NCR copies of maintenance and repair reports, photocopies of policy statements, photocopies of procedural guidelines, photocopies of Internal Transactions, and photocopies of invoices.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. Policy statements and procedural guidelines: Retain in office until superseded, then destroy by recycling. All other contents: Retain 3 years in office, then destroy by landfill.

BOND MONEY BID PRINTOUTS

This series contains computer-generated reports.

RETENTION: Retain 3 years in office, then destroy by recycling.

BUDGET AND INVENTORY FILES

This series contains photocopies of Space Inventories sent to Facility Services, photocopies of Equipment Inventories sent to Property Control, photocopies of Grant Establishments received from Grants and Contracts, record drawings of building plans received from Facility Services, specifications received from Facility Services, photocopies of leases received from off campus, photocopies of Requests for Budget Adjustments sent to Budget and Planning, and computer-generated Operating Budgets for Fiscal Years received from Budget and Planning.

RETENTION: Building plans and specifications: Retain permanently in office. Inventory records: Retain 1 year in office, then destroy by recycling. Budget records: Retain 3 years in office, then destroy by recycling.

BUSINESS OFFICE PROCEDURES NOTEBOOK

This series contains procedural guidelines received from Business

Affairs.

RETENTION: Retain in office until superseded, then destroy by

recycling.

CAR INSURANCE FILES

This series contains photocopies of campus correspondence and

photocopies of proof of insurance received from Property Control.

RETENTION: Retain 3 years in office, then destroy by recycling.

CARD CATALOG

This series contains cards with author, title, date, etc.

RETENTION: Retain in office while active, then destroy by

landfill.

CENTER FOR WETLAND RESOURCES INFORMATION AND ARCHIVES CENTER

COLLECTION

This series contains campus and off-campus near-print

informational material.

RETENTION: Retain permanently in office.

CENTER PERSONNEL FILES

This series contains photocopies of the following sent to Human Resource Management: Per-l Requests to Fill a Vacancy, Per-2 Personnel Appointments, Per-3 Personnel Status Changes, and Per-40 Contracts.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling.

CHART OF ACCOUNTS

This series contains computer-generated Charts of Accounts.

RETENTION: Retain in office until superseded, then destroy by

recycling.

COASTAL INFORMATION REPOSITORY RESEARCH AIDS FILES, 1982-1983

(OBSOLETE)

This series contains file notes.

RETENTION: Retain in office while active, then destroy by

recycling.

CONTRACT DELIVERABLES

This series contains contract deliverables received from Office

of the Dean.

RETENTION: Retain in office while active, then transfer to

University Archives.

DEPARTMENT CORRESPONDENCE

This series contains campus correspondence.

RETENTION: Retain 5 years in office, then destroy by shredding

then landfill.

DIRECTOR ADMINISTRATIVE FILES

This series contains campus and off-campus correspondence, photocopies of meeting minutes, campus near-print informational material, policy statements received from Office of the Chancellor, and computer-generated Expenditure Summaries.

RETENTION: Retain 5 years in office, then transfer to University Archives.

DIRECTOR GENERAL FILES

This series contains photocopies of Five-Year Plans, campus and off-campus correspondence, and campus near-print informational material.

RETENTION: Retain 5 years in office, then transfer to University Archives.

DIRECTOR OF ARCHIVES WORKING FILES

This series contains campus and off-campus correspondence, campus and off-campus near-print informational material, procedural guidelines, student performance evaluations, student assignment contracts, annotated Wetlands Thesaurus, newsletters, and file notes

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Student Personnel records: Retain in office 3 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

DIRECTOR OF COASTAL INFORMATION REPOSITORIES WORKING FILES, 1982-1986 (OBSOLETE)

This series contains photocopies of monthly reports sent off campus, originals or photocopies of campus and off-campus correspondence, off-campus near-print informational material, invoices received from Accounting Services, monthly ledgers sheets received from off campus, file notes, and salary distribution forms.

RETENTION: Destroy by landfill.

DIRECTOR OF COASTAL INFORMATION REPOSITORY GRANT FILES, 1953-1973 (OBSOLETE)

This series contains photocopies of off-campus correspondence, photocopies of contracts, file notes, and photocopies of proposals.

RETENTION: Destroy by landfill.

DIRECTOR OF COASTAL INFORMATION REPOSITORY WORKING FILES, 1982-1983 (OBSOLETE)

This series contains photocopies of campus correspondence, off-campus near-print informational material, file notes, and speeches.

RETENTION: Destroy by shredding, then landfill.

DIRECTOR OF INFORMATION SERVICES AND ARCHIVES GENERAL FILES

This series contains campus and off-campus correspondence, campus and off-campus near-print informational material, and newspaper clippings.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

DOCUMENTS PAID DURING THE PERIOD

This series contains computer-generated Documents Paid During the

Period received from Accounting Services.

RETENTION: Retain in office until superseded, then destroy by recycling.

DRIVER AUTHORIZATION FILES

This series contains photocopies of vehicle authorization forms

sent to Property Control.

RETENTION: Retain 3 years in office, then destroy by recycling.

ELECTRONIC SPREADSHEETS

This series contains spreadsheets that are recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form. RETENTION: a) When used to produce hard copy that is maintained in organized files: Delete when no longer needed to update or produce hard copy. b) When maintained only in electronic form:

Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule. If the electronic version replaces hard copy records with differing retention periods, and agency software does not readily permit selective deletion, delete after the longest retention period has expired.

