GENERAL
COLLEGE
ACADEMIC ACTION PILES
This series contains campus correspondence,
file lists, photocopies of Academic Action Change Forms sent to Student Records
and Registration, computer-generated Cancellation/Reinstatement Reports
received from Office of Bursar Operations, and the following computer-generated
reports received from Student Records and Registration: Academic Action Verification List, Final
Academic Action List, Sections Added and Canceled, and Students Enrolled in
PASS.
RETENTION:
Correspondence: Retain 5 years
in office, then destroy by shredding then recycling. All other contents:
Retain in office until superseded, then destroy by recycling.
ACADEMIC ACTION LISTS NOTEBOOKS
This series contains computer-generated
reports received from
Student Records and Registration.
RETENTION:
Retain in office until superseded, then destroy by
recycling.
ACCOUNTING LEDGERS
This series contains ledgers generated here and
computer-generated ledger sheets received from Accounting Services.
RETENTION:
Handwritten ledgers: Retain 3
years in office, then destroy by landfill.
All other contents: Retain in
office while active, then destroy by recycling.
ACCREDITATION FILES, 1987-1988 (OBSOLETE)
This series contains correspondence,
accreditation reports sent
off campus, and schedules of events.
RETENTION:
Retain 5 years in office, then transfer to University
Archives.
ADMINISTRATIVE ASSISTANT REFERENCE FILES
This series contains campus correspondence
and campus and off-campus near-print informational material.
RETENTION:
Correspondence: Retain 5 years
in office, then destroy by shredding then recycling. All other contents:
Retain in office while active or until superseded, then destroy by
landfill.
ADVISOR CARDS
This series contains photocopies of Advisor
Cards received from
Student Records and Registration.
RETENTION:
Retain in office 1 year after term distributed, then
destroy by shredding then landfill.
ALLIED HEALTH PROGRAM FILES
This series contains campus correspondence,
student papers, file notes, and photocopies of articles received from off
campus.
RETENTION:
Correspondence: Retain 5 years
in office, then destroy by shredding then recycling. All other contents:
Retain in office while active, then destroy by recycling.
ALUMNI LISTS
This series contains computer-generated
Alumni Lists.
RETENTION:
Retain in office until superseded, then destroy by
landfill.
APPOINTMENT SIGN-UP SHEETS
This series contains sign-up sheets.
RETENTION:
Retain 1 year in office, then destroy by recycling.
ASSISTANT DEAN INFORMATION FILES
This series contains campus and off-campus
correspondence, procedural guidelines generated here and received from campus
offices, and Position Descriptions.
RETENTION:
Correspondence: Retain 5 years
in office, then destroy by shredding then landfill. Position descriptions:
Retain 2 years in office, then destroy by
landfill. All other contents: Retain in office until superseded, then
destroy by recycling.
ASSISTANT DEAN REFERENCE FILES
This series contains campus and off-campus
near-print informational material, file notes, and file lists.
RETENTION:
Retain in office while active or until superseded, then destroy by
landfill.
ASSISTANT DEAN WORKING FILES
This series contains campus and off-campus
near-print informational material, procedural guidelines generated here and
received from campus offices, and file notes.
RETENTION:
Retain in office while active or until superseded, then destroy by
landfill.
ASSISTANT TO DEAN ADMINISTRATIVE FILES
This series contains campus and off-campus
correspondence, photocopies of meeting minutes received from campus offices,
campus and off-campus near-print informational material, newspaper clippings,
file lists, file notes, applications for awards, speeches, and Certificates of
Service.
RETENTION:
Correspondence: Retain 5 years
in office, then destroy by shredding then landfill. All other contents:
Retain in office while active or until superseded, then destroy by
landfill.
ASSISTANT TO DEAN WORKING FILES
This series contains campus and off-campus
correspondence and campus and off-campus near-print informational material.
RETENTION:
Correspondence: Retain 5 years
in office, then destroy by shredding then landfill. All other contents:
Retain in office while active or until superseded, then destroy by
landfill.
