SOUTHERN REVIEW

ACCOUNTING FILES

This series contains NCR copies of Purchase Orders sent to Purchasing, Receiving Reports sent to Purchasing, Requisitions sent to Purchasing, monthly ledger sheets received from Accounting Services, and photocopies or NCR copies of the following sent to Accounting Services: Travel Expense Vouchers, invoices, and Internal Transactions.

RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by landfill.

ADMINISTRATIVE DATABASES

This series contains databases that support administrative or housekeeping functions by containing information derived from hard copy records that are 1) authorized for destruction in the LSU Retention and Disposal Schedule and 2) maintained in organized files.

RETENTION: Delete information in the database when no longer needed.

ADVERTISING AND PUBLISHERS FILES

This series contains correspondence and photocopies of news

releases sent off campus.

RETENTION: Retain 5 years in office, then transfer to University

Archives.

CARD CATALOG FILES

This series contains cards with finding information.

RETENTION: Retain in office while active, then destroy by

landfill.

CASSETTE TAPES

This series contains cassette tapes.

RETENTION: Retain in office while active, then transfer to

University Archives.

CONTRIBUTOR CARD FILE

This series contains contributor cards.

RETENTION: Retain permanently in office.

CONTRIBUTOR CORRESPONDENCE

This series contains correspondence.

RETENTION: Retain permanently in office.

COPYRIGHT FILES

This series contains correspondence, copyrights received from off

campus, and photocopies of Copyright Transfers sent to author.

RETENTION: Retain in office while active, then transfer to

University Archives.

EDITOR CORRESPONDENCE

This series contains campus and off-campus correspondence.

RETENTION: Retain 5 years in office, then transfer to University Archives

GALLEYS AND MANUSCRIPTS

This series contains galleys received from off campus and

manuscripts received from authors.

RETENTION: Retain in office while active, then transfer to

University Archives.

GENERAL OFFICE FILES

This series contains campus and off-campus correspondence, procedural guidelines, employee performance evaluations, NCR copies of PER-l Requests for Permission to Fill a Vacancy sent to Office of the Dean, job applicant letters of reference received from off campus, job applicant resumes received from off campus, and the following sent to Human Resource Management: photocopies of employee withholding tax statements, Employment Processing Forms, 1-9 Employment Eligibility Verifications, photocopies of LSU-l Personnel Actions, NCR copies of PER-2 Personnel Appointments, NCR copies of PER-3 Personnel Status Changes and Positions Descriptions.

RETENTION: Personnel records: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office until superseded, then destroy by recycling.

INACTIVE SUBSCRIBERS FILES

This series contains correspondence, subscriptions, and renewal notices.

RETENTION: Retain 5 years in office, then destroy by shredding then landfill.

ORIGINAL SERIES AND NEW SERIES SOUTHERN REVIEWS

This series contains "Southern Reviews".

RETENTION: Retain permanently in office.

POTENTIAL CONTRIBUTORS CORRESPONDENCE

This series contains correspondence.

RETENTION: Retain 5 years in office, then destroy by shredding

then landfill.

SUBSCRIBER FILES

This series contains campus and off-campus correspondence.

RETENTION: Retain in office while active, then destroy by

shredding then landfill.

UNPUBLISHED MANUSCRIPTS

This series contains unpublished manuscripts received from off campus.

RETENTION: Retain in office while active, then destroy by landfill.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.

WORKING FILES

This series contains galley proofs, photocopies of manuscripts received from off campus, and page proofs received from printer.

RETENTION: Retain in office while active, then destroy by landfill.