EQUIPMENT INVENTORY SHEETS

This series contains photocopies of Equipment Inventories

received from Property Control.

RETENTION: Retain 1 year in office, then destroy by recycling.

EQUIPMENT INVENTORY CARD FILE, 1973-1980 (OBSOLETE)

This series contains cards with date of purchase, account, price, and serial number.

RETENTION: Destroy by landfill.

EQUIPMENT ORDERS NOTEBOOK

This series contains photocopies of Purchase Orders received from

Accounting Services.

RETENTION: Retain 3 years in office, then destroy by recycling.

EXPENSE PRINTOUT

This series contains computer-generated reports.

RETENTION: Retain 3 years in office, then destroy by recycling.

FACILITY NEEDS ANALYSIS STUDY FOR THE CENTER FOR WETLAND

RESOURCES FILES, 1988-1988 (OBSOLETE)

This series contains slides, photographs, file notes, blueline

drawings, and maps received from School of Architecture.

RETENTION: Retain in office while active, then transfer to

University Archives.

FOR-SALE/NOT-FOR-SALE RECEIPTS

This series contains photocopies of receipts.

RETENTION: Retain 2 years in office, then 5 years in Records

Center, then destroy by shredding then recycling.

GENERAL LEDGER SYSTEM NOTEBOOK

This series contains procedural guidelines received from

Accounting Services.

RETENTION: Retain in office until superseded, then destroy by

recycling.

GRANT CONTRACTS FILES

This series contains photocopies of campus and off-campus correspondence, photocopies of contracts, photocopies of contract revisions, photocopies of invoices received from Accounting Services, photocopies of checks, photocopies of Records of Grant Establishment received from Accounting Services, and photocopies of grant proposals.

RETENTION: Retain in office 3 years after termination of contract, then destroy by shredding then landfill.

GRANTS AND CONTRACTS COORDINATOR WORKING FILES

This series contains photocopies of campus and off-campus correspondence, excerpts from publications, photocopies of Operating Budgets for Fiscal Years received from Budget and Planning, promotion and tenure guidelines received from Academic Affairs, and computer-generated LSU System financial reports received from System Office.

RETENTION: Budgets and contents: Retain 3 years in office, then destroy by recycling. All other records: Retain in office while active or until superseded, then destroy by recycling.

INDEX CARD FILE

This series contains cards with name of publication, date, author, etc.

RETENTION: Retain in office while active, then destroy by landfill.

LAND SATELLITE PHOTOGRAPHS, 1975-1979 (OBSOLETE)

This series contains microfilm received from off campus.

RETENTION: Retain in office while active, then destroy by

landfill.

LSU POLICIES AND PROCEDURES NOTEBOOKS

This series contains procedural guidelines, Permanent Memoranda received from Office of the President, and policy statements received from Office of the Chancellor.

RETENTION: Retain in office until superseded, then destroy by recycling.

LSU TODAY

This series contains LSU Today received from Public Relations.

RETENTION: Retain in office while active, then destroy by

recycling.

MAINFRAME PROGRAMS PRINTOUTS

This series contains computer-generated reports.

RETENTION: Retain 3 years in office, then destroy by landfill.

MAP FILES

This series contains maps and photographs.

RETENTION: Retain permanently in office.

MAPS CARD FILE, 1975-1979 (OBSOLETE)

This series contains cards with numbered locations.

RETENTION: Retain in office while active, then destroy by

landfill.

MARINE EDUCATION FOR MARINE SCIENCES MICROFICHE, 1980-1984

(OBSOLETE)

This series contains microfiche received from off campus.

RETENTION: Retain in office while active, then destroy by

landfill.

MASTER FORMS

This series contains master forms.

RETENTION: Retain permanently in office.

MEKONG RIVER DELTA AERIAL PHOTOGRAPHS, 1953-1953 (OBSOLETE)

This series contains classified photographs received from off campus.

RETENTION: Retain in office while active, then destroy by landfill.

MINERAL MANAGEMENT SERVICE ADMINISTRATION FILES, 1985-1988 OBSOLETE)

This series contains campus and off-campus correspondence, photocopies of Requests for Budget Adjustments sent to Budget and Planning, and file notes.

RETENTION: Retain 5 years in office, then destroy by shredding then landfill.

MONTHLY ACCOUNT PRINTOUTS

This series contains computer-generated reports.

RETENTION: Retain in office until superseded, then destroy by

landfill.

MONTHLY COMPUTER USE INVOICES

This series contains computer-generated invoices received from

SNCC.

RETENTION: Retain 2 years in office, then 5 years in Records

Center, then destroy by recycling.

MONTHLY LEDGERS

This series contains monthly ledgers received from Accounting

Services.

RETENTION: Retain in office until superseded, then destroy by

recycling.

MONTHLY RECONCILIATION LEDGERS

This series contains ledgers.

RETENTION: Record (master) copy: Retain permanently in office.

Duplicates: Retain in office until superseded, then destroy by

recycling.

OUTSIDE CENTER FOR WETLAND RESOURCES FILES

This series contains campus correspondence received, off-campus near-print informational material, and procedural guidelines received from campus offices.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.

OUTSIDE AGENCIES FILES

This series contains photocopies of invoices.

RETENTION: Retain 2 years in office, then 5 years in Records

Center, then destroy by recycling.