ASSOCIATES FOR COLLEGIATE EXCELLENCE (ACE) FILES
This series contains campus and off-campus correspondence, meeting
minutes, campus and off-campus near-print informational material, resumes, file
notes, photocopies of Purchase Orders sent to Purchasing, photocopies of
requisitions sent to Purchasing, and bills received from off campus.
RETENTION:
Retain 5 years in office, then transfer to University
Archives.
BUDGET FILES
This series includes but may not be limited
to ledger sheets, NCR copies of Internal Transactions sent to Accounting
Services, file notes, photocopies of Travel Expense Vouchers sent to Accounting
Services, photocopies of invoices, photocopies of receipts, NCR copies of
requisitions sent to Purchasing, and computer-generated Invoices Paid During
the Period Reports received from Accounting Services.
RETENTION:
Retain 2 years in office, then 5 years in Records Center, then destroy
by landfill.
BUDGET OBJECT CODE EXPENDITURES LOG
This series contains log sheets.
RETENTION:
Retain 3 years in office, then destroy by recycling.
BUDGET TRACKING LOG
This series contains log sheets.
RETENTION:
Retain 3 years in office, then destroy by recycling.
CAMPUS CORRESPONDENCE
This series contains campus correspondence.
RETENTION:
Retain 5 years in office, then destroy by shredding
then recycling.
CHAIRMAN CORRESPONDENCE
This series contains campus and off-campus
correspondence.
RETENTION:
Retain 5 years in office, then transfer to University
Archives.
CLASS LISTS AND GRADE SHEETS
This series contains computer-generated Class
Lists received from Student Records and Registration, carbon copies of Midterm
Grade Sheets sent to Student Records and Registration, and carbon copies of
Final Grade Sheets sent to Student Records and Registration.
RETENTION:
Retain in office 1 year after term distributed, then destroy by
shredding then landfill.
COMMENCEMENT PROGRAMS
This series contains Commencement Programs
received from Student
Records and Registration.
RETENTION:
Retain permanently in office.
CORRESPONDENCE
This series contains campus and off-campus
correspondence.
RETENTION:
Retain 5 years in office, then destroy by shredding
then landfill.
COUNSELOR WORKING FILES
This series contains all or some of the
following; campus and off-campus
correspondence, campus near-print informational material, procedural
guidelines, General Studies Status Sheets, General Studies Degree Requirements,
Curricula sheets received from departments, photocopies of transcripts received
from Student Records and Registration, file lists, course descriptions received
from departments, computer-generated Students by College and Graduation Date
received from Student Records and Registration, meeting minutes received from
campus offices, and file notes.
RETENTION:
Correspondence: Retain 5 years
in office, then destroy by shredding then landfill. All other contents:
Retain in office while active or until superseded, then destroy by
landfill.
COURSE AND FACULTY SCHEDULING FILES
This series includes but may not be limited
to photocopies of Request to Drop/Add a Section sent to Academic Affairs,
computer-generated Faculty Assignment Reports received from Student Records and
Registration, computer-generated Class Schedule Reports received from Student
Records and Registration, campus correspondence, file notes, statistical
worksheets, and computer-generated Course Management Reports received from
Student Records and Registration.
RETENTION;
Retain in office 1 year after term distributed, then destroy by
shredding then recycling.
COURSE SYLLABUS NOTEBOOK
This series contains course syllabus.
RETENTION:
Retain in office while active, then destroy by
recycling.
CRIMINAL JUSTICE STUDENT FILES (OBSOLETE)
This series contains campus correspondence,
grade reports, photocopies of Correspondence Study Registration forms, NCR
copies of student Schedules, NCR copies of Schedule Change Confirmations, and
NCR copies of Status of Applications.
RETENTION:
Retain in office 5 years after graduation term or term of last
attendance, then destroy by shredding then landfill.
CURRICULUM FILES
This series contains course outlines received
from departments, curriculum guidelines received from departments, file lists,
and photocopies of Degree Audits received from Student Records and
Registration.
RETENTION:
Retain in office while active or until superseded, then destroy by
recycling.
DEAN CARDS
This series contains Dean's Cards received
from Student Records and Registration.
RETENTION:
Retain in office 1 year after term distributed, then destroy by
shredding then landfill.
