COLLECTION DEVELOPMENT

ACQUIRED AND PENDING COLLECTIONS SHEETS

This series contains typescript sheets with descriptions of holdings, descriptions of contacts with donors, and collection evaluations.

RETENTION: Retain in office while active, then destroy by recycling.

ACTING HEAD OF COLLECTION DEVELOPMENT ADMINISTRATIVE FILES, 1985-19B~ (OBSOLETE)

This series contains campus and off-campus correspondence, photocopies of goals reports received from departments, photocopies of Special Collections grant applications received from Special Collections, and monthly financial statements received from Administrative Services.

RETENTION: Destroy by shredding then landfill.

ADMINISTRATIVE DATABASES

This series contains databases that support administrative or housekeeping functions by containing information derived from hard copy records that are 1) authorized for destruction in the LSU Retention and Disposal Schedule and 2) maintained in organized files.

RETENTION: Delete information in the database when no longer needed.

ANNUAL REPORT FILES, 1974-1988 (OBSOLETE)

This series contains photocopies of statistical reports, photocopies of circulation reports received from library departments, and working drafts of Collection Development annual reports.

RETENTION: Destroy by recycling.

APPROVAL PROGRAM NOTEBOOKS

This series contains vendor approved program worksheets and

related materials.

RETENTION: Retain 3 years in office, then destroy by landfill.

APPROVAL STATISTICS REPORTS

This series contains reports received from off campus.

RETENTION: Retain 3 years in office, then destroy by landfill.

BIBLIOGRAPHER WORKING FILES, l9~3-l984 (OBSOLETE)

This series includes but may not be limited to photocopies of meeting minutes received from campus offices, photocopies of campus and off-campus correspondence, photocopies of policy statements received from Office of the Chancellor, photocopies of procedural guidelines received from Library Office, photocopies of annual reports, surveys, studies, file notes, and catalogs received from vendors.

RETENTION: Destroy by shredding then recycling.

BIBLIOGRAPHIC RESEARCH PROCEDURE MANUAL

This series contains file notes, photocopies of forms, and originals and photocopies of procedural guidelines.

RETENTION: Retain in office while active, then destroy by recycling.

BUDGET FILES

This series includes but may not be limited to photocopies of campus correspondence, photocopies of financial statements received from Accounting Services, and carbon copies of Internal Transactions sent to Purchasing.

RETENTION: Retain 10 years in office, then destroy by landfill.

CANDIDATES FOR SERIALS CANCELLATION REPORTS, 1988-1989 (OBSOLETE)

This series contains computer-generated lists.

RETENTION: Destroy by recycling.

CATALOGED BOOKS FORMS AND Y-SLIPS (OBSOLETE)

This series includes but may not be limited to bibliographic Data

Forms, Y-slips, Notification Forms, and forms received from

libraries.

RETENTION: Retain 3 years in office, then destroy by landfill.

CATALOGING DEPARTMENT REPORTS (OBSOLETE)

This series contains computer-generated reports received from

Cataloging Department.

RETENTION: Retain 3 years in office, then destroy by recycling.

CHEMICAL ABSTRACTS SERVICE SOURCE FILES

This series includes but may not be limited to index, guidelines, and letters received.

RETENTION: Letters: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active, then destroy by recycling.

CHIEF BIBLIOGRAPHER CORRESPONDENCE

This series contains campus and off-campus correspondence.

RETENTION: Retain 5 years in office, then destroy by shredding

then landfill.

CHIEF BIBLIOGRAPHER WORKING FILES

This series contains photocopies of campus and off-campus correspondence and file notes.

RETENTION: Retain in office while active, then destroy by recycling.

CIRCULATION DATA STUDY

This series contains a copy of a Collection Development

Circulation Data Study.

RETENTION: Retain in office while active, then destroy by

landfill.

COLLECTION DEVELOPMENT ADMINISTRATIVE FILES

This series includes but may not be limited to off-campus correspondence, campus correspondence received, and campus and off-campus near-print informational material.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

COLLECTION DEVELOPMENT ANNUAL REPORTS

This series contains photocopies of Collection Development Annual

Reports sent to Office of the Dean.

RETENTION: Retain 3 years in office, then destroy by recycling.