PARENT ACCOUNTS FILES

This series contains photocopies of Requests for Budget

Adjustments sent to Budget and Planning and photocopies of

monthly ledger sheets received from Accounting Services.

RETENTION: Retain 3 years in office, then destroy by recycling.

PAYROLL CHECK DISTRIBUTION REPORTS

This series contains computer-generated reports received from

Accounting Services.

RETENTION: Retain 3 years in office, then destroy by shredding

then recycling.

PAYROLL FILES

This series contains computer-generated Payroll Check Distribution Reports received from Accounting Services and timesheets.

RETENTION: Payroll Check Distribution Reports: Retain 3 years in office, then destroy by shredding then recycling. Timesheets:

Record (master) copy: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. Duplicates: Retain in office until summarized, then destroy by shredding then landfill.

PAYROLL VOUCHERS NOTEBOOK

This series contains photocopies of Payroll Vouchers.

RETENTION: Record (master) copy: Retain 2 years in office, then 5 years in Records Center, then destroy by shredding then landfill.

Duplicates: Retain in office while active, then destroy by landfill.

PERSONNEL TERMINATION FILES

This series contains photocopies of Per-2 Personnel Appointments sent to Human Resource Management and photocopies of timesheets sent to Payroll.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling.

PETTY CASH AND PURCHASING DOCUMENTATION FILES

This series contains photocopies of campus correspondence, photocopies of bid summary sheets sent to Purchasing, photocopies of contracts received from Purchasing, NCR copies of Work Requests sent to Facility Services, and photocopies of Petty Cash

Vouchers sent to Office of Bursar Operations.

RETENTION: Retain 3 years in office, then destroy by recycling.

POST-AWARD ADMINISTRATION AND REPORTING REQUIREMENTS FILES

This series contains campus correspondence, procedural guidelines received from off campus, and computer-generated Directory of Grants and Contracts.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. All other contents: Retain in office while active or until superseded, then destroy by recycling.

PUBLICATION LIST WORKING FILES

This series contains worksheets and guidelines.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

PUBLICATIONS FILES

This series contains theses received from campus offices, dissertations received from campus offices, conference proceedings received from off campus, monographs received from off campus, and technical reports received from off campus.

RETENTION: Retain in office while active, then transfer to University Archives.

PUBLISHED REPORTS FILES

This series contains published reports received from off campus and index received from off campus.

RETENTION: Retain in office while active, then destroy by landfill.

PURCHASE ORDERS NOTEBOOK

This series contains photocopies of Purchase Orders sent to

Purchasing.

RETENTION: Retain 3 years in office, then destroy by recycling.

REFERENCE FILES

This series contains campus near-print informational material and procedural guidelines received from campus offices.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

REJECTED GRANT PROPOSALS

This series contains photocopies of grant proposals received from

principal investigator.

RETENTION: Retain 3 years in office, then destroy by recycling.

REPRINTED PUBLICATIONS FILES, 1935-1971 (OBSOLETE)

This series contains non-copyrighted reprinted publications and

computer-generated index.

RETENTION: Retain permanently in office.

REQUISITION TRACKING NOTEBOOK

This series contains tracking sheets with order number, date, etc.

RETENTION: Retain 3 years in office, then destroy by recycling.

REQUISITIONS AND PURCHASE ORDERS

This series contains photocopies of requisitions sent to

Accounting Services and photocopies of Purchase Orders sent to

Purchasing.

RETENTION: Retain 3 years in office, then destroy by recycling.

RESEARCH ASSOCIATE WORKING FILES

This series contains file lists, equipment manuals received from off campus, meeting minutes received from campus offices, and campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

RESEARCH NEWSLETTERS

This series contains campus and off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

SALARY AND GRADUATE ASSISTANT PERSONNEL FILES

This series contains photocopies of Per-3 Personnel Status Changes.

RETENTION: Staff personnel records: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling. Graduate assistant records: Retain in office 3 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling.

SEA GRANT CONTRACT NUMBER NA8SAA-D-5G141 ACCOUNTING FILES

This series contains photocopies of campus and off-campus correspondence, photocopies of news clippings, photocopies of Requests for Budget Adjustments sent to Budget and Planning, NCR copies of Internal Transactions received from campus offices, photocopies of monthly ledger sheets received from Accounting Services, NCR copies of requisitions, NCR copies of Travel Expense Vouchers sent to Accounting Services, reprint order forms, photocopies of Direct Charges, photocopies of Petty Cash Reimbursement sheets, carbon copies of Postage Charge sheets received from Campus Mail, and photocopies of project allocation letters sent to Grants and Contracts.

RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by landfill.

SEA GRANT CONTRACT NUMBER NA85AA-D-5G144 GRANT HISTORY FILES

This series contains campus correspondence, photocopies of offcampus correspondence, photocopies of Records and Grant Establishment, photocopies of Amendment to Financial Assistance Award, and revised proposals received from Sea Grant.

RETENTION: Retain in office 3 years after termination of contract, then destroy by shredding then landfill.

SEA GRANT CONTRACT NUMBER NA89AA-D-5G220 ACCOUNTING FILES

This series contains photocopies of campus and off-campus correspondence, photocopies of news clippings, photocopies of Requests for Budget Adjustments sent to Budget and Planning, photocopies or NCR copies of Internal Transactions received from campus offices, photocopies of monthly ledger sheets received from Accounting Services, NCR copies of requisitions, NCR copies of Travel Expense Vouchers sent to Accounting Services, photocopies of Direct Charges, reprint order forms, photocopies of Petty Cash Reimbursements, carbon copies of postage charge sheets received from Campus Mail, and photocopies of project allocation letters sent to Grants and Contracts.

RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by landfill.

SEA GRANT CONTRACT NUMBER NA89AA-D-5G220 GRANT HISTORY FILES

This series contains campus correspondence, photocopies of off-campus correspondence, photocopies of Records of Grant Establishment, photocopies of Amendments to Financial Assistance Awards, and revised proposals received from Sea Grant.

RETENTION: Retain in office 3 years after termination of contract, then destroy by shredding then landfill.

SEA GRANT PERSONNEL APPOINTMENT FORMS NOTEBOOK

This series contains photocopies of Per-2 Personnel Appointments and photocopies of Student Employment Processing forms.

RETENTION: Staff personnel records: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. Student personnel records: Retain in office 3 years after termination or

until final disposition of charge or civil action, then destroy by shredding then recycling.

SEA GRANT PERSONNEL PAYROLL SHEETS NOTEBOOKS

This series contains payroll sheets.

RETENTION: Retain in office 3 years after termination of

contract, then destroy by shredding then landfill.

SEA GRANT PROPOSALS FILES

This series contains campus and off-campus correspondence, photocopies of Purchase Orders sent to Purchasing, photocopies of receiving reports received from Purchasing, grant proposals received from Sea Grant, and Amendments to Financial Assistance Award received from off campus.

RETENTION: Retain in office 3 years after termination of contract, then destroy by shredding then landfill.

SEA GRANT STANDING ORDERS AND BLANKET ORDERS FILES

This series contains photocopies of invoices sent to Accounting

Services, NCR copies of Purchase Orders received from Purchasing,

NCR copies of requisitions sent to Purchasing, NCR copies of

Requests for Purchase Order Alteration or Cancellation sent to

Purchasing and blanket order worksheets.

RETENTION: Retain 2 years in office, then 5 years in Records

Center, then destroy by landfill.

SPECIAL PROJECTS AND ADMINISTRATION COMPUTER USE GUIDELINES NOTEBOOKS

This series contains off-campus near-print informational material, file notes, sample reports, and Bulletin Board printouts received from SNCC.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

STATE, FEDERAL, AND PRIVATE CONTRACTS FILES

This series contains photocopies of campus and off-campus correspondence, photocopies of bids received from Accounting Services, photocopies of contracts, photocopies of Requests for Budget Adjustments sent to Accounting Services, Budget Proposed Allocations A,B, and C received from Budget and Planning, photocopies of check requests sent to Accounting Services, NCR copies of Internal Transactions sent to Accounting Services, photocopies of invoices sent to Accounting Services, monthly ledger sheets received from Accounting Services, NCR copies of Purchase Orders received from Purchasing, photocopies of receiving reports sent to Accounting Services, NCR copies of requisitions sent to Accounting Services, photocopies of Travel Expense Vouchers sent to Accounting Services, and Work Requests sent to Facility Services.

RETENTION: Retain in office 3 years after termination of contract, then destroy by shredding then landfill.

STATE FUNDS FILES

This series contains photocopies of Requests for Budget Adjustments sent to Budget and Planning, photocopies of Check Requests sent to Accounting Services, NCR copies of Internal Transactions sent to Accounting Services, monthly ledger sheets received from Accounting Services, NCR copies of Internal Transactions sent to Accounting Services, photocopies of receiving reports sent to Accounting Services, NCR copies of requisitions sent to Accounting Services, photocopies of Travel Expense Vouchers sent to Accounting Services, NCR copies of Work Requests sent to Facility Services, and boat and truck use and gas purchase backup sheets.

RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by landfill.

STATE FUNDS RECONCILIATION VOLUME

This series contains computer-generated monthly ledger sheets received from SNCC and file notes.

RETENTION: Retain in office until superseded, then destroy by landfill.

STUDENT AND WAGE PAYROLL TIMESHEETS

This series contains photocopies of timesheets sent to Payroll.

RETENTION: Student payroll records: [Record (master) copy: Retain in office 3 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling.

Duplicates: Retain in office until summarized, then destroy by shredding then recycling.] Wage payroll records: [Record (master) copy: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling. Duplicates: Retain in office until summarized, then destroy by shredding then recycling.]

STUDENT APPOINTMENT NOTEBOOKS

This series contains photocopies of Student Appointment Processing forms.

RETENTION: Retain in office 3 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling.

STUDENT PAYROLL FILES

This series contains photocopies of Per-2 Personnel Appointments sent to Payroll and photocopies of student timesheets.

RETENTION: Retain in office 3 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling.

TAPE DUMPS, 1982-1984 (OBSOLETE)

This series contains tape dumps.

RETENTION: Retain in office while active, then destroy by

landfill.

TRACKING NUMBERS NOTEBOOKS

This series contains tracking number sheets with CWR number, requisition number, etc.

RETENTION: Retain 3 years in office, then destroy by recycling.

TRAVEL APPROVAL FILES

This series contains Blanket Approvals for In-State Travel sent to Accounting Services and Requests for Authorization to Travel sent to Accounting Services.

RETENTION: Retain 3 years in office, then destroy by shredding then landfill.

TRAVEL VOUCHER NUMBER NOTEBOOK

This series contains tracking number sheets with CWR number, voucher number, etc.