DEPARTMENTAL ADMINISTRATIVE FILES
This series includes but may not be limited
to campus and off-campus
correspondence, procedural guidelines received from campus offices,
meeting minutes received from campus offices, photocopies of Per-3 Personnel Status
Changes sent to Human Resource Management, newspaper clippings, file notes,
computer-generated Management Reports received from Student Records and
Registration, computer-generated Faculty Assignment lists received from Budget
and Planning, vitae received from off campus, Strategic Planning documents,
Promotion Reviews received from departments, computer-generated statistical
reports received from campus offices, resumes received from off campus, and
file lists.
RETENTION:
Personnel records: Retain in
office 2 years after termination or until final disposition of charge or civil
action, then destroy by shredding then landfill. Correspondence: Retain 5
years in office, then destroy by shredding then landfill. Resumes and
vita: Retain 1 year in office, then
destroy by landfill. Reports: Retain 3 years in office, then destroy by
recycling. All other contents: Retain in office while active or until
superseded, then destroy by landfill.
DROP AND ADD UPDATES
This series contains computer-generated
reports received from
Student Records and Registration.
RETENTION:
Retain in office until superseded, then destroy by
recycling.
DROP/ADD SLIPS
This series contains photocopies of Drop/Add
Slips sent to
Student Records and Registration.
RETENTION:
Retain in office 1 year after term distributed, then
destroy by shredding then landfill.
EXTRA COMPENSATION FORMS NOTEBOOK
This series contains campus correspondence,
photocopies of Personnel Status Changes sent to Human Resource Management, and
photocopies of Salary Changes sent to Human Resource Management.
RETENTION:
Retain in office 2 years after termination or until final disposition of
charge or civil action, then destroy by shredding then recycling.
FINANCIAL RECORDS FILES
This series contains policy statements
received from Office of the Chancellor, computer-generated monthly ledger
sheets received from Accounting Services, computer-generated Low Enrollment
received from Student Records and Registration, and file notes.
RETENTION:
Retain in office while active or until superseded, then destroy by
recycling.
FOUNDATION STUDIES
This series contains Foundation studies.
RETENTION:
Retain in office while active, then transfer to
University Archives.
FYI NOTEBOOKS, 1967-1979 (OBSOLETE)
This series contains FYIS received from
Public Relations.
RETENTION:
Transfer to University Archives.
GENERAL OFFICE FILES
This series contains campus and off-campus
correspondence, photocopies of meeting minutes, campus and off-campus
near-print informational material, policy statements received from Office of the
Chancellor, procedural guidelines received from campus offices, file lists,
Construction Program Alumni Survey sheets, photocopies of textbook orders sent
to LSU Union Bookstore, photocopies of Petty Cash Vouchers sent to Office of
Bursar Operations, photocopies of requisitions sent to Purchasing, resumes
received from off campus, LSU-5 Attendance and Leave Records received from
Human Resource Management, photocopies of timesheets sent to Human Resource
Management, photocopies of Request to Drop or Add a Section, photocopies of
Budget Adjustments, CEBA floor plans received from off campus, vitae received
from off campus, Commencement Programs received from Student Records and
Registration, computer-generated Enrollment Summaries received from Budget and Planning,
Curriculum Sheets, computer-generated Enrollment By College received from
Student Records and Registration, computer-generated Faculty Assignment Reports
received from Student Records and Registration, transmittals received from
Office of Bursar Operations, computer-generated Old/New Foundation Account List
received from Accounting Services, Grade Correction Reports, computer-generated
Equipment Inventories received from Property Control, leave slips,
computer-generated Current Leave Transactions received from Human Resource
Management, computer-generated Leave Monthly Summary received from Human
Resource Management, computer-generated Mailing Lists received from Human
Resource Management, computer-generated PAR Distribution Lists received from Human
Resource Management, file notes, Requests for Substitution, computer-generated
Proposed Schedule of Events received from Student Records and Registration, and
computer-generated Utilization Reports received from SNCC.