COLLECTION DEVELOPMENT LIBRARIAN TEACHING FILES, 1980-1982,

(OBSOLETE)

This series contains student examinations, syllabi, teaching

notes, and photographs.

RETENTION: Destroy by landfill.

COLLECTION DEVELOPMENT PERSONNEL POLICY FILES

This series includes but may not be limited to job descriptions, employment contracts, job recommendations, and photocopies of campus correspondence.

RETENTION: Contracts: Retain in office 6 years after termination of contract, then destroy by shredding then landfill. Posistion Descriptions: Retain 2 years in office, then destroy by landfill. All other contents: Retain 3 years in office, then destroy by shredding then recycling.

COLLECTION DEVELOPMENT POLICY FILES, 1972-1980 (OBSOLETE)

This series contains off-campus near-print informational material, grant applications received from off campus, and minutes received from off campus.

RETENTION: Destroy by landfill.

COLLECTION FILES, 1935-1984 (OBSOLETE)

This series contains file notes, photocopies of bibliographies

and correspondence.

RETENTION: Transfer to University Archives.

COMMITTEE FILES

This series includes but may not be limited to originals and photocopies of meeting minutes and photocopies of personnel records.

RETENTION: Personnel records: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. All other contents:

Retain in office while active, then destroy by recycling.

DESIDERATA FILES

This series contains Y-slips, OCLC computer-generated reports, faculty requests, and catalog excerpts.

RETENTION: Retain 3 years in office, then destroy by landfill.

ELECTRONIC SPREADSHEETS

This series contains spreadsheets that are recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form. RETENTION: a) When used to produce hard copy that is maintained in organized files: Delete when no longer needed to update or produce hard copy. b) When maintained only in electronic form:

Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule. If the electronic version replaces hard copy records with differing retention periods, and agency software does not readily permit selective deletion, delete after the longest retention period has expired.

GENERAL OFFICE FILES

This series includes but may not be limited to campus and off-campus correspondence, photocopies of acknowledgements, accreditation reviews, monthly statements received from Accounting Services, photocopies of policy statements received from Office of the Chancellor, photocopies of procedural guidelines received from campus offices, photocopies of meeting minutes received from campus offices, yearly shelflist studies, photocopies of Collection Development annual reports sent to Office of the Dean, photocopies of accreditation reports sent to departments, photocopies of serials cost analyses, computer-generated vendor approval programs, standing order lists, photocopies of articles, photocopies of finding aids, and photocopies of master forms.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active, then destroy by recycling.

GORDON AND BREACH LAWSUIT FILES

This series contains original and duplicate affidavits.

RETENTION: Retain in office 10 years after settlement, then

destroy by shredding then landfill.

HOLDINGS INFORMATION FILES

This series contains catalogs received from off campus, brochures received from off campus, file notes, and patron correspondence.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

HUMANITIES BIBLIOGRAPHER DESIDERATA FILES, l98l-l98~ (OBSOLETE)

This series contains photocopies of statistical summaries, OCLC

reports, and excerpts from publications.

RETENTION: Destroy by recycling.

INSTITUTE FOR ENVIRONMENTAL STUDIES BOOKLIST CARD FILE

This series contains cards with bibliographic information.

RETENTION: Retain in office while active, then destroy by

landfill.

JOURNALS INFORMATIONAL FILES

This series contains database reports and off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

LIBRARY CIRCULATION HISTORY TOTALS REPORTS, 1981-1981 (OBSOLETE)

This series contains computer-generated reports.

RETENTION: Destroy by landfill.

LIBRARY CIRCULATION MASTER LIST REPORTS (OBSOLETE)

This series contains computer-generated reports received from

Circulation.

RETENTION: Retain 3 years in office, then destroy by recycling.

LIBRARY DEPARTMENTS AND SERVICES FILES, 1963-1984 (OBSOLETE)

This series contains campus correspondence and computer-generated

Circulation checkout count reports.

RETENTION: Destroy by shredding then recycling.

LIBRARY ISSUES REFERENCE ARTICLES

This series contains photocopies of articles from publications.

RETENTION: Retain in office while active, then destroy by

recycling.

LOUISIANA AUTHOR FILES

This series includes but may not be limited to file notes, brochures, newspaper clippings, and photocopies of catalogs.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

LSU STAFF SENATE AD-HOC COMMITTEE ON UNCLASSIFIED CONCERNS FILES

This series includes but may not be limited to issues of LSU Today, issues of The Daily Reveille, meeting notes, and photocopies of campus correspondence received.