RETENTION: Retain 3 years in office, then destroy by recycling.

TRUCK AND BOAT CHECKOUT FORMS

This series contains NCR copies of checkout forms.

RETENTION: Retain 3 years in office, then destroy by landfill.

VEHICLE AND VESSEL REGISTRATION AND SERVICE NOTEBOOKS

This series contains file notes.

RETENTION: Retain in office while active, then destroy by

recycling.

VEHICLE LOG

This series contains photocopies of monthly vehicle log sheets

with date, LSU tag number, name of user, etc. sent to Property

Control.

RETENTION: Retain 3 years in office, then destroy by recycling.

VENDOR SUPPLY CATALOGS

This series contains catalogs received from off campus.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

WATER LEVEL GRAPHS

This series contains originals and photocopies of water level

graphs received from researchers.

RETENTION: Retain permanently in office.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.

YEARLY BUDGET PREPARATION FILES

This series contains Operating Budgets for Fiscal Years received

from Budget and Planning and worksheets.

RETENTION: Retain 3 years in office, then destroy by recycling.

PORTS AND WATERWAYS INSTITUTE

CCEER

ADMINISTRATIVE FILES

This series contains campus and off-campus correspondence, proposals, and photocopies of requests for proposals sent off campus.

RETENTION: Retain 5 years in office, then destroy by shredding then landfill.

BUDGET FILES

This series contains photocopies or NCR copies of the following:

Internal Transactions, Travel Expense Vouchers, invoices,

receipts, Capital Outlay Budget Requests, and Requests for Budget

Adjustments.

RETENTION: Retain 2 years in office, then 5 years in Records

Center, then destroy by landfill.

CATIPAL OUTLAY REQUESTS

This series contains photocopies of Capital Outlay Requests

received from CCEER.

RETENTION: Retain 3 years in office, then destroy by recycling.

COMMODITY BY OlD COUNTRY AND TYPE SERVICE

This series contains computer-generated reports.

RETENTION: Retain 3 years in office, then destroy by landfill.

CORRESPONDENCE

This series contains campus and off-campus correspondence.

RETENTION: Retain 5 years in office, then destroy by shredding

then landfill.

CORRESPONDENCE FILES

This series contains off-campus correspondence and file lists.

RETENTION: Retain 5 years in office, then destroy by shredding

then landfill.

DIRECTOR PROJECT FILES

This series contains photocopies of contracts sent to CCEER, photocopies of proposals, and file notes.

RETENTION: Retain in office 7 years after termination of contract, then destroy by shredding then landfill.

DOCUMENTS FILES, 1985-1986, (OBSOLETE)

This series contains documents.

RETENTION: Destroy by shredding, then landfill.

ELECTRONIC SPREADSHEETS

This series contains spreadsheets that are recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form. RETENTION: a) When used to produce hard copy that is maintained in organized files: Delete when no longer needed to update or produce hard copy. b) When maintained only in electronic form:

Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule. If the electronic version replaces hard copy records with differing retention periods, and agency software does not readily permit selective deletion, delete after the longest retention period has expired.

LEDGERS

This series contains computer-generated ledgers received from

CCEER.

RETENTION: Retain in office until superseded, then destroy by

recycling

LEGISCON STATE HOUSE REPORT

This series contains reports received from off campus.

RETENTION: Retain in office while active, then destroy by

landfill.

LSU POLICY STATEMENTS AND PROCEDURAL GUIDELINES

This series contains policy statements received from Office of the Chancellor and procedural guidelines received from campus offices

RETENTION: Retain in office until superseded, then destroy by recycling.

LSU RESEARCH REPORT

This series contains reports received from Office of Research and

Economic Development.

RETENTION: Retain in office while active, then destroy by

recycling.

MASTER PLAN FOR DEVELOPMENT NOTEBOOK

This series contains a master plan received from off campus.

RETENTION: Retain in office while active, then destroy by

recycling.

NEAR-PRINT INFORMATIONAL MATERIAL

This series contains campus and off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

NEWSLETTERS

This series contains newsletters received from off campus.

RETENTION: Retain in office while active, then destroy by

landfill.

PORT INFORMATIONAL MATERIAL

This series contains off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded₁ then destroy by landfill.

PROJECT REPORTS AND PROPOSALS

This series contains project reports and proposals.

RETENTION: Retain in office 7 years after termination of

contract, then destroy by shredding then landfill.

PROJECTS FILES

This series contains campus and off-campus correspondence, offcampus near-print informational material, and projects received from off campus.

RETENTION: Retain in office 7 years after termination of contract, then destroy by shredding then landfill.

REPORTS ON PORTS

This series contains reports received from off campus.

RETENTION: Retain in office while active, then destroy by

landfill.

RESEARCH MATERIAL FILES

This series contains off-campus near-print informational material, reports received from off campus, and photocopies of reports received from CCEER.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

RESEARCH REPORTS

This series contains research reports.

RETENTION: Retain in office while active, then transfer to

University Archives.

SENATE AND HOUSE LEGISLATIVE BILLS

This series contains photocopies of bills received from off campus.

RETENTION: Retain in office while active, then destroy by recycling.

STAFF AND FACULTY PERSONNEL FILES

This series includes but may not be limited to resumes, photocopies of appointment forms sent to Human Resource Management, leave slips, Position Descriptions, and vitae received from off campus.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

TRAVEL FILES

This series contains photocopies of Travel Expense Vouchers sent to CCEER and photocopies of Requests for Authorization to Travel sent to CCEER.