RETENTION:
Correspondence: Retain 5 years
in office, then destroy by shredding then landfill. Personnel records: Retain
in office 2 years after termination or until final disposition of charge or
civil action, then destroy by shredding then landfill. Budget and purchasing
records: Retain 3 years in office, then
destroy by recycling. Inventories: Retain 1 year in office, then destroy by
recycling. Course management reports: Retain in office 1 year after term
distributed, then destroy by shredding then landfill. CEBA floor plans: Retain
permanently in office. Other reports:
Retain 3 years in office, then destroy by recycling. All other contents: Retain in office while active or until
superseded, then destroy by landfill.
GENERAL REFERENCE FILES
This series contains all or some of the following: campus and off-campus correspondence, campus
near-print informational material, original copies or photocopies of curriculum
sheets, computer-generated Class Lists received from Student Records and Registration,
file notes, and file lists.
RETENTION:
Correspondence: Retain 5 years
in office, then destroy by shredding then landfill. All other contents:
Retain in office while active or until superseded, then destroy by
landfill.
GRADE CARDS
This series contains photocopies of grade
cards received from
Student Records and Registration.
RETENTION:
Retain in office 1 year after term distributed, then
destroy by shredding then landfill.
GRADE REPORT GRADUATION LISTS
This series contains computer-generated
reports received from
Student Records and Registration.
RETENTION:
Retain in office until superseded, then destroy by
recycling.
GRADE REPORTS
This series contains NCR copies of Grade
Reports received from
Student Records and Registration.
RETENTION:
Retain in office 1 year after term distributed, then
destroy by shredding then landfill.
HISTORY OF' UNIVERSITY COLLEGE NOTEBOOK, 1951-1962
(OBSOLETE)
This series contains campus correspondence.
RETENTION:
Transfer to University Archives.
HONOR SOCIETY ADMINISTRATIVE FILES
This series contains master forms, off-campus
near-print informational material, applications, and check stubs.
RETENTION:
Master forms: Record (master)
copy: Retain permanently in
office. Duplicates: Retain in office while active, then destroy
by landfill. All other contents: Retain 3 years in office, then destroy by
landfill.
HONOR SOCIETY FILES
This series contains campus correspondence,
file notes, and file lists.
RETENTION:
Correspondence: Retain 5 years
in office, then destroy by shredding then recycling. All other contents:
Retain in office while active, then destroy by recycling.
HUMAN RESOURCE MANAGEMENT SYSTEM MANUAL
This series contains a manual received from
Human Resource
Management.
RETENTION:
Retain in office until superseded, then destroy by
recycling.
INDEPENDENT STUDY STUDENTS LIST
This series contains computer-generated lists
received from
Continuing Education.
RETENTION:
Retain in office until superseded, then destroy by
recycling.
INFORMATION NOTEBOOKS
This series contains all or some of the
following: annual reports sent to
Office of the President, campus correspondence, campus and off-campus
near-print informational material, charts, class enrollments, and master forms.
RETENTION:
Correspondence: Retain 5 years
in office, then destroy by shredding then recycling. Master forms: Record
(master) copy: Retain permanently in
office. Duplicates:
Retain in office while active, then destroy
by landfill. All other contents: Retain in office while active or until
superseded, then destroy by landfill.
LAW ENFORCEMENT ASSISTANCE ADMINISTRATION FILES,
1972-1979
(OBSOLETE)
This series contains photocopies of syllabi,
course descriptions,
photocopies of Authorizations for Courses
received from Academic
Affairs, and photocopies of reports sent off
campus.
RETENTION:
Transfer to University Archives.
LEADERSHIP JUNCTION FILES
This series contains campus and off-campus
near-print informational material, photocopies of Purchase Orders sent to
Purchasing, photocopies of requisitions sent to Purchasing, and
computer-generated Account Balances.
RETENTION:
Purchasing records: Retain 3
years in office, then destroy by recycling.
All other contents: Retain in
office while active or until superseded, then destroy by landfill.
LEADERSHIP LSU FILES
This series contains campus and off-campus
correspondence, news releases sent off campus, applications, and
computer-generated Account Summaries received from Accounting Services.
RETENTION:
Retain 5 years in office, then destroy by shredding then landfill.
LETTERS OF RECOMMENDATION
This series contains letters of
recommendation received from off
campus.
RETENTION:
Retain 1 year in office, then destroy by landfill.
