LEARNING ASSISTANCE CENTER

JUNIOR DIVISION

ADMINISTRATIVE DATABASES

This series contains databases that support administrative or housekeeping functions by containing information derived from hard copy records that are 1) authorized for destruction in the LSU Retention and Disposal Schedule and 2) maintained in organized files.

RETENTION: Delete information in the database when no longer

needed.

COMMITTEE FILES

This series contains photocopies of the following received from committee chair: meeting minutes and agendas.

RETENTION: Retain in office while active, then destroy by recycling.

CORRESPONDENCE

This series contains correspondence.

RETENTION: Retain 5 years in office, then destroy by shredding

then landfill.

DISABLED STUDENTS FILES

This series contains photocopies of referrals received from Student Services, originals and photocopies of medical records received from off campus or Student Services, Requests for Academic Accommodations, Notifications of Disability, permission forms, and file lists.

RETENTION: Retain in office 1 year after graduation term or term of last attendance, then destroy by shredding then landfill.

ELECTRONIC SPREADSHEETS

This series contains spreadsheets that are recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form. RETENTION: a) When used to produce hard copy that is maintained in organized files: Delete when no longer needed to update or produce hard copy. b) When maintained only in electronic form:

Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule. If the electronic version replaces hard copy records with differing retention periods, and agency software does not readily permit selective deletion, delete after the longest retention period has expired.

ENGLISH PROFICIENCY LAB INSTRUCTION AUDIOTAPES

This series contains audiotapes.

RETENTION: Retain permanently in office.

ENGLISH PROFICIENCY LAB STUDENT PROFICIENCY FILES

This series contains carbon copies of proficiency sheets sent to

Office of the Dean, Requests for Evaluations, sample student

papers, and biographical data sheets.

RETENTION: Retain in office 1 year after graduation term or term of last attendance, then destroy by shredding then landfill.

EVALUATION DATA FILES

This series contains student surveys, tutor self evaluations, tutor supervisor evaluations, tutor student evaluations, tutor evaluations of training, survey summaries, student seminar evaluations, grade evaluations of workshops, and computer-generated Grade Distribution by Semester received from Administrative Information Systems.

RETENTION: Retain 3 years in office, then destroy by landfill.

EVALUATIONS AND ATTENDANCE FORMS

This series contains evaluations and attendance forms.

RETENTION: Retain in office 1 year after term distributed, then

destroy by shredding then landfill.

JUNIOR DIVISION POLICY MANUAL

This series contains policy manuals.

RETENTION: Record (master) copy: Retain permanently in office.

Duplicates: Retain in office while active, then destroy by

recycling.

NEAR-PRINT INFORMATIONAL MATERIAL

This series contains campus and off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

OFFICE PROCEDURES FILES

This series contains examples of completed forms and procedural guidelines.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

TRAINING FILES

This series contains procedural guidelines and brochures.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

TUTORING PROCEDURAL MANUAL

This series contains a procedural manual.

RETENTION: Record (master) copy: Retain permanently in office.

Duplicates: Retain in office while active, then destroy by

recycling.

VIDEOTAPES

This series contains videotapes.

RETENTION: Retain permanently in office.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.

WORKING FILES

This series contains originals and photocopies of Learning Assistance Center Progress Reports sent to Office of the Dean, schedules, file lists, goals and objectives calendar, applications received from students, photocopies of meeting minutes, campus near-print informational material, computer-generated Operating Budgets for Fiscal Years received from Budget and Planning, and computer-generated monthly ledger sheets received from Accounting Services.

RETENTION: Retain 3 years in office, then destroy by landfill.

WORKSHOP PROMOTIONAL FILES

This series contains file lists, photocopies of advertisements sent to Office of Student Media, and master copies of signs.

RETENTION: Retain in office while active, then destroy by landfill.

WORKSHOP FILES

This series contains transparencies, photocopies of articles received from off campus, and file notes.

RETENTION: Retain in office while active, then destroy by landfill.

WORKSHOP REFERENCE FILES

This series contains photocopies of articles received from off campus.

RETENTION: Retain in office while active, then destroy by recycling.

WRITING ASSISTANCE PROGRAM DATA CARD FILE

This series contains data cards.

RETENTION: Retain in office while active, then destroy by

shredding then landfill.

WRITING ASSISTANCE PROGRAM GENERAL FILES

This series contains semester reports sent to Learning Assistance Center, originals and photocopies of campus correspondence, off-campus correspondence, master teaching materials, meeting minutes, campus and off-campus near-print informational material, tutor policy statements, NCR copies of job receipts received from

Middleton Copy Services, Tutor Application Forms, tutor evaluations sheets sent to Learning Assistance Center, Writing Assistance Program Student Survey Forms, tutor self-evaluation forms, and file notes.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Evaluations, receipts, applications and surveys: Retain 3 years in office, then destroy by landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

WRITING ASSISTANCE PROGRAM NEWSPAPER CLIPPING FILES

This series contains newspaper clippings.

RETENTION: Retain in office while active, then destroy by

recycling.

WRITING ASSISTANCE PROGRAM SEMESTER LAB NOTES

This series contains notes.

RETENTION: Retain in office while active, then destroy by

recycling.

WRITING ASSISTANCE PROGRAM SEMESTER SCHEDULE BOOKS

This series contains schedule books.

RETENTION: Retain 1 year in office, then destroy by landfill.

WRITING ASSISTANCE PROGRAM STUDENT FILES

This series contains Tutoring Contracts, Writing Assistance Program referral sheets, sample student papers, and student conference notes.

RETENTION: Retain in office 1 year after graduation term or term of last attendance, then destroy by shredding then landfill.

WRITING ASSISTANCE PROGRAM TUTOR RESOURCE FILES

This series contains campus and off-campus near-print informational material, newspaper clippings, and photocopies of procedural guidelines.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.