RETENTION: Retain 3 years in office, then destroy by recycling.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy₁ provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.

INSTITUTE FOR ENVIRONMENTAL STUDIES

CENTER FOR ENERGY STUDIES

ACCOUNTING FILES

This series contains NCR copies of Purchase Orders sent to Purchasing, Receiving Reports sent to Purchasing, Requisitions sent to Purchasing, monthly ledger sheets received from Accounting Services, and photocopies or NCR copies of the following sent to Accounting Services: Travel Expense Vouchers, invoices, and Internal Transactions.

RETENTION: Retain in office for 2 years, then 5 years in Records Center, then destroy by landfill.

ADMINISTRATIVE DATABASES

This series contains databases that support administrative of housekeeping functions by containing information derived from hard copy records that are 1) authorized for destruction in the LSU Retention and Disposal Schedule and 2) maintained in organized files.

RETENTION: Delete information in the databases when no longer needed.

CORRESPONDENCE

This series contains campus and off-campus correspondence.

RETENTION: Retain 5 years in office, then destroy by shredding

then landfill.

COURSE FILES

This series contains photocopies of textbook orders sent to LSU

Union Bookstore and computer-generated Course Management Reports

received from Student Records and Registration.

RETENTION: Retain 3 years in office, then destroy by recycling.

ELECTRONIC SPREADSHEETS

This series contains spreadsheets that are recorded on electronic media such as hard disks or floppy diskettes: a) when used to produce hard copy that is maintained in organized files or b) when maintained only in electronic form.

RETENTION: a) When used to produce hard copy that is maintained in organized files: Delete when no longer needed to update or produce hard copy. b) When maintained only in electronic form:

Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule. If the electronic version replaces hard copy records with differing retention periods, and agency software does not readily permit selective deletion, delete after the longest retention period has expired.

FACULTY, STAFF, AND GRADUATE STUDENT PERSONNEL FILES

This series contains off-campus correspondence, resumes received from off campus, photocopies of performance evaluations, photocopies of step increase forms received from Human Resource Management, photocopies of leave slips, and photocopies or NCR copies of the following sent to Human Resource Management: Position Descriptions, LSU-l Personnel Actions, LSU-5 Attendance

and Leave Records, Per-2 Personnel Appointments, Per-3 Personnel Status Changes, Per-ls, Per-26s, Per-40 Contracts, vitae, Loyalty Oaths, and I-9s.

RETENTION: Graduate student records: Retain in office 3 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. All other contents: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

GRANTS AND CONTRACTS FILES

This series contains photocopies of contracts received from off campus and photocopies of the following sent off campus: grant applications, grant reports, proposals, and correspondence.

RETENTION: Retain in office 3 years after year of compilation, then destroy by shredding then recycling.

NEAR-PRINT INFORMATIONAL MATERIAL

This series contains off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

PAYROLL CHECK DISTRIBUTION REPORTS

This series contains photocopies of computer-generated Payroll

Check Distribution Reports received from Human Resource

Management.

RETENTION: Retain 3 years in office, then destroy by shredding

then recycling.

REPORTS FILES

This series contains computer-generated Enrollment Summaries received from Budget and Planning and photocopies of short reports sent off campus.

RETENTION: Retain 3 years in office, then destroy by recycling.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.

RADIATION SAFETY OFFICE

CENTER FOR ENERGY STUDIES

ADMINISTRATIVE FILES

This series contains campus and off-campus correspondence, off-campus near-print informational material, photocopies of budgets, file notes, and registration certificates for X-ray machines received from off campus.

RETENTION: Retain permanently in office.

CALIBRATED SOURCES CERTIFICATES

This series contains certificates received from off campus.

RETENTION: Retain permanently in office.

CHRONOLOGICAL FILES

This series contains campus and off-campus correspondence, photocopies of reports sent to campus offices, and photocopies of grant proposals sent to Grants and Contracts.

RETENTION: Retain 5 years in office, then destroy by shredding then landfill.

DENTAL FILM, 1960-1985 (OBSOLETE)

This series contains dental film.

RETENTION: Retain permanently in office.

DISBURSEMENT AND INVENTORY CARD FILE

This series contains NCR copies of Disbursement and Inventory

Cards received from campus offices.

RETENTION: Retain permanently in office.

DOSE EXPOSURE SUMMARY REPORTS

This series contains computer-generated Dose Exposure Summary

Reports.

RETENTION: Retain permanently in office.

ELECTRONIC SPREADSHEETS

This series contains spreadsheets that are recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form. RETENTION: a) When used to produce hard copy that is maintained in organized files: Delete when no longer needed to update or produce hard copy. b) When maintained only in electronic form:

Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule. If the electronic version replaces hard copy records with differing retention periods, and agency software does not readily permit selective deletion, delete after the longest retention period has expired.

GRANT PROPOSALS

This series contains photocopies of grant proposals sent to

Grants and Contracts.

RETENTION: Retain in office 3 years after year of compilation, then destroy by shredding then recycling. Retain in office while active, then destroy by shredding then recycling.

INVENTORY CARDS, 1960-1985 (OBSOLETE)

This series contains inventory cards.

RETENTION: Retain permanently in office.

LABORATORY DIAGRAMS

This series contains diagrams.