LSU BLACK FACULTY AND STAFF CAUCUS FILES
This series contains campus and off-campus
correspondence, meeting minutes, announcements sent to campus offices,
constitution, and rosters.
RETENTION:
Retain 5 years in office, then transfer to University Archives.
LSU CATALOGS
This series contains LSU Catalogs received
from Student Records and Registration.
RETENTION:
Retain in office while active, then destroy by landfill.
LSU CATALOGS AND SCHEDULE BOOKLETS
This series contains LSU Catalogs received
from Student Records and Registration and Schedule Booklets received from
Student Records and Registration.
RETENTION:
Retain in office while active or until superseded, then destroy by
landfill.
LSU TODAY
This series contains LSU Today.
RETENTION:
Retain in office while active, then destroy by
recycling.
MASTER FORMS
This series contains master forms.
RETENTION:
Record (master) copy: Retain
permanently in office.
Duplicates:
Retain in office while active, then destroy by
landfill.
MASTERS STUDENT FILES
This series includes but may not be limited
to graduate assistantship applications, GRE reports, requests for examinations,
correspondence, theses, photocopies of 1-9 Employee Eligibility Verifications
sent to Human Resource Management, photocopies of Grade Reports received from
Student Records and Registration, photocopies of Advisor Cards received from
Student Records and Registration, and photocopies of transcripts received from
off campus.
RETENTION:
Retain in office 5 years after graduation term or term of last
attendance, then destroy by shredding then landfill.
MEETING MINUTES NOTEBOOKS
This series contains photocopies of meeting
minutes received from
campus offices.
RETENTION:
Retain in office while active, then transfer to
University Archives.
MINUTES FROM DEAN COUNCIL MEETINGS
This series contains photocopies of meeting
minutes received from
Dean's Council.
RETENTION:
Retain in office while active, then destroy by
recycling.
MORTAR BOARD ADMINISTRATIVE FILES
This series contains correspondence, campus
near-print informational material, policy statements, procedural guidelines,
file lists, and applications.
RETENTION:
Correspondence: Retain 5 years
in office, then destroy by shredding then landfill. All other contents:
Retain in office while active or until superseded, then destroy by
landfill.
MORTAR BOARD SCHOLARSHIP FILES
This series contains campus and off-campus correspondence, photocopies
of meeting minutes, newspaper clippings, photocopies of applications sent to
Student Affairs, file lists, newsletters received from off campus, and
computer-generated Candidates for Mortar Board received from Student Records
and Registration.
RETENTION:
Retain in office 5 years after settlement, then destroy by shredding
then landfill.
NEAR-PRINT INFORMATIONAL MATERIAL
This series contains campus and off-campus
near-print informational material.
RETENTION:
Retain in office while active or until superseded, then destroy by
landfill.
NEW AND RE-ENTRY ACADEMIC STATUS LIST FILES
This series contains computer-generated lists
received from Student Records and Registration, file lists, and photocopies of
transcripts received from Student Records and Registration.
RETENTION:
Retain in office while active or until superseded, then destroy by
landfill.
NEWSLETTERS NOTEBOOK
This series contains newsletters received
from Accounting
Services.
RETENTION:
Retain in office while active, then destroy by
landfill.
NURSING PROGRAM INFORMATION FILES
This series contains correspondence,
off-campus near-print informational material, and requirements received from
off campus.
RETENTION:
Correspondence: Retain 5 years
in office, then destroy by shredding then landfill. All other contents:
Retain in office while active, then destroy by landfill.
PASS STUDENT FILES, 1975-1979 (OBSOLETE)
This series contains the following received
from Student Records and Registration:
photocopies of schedule changes, photocopies of schedules, carbon copies
of Grade Sheets, and photocopies of ledger cards.
RETENTION:
Destroy by shredding then landfill.
PERSONNEL ACTIVITY REPORTS
This series contains computer-generated
reports received from
Human Resource Management.
RETENTION:
Retain in office until superseded, then destroy by
landfill.
PERSPECTIVE NEWSLETTERS
This series contains newsletters received
from off campus.
RETENTION:
Retain in office while active, then destroy by
landfill.
PHOTOGRAPHS
This series contains photographs.
