REMOTE SENSING AND IMAGE PROCESSING LAB

COLLEGE OF ENGINEERING

ACCOUNTING FILES

This series contains NCR copies of Purchase Orders sent to Purchasing, Receiving Reports sent to Purchasing, Requisitions sent to Purchasing, monthly ledger sheets received from Accounting Services, and photocopies or NCR copies of the following sent to Accounting Services: Travel Expense Vouchers, invoices, and Internal Transactions.

RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by shredding then landfill.

BLUEPRINTS

This series contains blueprints received from Facility Services.

RETENTION: Retain in office while active, then transfer to

University Archives.

BUDGET FILES

This series contains photocopies of Requests for Budget Adjustments sent to Office of the Dean, computer-generated Invoices Paid During the Period reports received from Accounting Services, computer-generated Operating Budgets for Fiscal Years received from Budget and Planning, computer-generated ledgers received from Accounting Services, monthly projection reports, and photocopies of Budget.Proposed Allocations A, B, C received from Budget and Planning.

RETENTION: Retain 3 years in office, then destroy by recycling.

CLASSIFIED MATERIAL FILES

This series contains policy statements received from off campus, procedural guidelines received from off campus, and reports received from off campus.

RETENTION: Retain in office while active, then destroy according to classified material procedures.

COMPUTER PROGRAMMER FILES, 1980-1990 (OBSOLETE)

This series contains programs and photocopies of maintenance contracts received from off campus.

RETENTION: Contracts: Retain 5 years in office, then destroy by recycling. All other contents: Retain in office while active, then destroy by recycling.

CORRESPONDENCE FILES

This series contains originals and photocopies of campus and off-campus correspondence and photocopies of minutes of meetings.

RETENTION: Retain 5 years in office, then destroy by shredding then landfill.

FACULTY, STAFF, AND STUDENT PERSONNEL FILES

This series contains photocopies of resumes, photocopies of performance evaluations, handbooks, photocopies of step increase forms received from Human Resource Management, photocopies of leave slips, and photocopies or NCR copies of the following sent to Human Resource Management: Position Descriptions, LSU-l Personnel Actions, LSU-5 Attendance and Leave Records, Per-2 Personnel Appointments, Per-3 Personnel Status Changes, Per-i Requests to Fill a Vacancy, Loyalty Oaths, W-4s, and 1-9 Employee Processing Forms.

RETENTION: Faculty and staff personnel records: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. Student personnel records: Retain in office 3 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling.

JOB APPLICANT FILES

This series contains job applicant letters of reference received from off campus, job applicant resumes received from off campus, photocopies of position descriptions received from Human Resource Management, and photocopies of Equal Employment Opportunity logsheets sent to Equal Opportunity Programs.

RETENTION: Retain 1 year in office, then destroy by shredding then landfill.

MAPS AND SATELLITE DATA SETS

This series contains maps received from off campus and satellite data sets received from off campus.

RETENTION: Retain in office while active, then destroy by landfill.

POLICY STATEMENTS AND PROCEDURAL GUIDELINES

This series contains photocopies of policy statements received from Office of the Chancellor and photocopies of procedural guidelines received from campus offices.

RETENTION: Retain in office until superseded, then destroy by recycling

PROPOSALS

This series contains photocopies of proposals sent off campus.

RETENTION: Retain 3 years in office, then destroy by recycling.

PUBLIC RELATIONS FILES

This series contains master copies of brochures and campus near-print informational material.

RETENTION: Master copies of brochures: Retain in office while active, then transfer to University Archives. All other contents: Retain in office while active, then destroy by landfill.

SLIDES

This series contains slides.

RETENTION: Retain permanently in office.

UNCLASSIFIED GOVERNMENT FILES

This series contains policy statements received from off campus, procedural guidelines received from off campus, and reports received from off campus.

RETENTION: Retain in office while active, then destroy by recycling.

VIDEOTAPES

This series contains videotapes received from Public Relations.

RETENTION: Retain in office while active, then transfer to

University Archives

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.