RETENTION: Retain in office until superseded, then destroy by

recycling.

LEAK TEST RESULTS

This series contains test result sheets.

RETENTION: Retain permanently in office.

MANUALS

This series contains manuals received from off campus.

RETENTION: Retain in office until superseded, then destroy by

landfill.

NEAR-PRINT INFORMATIONAL MATERIAL

This series contains campus and off-campus near-print informational material.

RETENTION: Retain in office until superseded, then destroy by landfill.

PROFESSIONAL SOCIETY AND BUDGET FILES

This series contains off-campus correspondence, off-campus near-print informational material, and photocopies of budgets.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. Budgets: Retain 3 years in office, then destroy by recycling. All other contents: Retain in office until superseded, then destroy by landfill.

RADIATION EXPOSURE RECORDS, 1960-1985 (OBSOLETE)

This series contains campus and off-campus correspondence,

Current Occupations Radiation Exposure forms, and Radiation

Exposure Records.

RETENTION: Retain in office while active, then destroy by

landfill.

RADIATION EXPOSURE RESULTS

This series contains Radiation Exposure Results.

RETENTION: Retain permanently in office.

RADIATION TRAINING TESTS

This series contains taken tests.

RETENTION: Retain permanently in office.

RADIATION USERS FILES

This series contains campus correspondence, laboratory surveys, inventories, Incident Reports, and photocopies of routing sheets for grant proposals sent to Grants and Contracts.

RETENTION: Retain permanently in office.

RADIOACTIVE WASTE SHIPMENT AND DISPOSAL MANIFESTS

This series contains NCR copies of Radioactive Waste Shipment and

Disposal Manifests received from off campus.

RETENTION: Retain permanently in office.

REFERENCE NOTEBOOKS

This series contains off-campus near-print informational material, regulations received from campus offices, Badge Applicant Questionnaires, and code of Federal Register received from off campus.

RETENTION: Retain in office until superseded, then destroy by landfill.

TRAINING FILES

This series contains campus near-print informational material and transparencies.

RETENTION: Retain in office until superseded₁ then destroy by landfill.

VENDOR CATALOGS

This series contains vendor catalogs received from off campus.

RETENTION: Retain in office until superseded, then destroy by

landfill.

WASTE DISPOSAL FORMS

This series contains Waste Disposal forms.

RETENTION: Retain in office while active, then destroy by

landfill.

WASTE RECEIPTS

This series contains receipts.

RETENTION: Retain 2 years in office, then 5 years in Records

Center, then destroy by landfill.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.

WORKING FILES

This series contains all or some of the following: campus and off-campus correspondence, off-campus near-print informational material, NCR copies of requisitions sent to Purchasing, leak tests, survey sheets, file notes, file lists, and Radiation Badge Numbers lists.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Requisitions: Retain 3 years in office, then destroy by landfill. All other contents:

Retain in office until superseded, then destroy by landfill.

RESEARCH AND DEVELOPMENT DIVISION FOR ENERGY STUDIES

CENTER FOR ENERGY STUDIES INFORMATION FILES

This series contains campus and off-campus correspondence, photocopies of meeting minutes, campus and off-campus near-print informational material, procedural guidelines received from campus offices, and file notes.

RETENTION: Campus correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents:

Retain in office while active or until superseded, then destroy by landfill.

COORDINATOR CONFERENCE AND WORKSHOP FILES

This series contains campus and off-campus correspondence, letters of reference received from off campus, resumes received from off campus, and rosters.

RETENTION: Campus correspondence: Retain 5 years in office, then destroy by shredding then landfill. Resumes (not hired):

Retain 1 year in office, then destroy by landfill. Resumes (hired): Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. All other contents: Retain in office while active, then destroy by recycling.

COORDINATOR WORKING FILES

This series contains campus and off-campus near-print informational material, procedural guidelines received from campus offices, file notes, and file lists.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

CORRESPONDENCE

This series contains off-campus correspondence.

RETENTION: Retain 5 years in office, then destroy by shredding

then landfill.

D.O.E. CONTRACT FILES

This series contains campus and off-campus correspondence, resumes received from off campus, budgets, and photocopies of proposals sent off campus.

RETENTION: Retain in office 3 years after termination of contract, then destroy by shredding then landfill.

FACULTY PASS-THROUGH ADMINISTRATIVE FILES

This series contains campus and off-campus correspondence, proposals, file notes, file lists, final reports, and photocopies of Requests for Proposals received from campus offices and of f campus.

RETENTION: Retain in office while active, then destroy by recycling.

FACULTY RESEARCH FILES

This series contains campus and off-campus correspondence, proposals received from faculty, and final reports received from faculty.

RETENTION: Retain permanently in office.

LSU INFORMATION FILES

This series contains campus correspondence, campus near-print informational material, file notes, and photocopies of research reports received from campus offices.

RETENTION: Campus correspondence: Retain 5 years in office, then destroy by shredding then recycling. All other contents:

Retain in office while active or until superseded, then destroy by landfill.

NEAR-PRINT INFORMATIONAL MATERIAL

This series contains campus and off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

PINCH TECHNOLOGY CONFERENCE FILES, 1988-1988 (OBSOLETE)

This series contains off-campus near-print informational material, NCR copies of Travel Expense Vouchers sent to Accounting Services, photographs, evaluations, and photocopies of contracts received from of f campus.

RETENTION: Retain in office while active, then destroy by landfill.

