BAND DEPARTMENT/SCHOOL OF MUSIC

ACCOUNTING FILES

This series contains photocopies of check requests sent to Accounting Services, photocopies of Internal Transactions sent to Accounting Services, photocopies of invoices sent to Accounting Services, computer-generated monthly ledger sheets received from Accounting Services, and NCR copies of the following sent to Purchasing: Purchase Orders, receiving reports, and requisitions.

RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by shredding then landfill.

ADMINISTRATIVE FILES

This series contains campus and off-campus correspondence, instrument inventories, photocopies of meeting minutes, campus near-print informational material, procedural guidelines generated here and received from campus offices, file lists, photocopies of year-end activity reports sent to Office of the Dean, rosters, and file notes.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Inventories: Retain 1 year in office, then destroy by recycling. All other contents:

Retain in office while active or until superseded, then destroy by landfill.

BAND CAMPS NOTEBOOKS

This series contains campus and off-campus correspondence, campus near-print informational material, photocopies of Internal Transactions sent to Accounting Services, computer-generated monthly ledger sheets received from Accounting Services, file lists, file notes, photocopies of Travel Expense Vouchers sent to Accounting Services, photocopies of requisitions, room assignments, photocopies of registration forms, photocopies of invoices sent to Accounting Services, photocopies of dormitory maps received from Residential Housing, Parking Permit log sheets, and departure slips.

RETENTION: Retain 5 years in office, then destroy by shredding then landfill.

BAND DIRECTORS MAILING LISTS

This series contains Band Directors Mailing Lists received from off campus.

RETENTION: Retain in office while active, then destroy by landfill.

BAND HALL RESERVATION NOTEBOOK

This series contains Band Hall Reservation sheets.

RETENTION: Retain 3 years in office, then destroy by recycling.

BAND MEMBERS CARD FILE

This series contains band members cards.

RETENTION: Retain in office while active, then destroy by landfill.

BAND PROGRAMS FILES, 1985-1986 (OBSOLETE)

This series contains campus correspondence and programs.

RETENTION: Retain in office while active, then destroy by

shredding then landfill.

BUDGET AND SCHOLARSHIP FILES

This series contains computer-generated Operating Budgets for Fiscal Years received from Office of the Dean and Athletic Office, Proposed Budget sheets, campus correspondence, photocopies of letters sent, file lists, file notes, NCR copies of requisitions sent to Purchasing, and campus near-print informational material.

RETENTION: Retain 3 years in office, then destroy by landfill.

CHECK-OUT CARD FILE

This series contains check-out cards.

RETENTION: Retain in office while active, then destroy by

landfill.

CONCERT CASSETTE TAPES

This series contains concert cassette tapes.

RETENTION: Retain in office while active, then transfer to

University Archives.

DEPARTMENTAL FILES, 1982-1987 (OBSOLETE)

This series contains campus correspondence, campus and off-campus near-print informational material, arrangement forms, rosters, computer-generated Chancellor Students reports received from Accounting Services, and photocopies of PER-17 turn-around documents sent to Human Resource Management.

RETENTION: Destroy by shredding, then recycling.

FOOTBALL FILES

This series contains photocopies of Travel Expense Vouchers sent to Athletic Department, photocopies of Meal Allowances sent to Athletic Department, Band Charting of Half-time Performances, photocopies of game schedules received from Athletic Department, lineups, and Football Passes Sign sheets.

RETENTION: Retain 3 years in office, then destroy by landfill.

INSTRUMENT CHECKOUT LOG, 1952-1957 (OBSOLETE)

This series contains instrument checkout log sheets.

RETENTION: Destroy by recycling.

INSTRUMENT ISSUE CARD FILE

This series contains Instrument Issue Cards.

RETENTION: Retain in office while active, then destroy by

landfill.

INSTRUMENT TECHNICIAN WORKING FILES

This series contains computer-generated Inventories of Office

Equipment received from Property Control, campus and off-campus near-print informational material, file notes, computer-generated Inventory Action Requests received from Property Control, Instrument Inventories, and file lists.

RETENTION: Inventories: Retain 1 year in office, then destroy by landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

INVENTORY CARD FILE, 1959-1959 (OBSOLETE)

This series contains inventory cards.

RETENTION: Retain in office while active, then destroy by

landfill.

JOB ANNOUNCEMENTS FILES

This series contains correspondence and off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

LSU BAND ALBUMS

This series contains LSU Band albums.

RETENTION: Retain in office while active, then transfer to

University Archives.

LSU SONGS SHEETS MUSIC FILE

This series contains LSU songs sheets music received from off

campus.

RETENTION: Retain permanently in office.

MISCELLANEOUS FILES, 1951-1959, (OBSOLETE)

This series contains campus and off-campus correspondence, String Instruments log sheets, off-campus near-print informational material, photocopies of invoices sent to Office of the Dean, rosters, inventories, Semester Check-out sheets, file notes, worksheets, and photocopies of insurance claims sent off campus.

RETENTION: Transfer to University Archives.

MUSIC LIBRARY CARD FILE

This series contains music library cards.

RETENTION: Retain permanently in office.

PROGRAM NOTES CARD FILE

This series contains program notes cards.

RETENTION: Retain permanently in office.

PROGRAMS

This series contains programs.

RETENTION: Retain in office while active, then transfer to

University Archives.

PROSPECTIVE STUDENT FILES

This series contains photocopies of campus correspondence sent and applications.

RETENTION: Retain in office 1 year after application term, then destroy by shredding then landfill.

RECEIPT BOOKS

This series contains NCR copies of receipts.

RETENTION: Retain 2 years in office, then 5 years in Records

Center, then destroy by shredding then landfill.

RECRUITING FILES

This series contains photocopies of letters sent, master forms, campus near-print informational material, file lists, and computer-generated lists received from off campus.

RETENTION: Letters: Retain 5 years in office, then destroy by shredding then recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.

REFERENCE FILES

This series contains campus correspondence, file lists, and file notes.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. All other contents: Retain in office while active, then destroy by recycling.

REPAIR CARD FILE

This series contains repair cards.

RETENTION: Retain 5 years in office, then destroy by landfill.

SCHOLARSHIP FILES

This series contains photocopies of student timesheets sent to

Payroll, NCR copies of Departmental Scholarship Recommendation

Forms sent to Student Aid and Scholarships, and clearance forms.

RETENTION: Retain in office 5 years after termination of

contract, then destroy by shredding then landfill.

"TIGER MARCHING BAND: PRE-GAME AND HALF-TIME SHOW" BOOKLETS

This series contains booklets.

RETENTION: Retain in office while active, then transfer to

University Archives.

"25 YEAR HISTORY OF THE BAND" NOTEBOOKS

This series contains photocopy of "25 Year History of the Band."

RETENTION: Retain permanently in office.

VENDOR CATALOGS

This series contains vendor catalogs received from off campus.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

VIDEOTAPES OF BAND PERFORMANCES

This series contains videotapes.

RETENTION: Retain in office while active, then transfer to

University Archives.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.