RETENTION: Retain in office while active, then destroy by recycling.

OUTSIDE ORGANIZATION FILES (OBSOLETE)

This series contains correspondence, photocopies of reports, and photocopies of purchase proposals.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain 3 years in office, then destroy by recycling.

PENDING SEARCH FILES

This series includes but may not be limited to OCLC printouts, notes from patrons, catalogs and brochures received from off campus and photocopies of catalog excerpts from publishers.

RETENTION: Retain in office while active or until superseded, then destroy by recycling.

PROCEDURAL GUIDELINE DRAFTS

This series contains photocopies of draft guidelines.

RETENTION: Retain in office while active, then destroy by recycling.

PUBLISHER CATALOG CARD FILE

This series contains cards giving catalog title and year.

RETENTION: Retain in office while active, then destroy by

recycling.

PUBLISHER CATALOGS

This series contains catalogs received from off campus.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

RESEARCH LIBRARIES GROUP FILES

This series contains campus correspondence and annotated near-print informational material received from off campus.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. All other contents: Retain in office until superseded, then destroy by landfill.

SAS-SERIALS DATABASE INFORMATION FILES

This series contains photocopies of Serials Cancellation Lists, file lists, and photocopies of campus correspondence received.

RETENTION: Retain in office while active or until superseded, then destroy by recycling.

SAS-SERIALS DATABASE REPORTS

This series contains computer-generated reports received from

SNCC.

RETENTION: Retain in office while active or until superseded,

then destroy by recycling.

SCIENCE DIVISION WORKSHEETS, 1976-1977 (OBSOLETE)

This series contains Science Division Public Service daily

reference statistical worksheets.

RETENTION: Destroy by recycling.

SEARCHED NOTIFICATION FORMS

This series contains notification forms.

RETENTION: Retain 3 years in office, then destroy by recycling.

SERIALS COST STUDY REPORTS

This series contains photocopies of serials database reports.

RETENTION: Retain 10 years in office, then destroy by recycling.

SERIALS DATABASE REPORTS

This series contains computer-generated Serials Sorted by Title

With Price reports and computer-generated Serials Sorted by

Publisher With Price reports.

RETENTION: Retain in office while active or until superseded,

then destroy by landfill.

SERIALS REQUESTS (OBSOLETE)

This series contains requests received from faculty.

RETENTION: Retain in office while active, then destroy by landfill.

SERIALS VENDOR ANALYSIS PROJECT CHECKING LIST (OBSOLETE)

This series contains computer-generated reports received from off campus.

RETENTION: Retain in office while active or until superseded, then destroy by recycling.

SHELFLIST MEASUREMENT CARD FILE, 1977-1988 (OBSOLETE)

This series contains file cards with sheiflist measurements.

RETENTION: Retain in office while active, then destroy by

recycling.

STUDENT EMPLOYMENT FILES

This series includes but may not be limited to procedural guidelines, training guides and examples, work evaluations, student employee working budget, campus correspondence, and file notes.

RETENTION: Evaluations: Retain in office 3 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling. Correspondence:

Retain 5 years in office, then destroy by shredding then recycling. Budgets: Retain 3 years in office, then destroy by recycling.

STUDENT TIMESHEET FILES (OBSOLETE)

This series contains photocopies of student timesheets and

Chancellor Student Aid cards.

RETENTION: Retain in office while active or until summarized₁

then destroy by shredding then landfill.

SUBSCRIBED JOURNALS REQUESTED BY FACULTY LOT NOTEBOOK (OBSOLETE)

This series contains a report listing titles and faculty name.

RETENTION: Retain in office while active, then destroy by

recycling.

UNIVERSITY DEPARTMENTS AND SERVICES FILES, 1977-1984 (OBSOLETE)

This series includes but may not be limited to copies of evaluations of departments sent to Board of Regents and campus correspondence sent.

RETENTION: Destroy by shredding then recycling.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.

Z AND BIBLIOGRAPHY COLLECTION RECLASSED CARD FILE

This series contains cards with bibliographic information.

RETENTION: Retain in office while active, then destroy by

recycling.