LOUISIANA TRANSPORTATION RESEARCH CENTER

CORRESPONDENCE

This series contains originals and photocopies of campus and off-campus correspondence.

RETENTION: Retain 5 years in office, then destroy by shredding then landfill.

DIRECTOR ADMINISTRATIVE FILES

This series contains originals and photocopies of campus and off-

campus correspondence and informal minutes of meetings.

RETENTION: Retain 5 years in office, then transfer to University

Archives

LOUISIANA TRANSPORTATION RESEARCH CENTER AGREEMENTS

This series contains photocopies of Louisiana Transportation

Research Center Agreements received from campus offices.

RETENTION: Retain 3 years in office, then destroy by recycling.

NEAR-PRINT INFORMATIONAL MATERIAL

This series contains campus and off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

PRESIDENTIAL MEMORANDA, POLICY STATEMENTS, AND PROCEDURAL GUIDELINES

This series contains photocopies of Presidential Memoranda received from Office of the President, photocopies of procedural guidelines received from campus offices, and photocopies of policy statements received from Office of the Chancellor.

RETENTION: Retain in office until superseded, then destroy by recycling.

PROPOSALS

This series contains photocopies of proposals received from

researchers.

RETENTION: Retain 3 years in office, then destroy by recycling.

STAFF PERSONNEL FILES

This series contains photocopies of resumes, photocopies of performance evaluations, photocopies of step increase forms received from Human Resource Management, photocopies of leave slips, and photocopies or NCR copies of the following sent to Human Resource Management: Position Descriptions, LSU-l Personnel Actions, LSU-5 Attendance and Leave Records, PER-2 Personnel Appointments, and PER-3 Personnel Status Changes.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

TRAVEL FILES

This series contains photocopies of Requests for Authorization to Travel sent to Division of Engineering Services, photocopies of receipts sent to Division of Engineering Services, and photocopies of Travel Expense Vouchers sent to Division of Engineering Services.

RETENTION: Retain 3 years in office, then destroy by recycling.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.