PROPOSALS

This series contains photocopies of proposals received from professors.

RETENTION: Retain in office while active, then destroy by recycling.

REFERENCE NOTEBOOKS

This series contains annual reports received from campus offices, campus and off-campus near-print informational material, Program Study Summary Reports received from off campus, Research Program Announcements received from off campus, and photocopies of proposals sent off campus.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.

WETLAND BIOGEOCHEMISTRY INSTITUTE

CCEER

APPLICATIONS FILES

This series contains resumes received from off campus and vitae

received from off campus.

RETENTION: Retain 1 year in office, then destroy by landfill.

CAMPUS CORRESPONDENCE

This series contains campus correspondence.

RETENTION: Retain 5 years in office, then destroy by shredding

then recycling.

CATALOGS

This series contains catalogs received from off campus.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

CHART OF ACCOUNTS

This series contains computer-generated Chart of Accounts received from Office of the Dean.

RETENTION: Retain in office until superseded, then destroy by recycling.

CORRESPONDENCE

This series contains campus and off-campus correspondence.

RETENTION: Retain 5 years in office, then destroy by shredding

then landfill.

COVER SHEETS

This series contains cover sheets.

RETENTION: Retain 3 years in office, then destroy by recycling.

DAILY VEHICLE LOG

This series contains log sheets.

RETENTION: Retain 3 years in office, then destroy by recycling.

DEPARTMENTAL FILES

This series contains campus and off-campus correspondence, campus and off-campus near-print informational material, policy statements received from Office of the Chancellor, procedural guidelines received from campus offices, photocopies of timesheets sent to Payroll, photocopies of Telephone Extension Activities received from Telecommunications, student applications, file lists, file notes, and NCR copies or photocopies of the following sent to CCEER: Internal Transactions, Petty Cash Vouchers, requisitions, and leave slips.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Leave slips: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. All Purchasing records: Retain 3 years in office, then destroy by recycling. Applications:Retain 1 year in office, then destroy by recycling.

All other contents: Retain in office while active or until superseded, then destroy by landfill.

DIRECTOR ADMINISTRATIVE FILES

This series contains campus and off-campus correspondence, campus near-print informational material, procedural guidelines received from campus offices, photocopies of Travel Expense Vouchers sent to CCEER, photocopies of Per-2s sent to Office of the Dean, photocopies of Per-3s sent to Office of the Dean, computer-generated budgets, and photocopies of Per-25s sent to Office of the Dean.

RETENTION: Personnel records: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling. Travel and budget records: Retain 3 years in office, then destroy by recycling. All other contents: Retain 5 years in office, then transfer to University Archives.

INTERNAL TRANSACTIONS

This series contains NCR copies of Internal Transactions sent to

CCEER.

RETENTION: Retain 3 years in office, then destroy by landfill.

INVENTORY FILES

This series contains photocopies of Equipment Inventories

received from Property Control, computer-generated Surplus

Records received from Office of the Dean, and computer-generated

Inventory Under $250 received from Property Control.

RETENTION: Retain 1 year in office, then destroy by landfill.

NEAR-PRINT INFORMATIONAL MATERIAL

This series contains campus and off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

OPERATING BUDGET FOR FISCAL YEAR

This series contains computer-generate~ Operating Budgets for

Fiscal Years received from CCEER.

RETENTION: Retain 3 years in office, then destroy by recycling.

PERSONNEL APPOINTMENT FORMS FILES

This series contains photocopies or NCR copies of the following sent to Office of the Dean: Per-2 Personnel Appointments, Per-3 Personnel Status Changes, Per-25s, Loyalty Oaths, Permanent PreExisting Disability Forms, and Exchange Visitor Forms.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

PETTY CASH VOUCHERS

This series contains photocopies of Petty Cash Vouchers sent to

CCEER.

RETENTION: Retain 3 years in office, then destroy by landfill.

PUBLISHED RESEARCH PAPERS

This series contains photocopies of research papers.

RETENTION: Retain in office while active, then transfer to

University Archives

REFERENCE FILES

This series contains journal formats, file lists, and file notes.

RETENTION: Retain in office while active, then destroy by

recycling.

SCHOLARSHIP FILES

This series contains campus and off-campus correspondence and photocopies of test scores received from Graduate School.

RETENTION: Retain in office 5 years after termination of contract, then destroy by shredding then landfill.

SOIL SURVEYS

This series contains soil surveys of various parishes in

Louisiana received from off campus.

RETENTION: Retain in office while active, then destroy by

landfill.

SYMPOSIUM FILES

This series contains campus and off-campus correspondence, campus and off-campus near-print informational material, file lists, file notes, registration forms, abstracts received from off campus, and photocopies of.invoices sent to CCEER.

RETENTION: Invoices: Retain 2 years in office, then 5 years in Records Center, then destroy by recycling. Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

TRAVEL FILES

This series contains off-campus near-print informational material, photocopies of Travel Expense Vouchers, and receipts received from off campus.

RETENTION: Retain 3 years in office, then destroy by shredding then landfill.

UNITED WAY FILES

This series contains campus correspondence and photocopies of pledges sent to Office of the Dean.

RETENTION: Retain 5 years in office, then destroy by shredding then landfill.

UNPUBLISHED DATA, 1981-1990 (OBSOLETE)

This series contains data received from researchers.

RETENTION: Retain in office while active, then destroy by

recycling.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.