RETENTION:
Retain permanently in office.
POLICY STATEMENTS AND PROCEDURAL GUIDELINES
NOTEBOOKS
This series contains policy statements
received from Office of the Chancellor and procedural guidelines received from
campus offices.
RETENTION:
Retain in office until superseded, then destroy by recycling.
POTENTIAL GRADUATION LIST NOTEBOOK
This series contains computer-generated lists
received from
Student Records and Registration.
RETENTION:
Retain in office until superseded, then destroy by
recycling.
PROPOSAL FOR CONSTRUCTION PROGRAM MODIFICATION,
1973-1973
(OBSOLETE)
This series contains a proposal.
RETENTION:
Retain permanently in office.
PUBLICATIONS FILES
This series contains campus near-print informational
material.
RETENTION:
Retain in office while active, then destroy by
landfill.
READING FILES
This series contains campus and off-campus
correspondence.
RETENTION:
Retain 5 years in office, then destroy by shredding
then landfill.
RECRUITMENT FILES
This series contains campus correspondence,
applications, resumes received from off campus, and photocopies of publications
received from off campus.
RETENTION:
Retain 1 year in office, then destroy by landfill.
REPORTS, 1970-1986 (OBSOLETE)
This series contains computer-generated
reports received from
campus offices.
RETENTION:
Destroy by landfill.
RESUMES
This series contains resumes received from
off campus.
RETENTION:
Retain 1 year in office, then destroy by landfill.
SCHEDULE FOR SPRING TESTING LOG
This series contains log sheets.
RETENTION:
Retain in office until superseded, then destroy by
recycling.
SCHOLARSHIP FILES
This series contains file lists, photocopies
of Check Request Transmittals sent to LSU Foundation, photocopies of scholarship
applications sent to LSU Foundation, and photocopies of checks received from
LSU Foundation.
RETENTION:
Retain in office 5 years after settlement, then destroy by shredding
then landfill.
SECRETARY REFERENCE FILES
This series contains campus and off-campus
near-print informational material, file notes, computer-generated Office Supply
Catalog received from Office Supply, and photocopies of course descriptions.
RETENTION:
Retain in office while active or until superseded, then destroy by
landfill.
SELF-STUDY FILES, 1980-1983 (OBSOLETE)
This series contains photocopies of
self-study reports sent off
campus, student papers, and file lists.
RETENTION:
Transfer to University Archives.
SELF-STUDY REPORTS, 1965-1972 (OBSOLETE)
This series contains self-study reports.
RETENTION:
Transfer to University Archives.
SENSITIVE FILES
This series contains vitae received from off
campus and letters of recommendation received from off campus.
RETENTION:
Correspondence: Retain 5 years
in office, then destroy by shredding then landfill. All other contents:
Retain 1 year in office, then destroy by landfill.
SPECIAL OLYMPICS FILES, 1983-1983 (OBSOLETE)
This series contains campus and off-campus
correspondence, off-campus near-print informational material, newspaper
clippings, photocopies of bills sent to Accounting Services, file lists, file
notes, and programs.
RETENTION:
Transfer to University Archives.
SPEECHES PILES
This series contains file notes, photocopies
of articles, and
speeches.
RETENTION:
Retain in office while active, then transfer to
University Archives.
STAFF AND FACULTY LEAVE FILES
This series includes but may not be limited
to campus correspondence, leave slips, and annual leave summaries received from
Human Resource Management.
RETENTION:
Retain in office 2 years after termination or until final disposition of
charge or civil action, then destroy by shredding then landfill.
STAFF AND FACULTY PERSONNEL FILES
This series includes but may not be limited
to photocopies of resumes, photocopies of completed appointment forms sent to
Human Resource Management, photocopies of evaluations, step increase
photocopies received from Human Resource Management, photocopies of leave
slips, and photocopies of job descriptions sent to Human Resource Management.
RETENTION:
Retain in office 2 years after termination or until final disposition of
charge or civil action, then destroy by shredding then landfill.
STAFF LEAVE FILES
This series includes but may not be limited
to campus correspondence, leave slips, and annual leave summaries received from
Human Resource Management.
RETENTION:
Retain in office 2 years after termination or until final disposition of
charge or civil action, then destroy by shredding then landfill.
STATUS REPORTS
This series contains status reports received
from Systems Office.
RETENTION:
Retain in office while active, then destroy by
recycling.
STUDENT ASSISTANT PERSONNEL FILES
This series includes but may not be limited
to photocopies of timesheets and photocopies of the following sent to Student
Aid and Scholarships: Form 1-9 Employee
Eligibility Verifications, Loyalty Oaths, TADs, drivers licenses, Social
Security cards, and passports.
RETENTION:
Retain in office 3 years after termination or until final disposition of
charge or civil action, then destroy by shredding then recycling.
STUDENT COUNCIL FILES
This series contains campus and off-campus
correspondence, file
notes, file lists, and bills received from
off campus.
RETENTION:
Retain 5 years in office, then transfer to University
Archives.
STUDENT COURSE EXAMINATIONS
This series contains student examinations.
RETENTION:
Retain in office 1 year after term submitted, then
destroy by shredding then landfill.
STUDENT FILES
This series contains carbon copies of Grade
Sheets received from Student Records and Registration, photocopies of Academic
Action sent to Student Records and Registration, photocopies of transcripts
received from off campus, Degree Audits, photocopies of requests for financial
aid sent to Student Aid and Scholarships, photocopies of Student Misconducts
received from Student Services, NCR copies of Grade Corrections sent to Student
Records and Registration, photocopies of Advisor Cards received from Student
Records and Registration, photocopies of Resignation Cards sent to Student
Records and Registration, and photocopies of Permission to Drop/Add a Course
Late.
RETENTION:
Retain in office 5 years after graduation term or term of last
attendance, then destroy by shredding then landfill.
STUDENT LEDGERS
This series contains student ledgers.
RETENTION:
Retain in office 5 years after graduation term or
term of last attendance, then destroy by
shredding then landfill.
STUDENT RESEARCH PAPERS
This series contains student papers.
RETENTION:
Retain in office 1 year after term submitted, then
destroy by shredding then landfill.
STUDENTS TRANSFERRING INTO OR OUT OF GENERAL COLLEGE
FILES
This series contains campus correspondence,
Prof Sheets, NCR copies of Dean Admitting Slips sent to campus colleges, and
file lists.
RETENTION:
Retain in office 1 year after term submitted, then destroy by shredding
then landfill.
STUDY OF GENERAL COLLEGE NON-MATRICULATING STUDENTS
This series contains computer-generated
reports.
RETENTION:
Retain in office until superseded, then destroy by
recycling.
TEACHER/COURSE EVALUATIONS REPORTS
This series contains computer-generated
reports received from
Student Records and Registration.
RETENTION:
Retain 3 years in office, then destroy by landfill.
THESES
This series contains theses.
RETENTION:
Retain permanently in office.
TRANSFER CREDIT LISTS NOTEBOOKS
This series contains computer-generated lists
received from
Student Records and Registration.
RETENTION:
Retain in office until superseded, then destroy by
landfill.
TRANSFER CREDIT TRANSLATION TABLES
This series contains computer-generated
reports received from
Student Records and Registration.
RETENTION:
Retain 3 years in office, then destroy by landfill.
UNIVERSITY REPORTS
This series contains reports received from
campus offices.
RETENTION:
Retain in office while active, then destroy by
recycling.
WORD PROCESSING FILES
This series contains documents such as
letters, messages, campus correspondence, reports, handbooks, and manuals
recorded on electronic media such as hard disks or floppy diskettes a) when
they are used to produce hard copy that is maintained in organized files or b)
when they are maintained only in electronic form and they duplicate the
information in and take the place of records that would otherwise be maintained
in hard copy, provided that the hard copy has been authorized for destruction
by that LSU Retention and Disposal Schedule.
RETENTION: a) When they are
used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a
hard copy. b) When they are maintained
only in electronic form and they duplicate the information in and take the
place of records that would otherwise be maintained in hard copy, provided that
the hard copy has been authorized for destruction by the LSU Retention and
Disposal Schedule: Delete after the
expiration of the retention period authorized for the hard copy by the LSU
Retention and Disposal Schedule.