DEPARTMENT OF CHEMICAL ENGINEERING

ALUMNI CONTRIBUTORS FILES

This series contains off-campus correspondence, photocopies of

checks received from off-campus, and photocopies of Matching Gift

Forms sent to LSU Foundation.

RETENTION: Retain 2 years in office, then 5 years in Records

Center, then destroy by shredding then landfill.

ALUMNI NEWSLETTERS

This series contains alumni newsletters.

RETENTION: Retain permanently in office.

BLUEPRINTS AND DRAWINGS

This series contains blueprints received from off campus and

architectural drawings received from off-campus.

RETENTION: Retain in office while active, then transfer to

University Archives.

BUDGET NOTEBOOKS

This series includes but may not be limited to ledger sheets, photocopies of Internal Transactions sent to Accounting Services, file notes, photocopies of Travel Expense Vouchers sent to Accounting Services, photocopies of invoices, photocopies of receipts, NCR copies of requisitions sent to Purchasing, photocopies of Requests for Budget Adjustments sent to Budget and Planning, and computer-generated Invoices Paid During the Period reports received from Accounting Services.

RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by shredding then landfill.

CHAIRMAN ADMINISTRATIVE FILES

This series contains off-campus near-print informational material, photocopies of budget reports received from Office of the Dean, and photocopies of grading assignments.

RETENTION: Near-print informational material: Retain in office while active or until superseded, then destroy by landfill. All other contents: Retain 3 years in office, then destroy by recycling.

CHAIRMAN ADMINISTRATIVE FILES, 1972-1987 (OBSOLETE)

This series contains photocopies of annual reports, campus and off-campus correspondence, campus and off-campus near-print informational material, and photocopies of publications.

RETENTION: Destroy by shredding then landfill.

CHAIRMAN CORRESPONDENCE

This series contains campus and off-campus correspondence.

RETENTION: Retain 5 years in office, then destroy by shredding

then landfill.

CLASS LISTS

This series contains computer-generated Class Lists received from Student Records and Registration.

RETENTION: Retain in office 1 year after term distributed, then destroy by shredding then landfill.

COATES FUND FILES

This series contains campus correspondence, applications received from off campus, and photocopies of checks sent off campus.

RETENTION: Retain in office 5 years after award year has ended, or until resolution of any federal audit questions, then destroy by shredding then landfill.

COLLEGE ANNUAL REPORTS

This series contains photocopies of college annual reports received from Office of the Dean.

RETENTION: Retain in office while active, then destroy by landfill.

COMMENCEMENT PROGRAMS

This series contains Commencement Programs.

RETENTION: Retain permanently in office.

COMPUTER PROGRAMS

This series contains computer-generated computer programs.

RETENTION: Retain in office while active, then destroy by

landfill.

CURRICULUM SHEETS

This series contains computer-generated Curriculum Sheets

received from Office of the Dean.

RETENTION: Retain 3 years in office, then destroy by recycling.

DEPARTMENTAL ADMINISTRATIVE FILES

This series contains policy guidelines received from campus offices, reports, ditto copies of formal faculty meeting minutes, campus and off-campus correspondence, file notes, procedural guidelines, campus and off-campus near-print informational material, file lists, history of the department, self-Study Reports, Biennial Reports, worksheets, Board of Regents Program Reviews received from Board of Regents, photocopies of Accreditation Study Reports sent off campus, and photocopies of Self-Evaluation Reports.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. History of department:

Retain permanently in office. All other contents: Retain in office while active or until superseded, then destroy by recycling.

DEPARTMENTAL CORRESPONDENCE, 1955-1987 (OBSOLETE)

This series contains campus and off-campus correspondence.

RETENTION: Transfer to University Archives.

DEPARTMENTAL REFERENCE FILES, 1945-1955 (OBSOLETE)

This series contains campus and off-campus correspondence, off-campus near-print informational material, and building plans received from off-campus.

RETENTION: Transfer to University Archives.

ENGINEERS IN TRAINING EXAMINATION FILES

This series contains off-campus correspondence, examinations, and sample examination problems.

RETENTION: Retain in office 5 years after graduation term or term of last attendance, then destroy by shredding then landfill.

FACULTY AND STAFF PERSONNEL FILES

This series contains teacher evaluations, photocopies of Personnel Appointment forms sent to Human Resource Management, PER-3 Personnel Status Changes, continuation and separation forms, photocopies of PER-l Requests for Permission to Fill a Vacancy sent to Human Resource Management, and photocopies of Position Descriptions sent to Human Resource Management.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

FACULTY APPLICATION FILES

This series contains off-campus correspondence, job applicant letters of reference received from off campus, and job applicant resumes received from off campus.

RETENTION: Retain 1 year in office, then destroy by shredding then landfill.

FACULTY CORRESPONDENCE AND NSF BROCHURES

This series contains campus and off-campus correspondence and off-campus near-print informational material.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active, then destroy by landfill.

FACULTY PUBLICATIONS

This series contains faculty publications.

RETENTION: Retain in office while active, then destroy by

landfill.

GRADE BOOKS

This series contains grade books.

RETENTION: Retain in office 1 year after term submitted, then

destroy by shredding then landfill.

GRADE SHEET LOG

This series contains Grade Sheet Log sheets.

RETENTION: Retain 3 years in office, then destroy by recycling.

GRADUATE ADVISOR ADMINISTRATIVE FILES

This series contains campus and off-campus correspondence, file lists, and computer-generated applicant lists received from Graduate School.

RETENTION: Retain in office while active, then destroy by landfill.

GRADUATE ASSISTANT APPOINTMENT FORMS

This series contains photocopies of graduate assistants appointment forms sent to Graduate School.

RETENTION: Retain in office 3 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling.

GRADUATE STUDENT ADMISSIONS FILES

This series contains file notes, campus correspondence, statistical worksheets, photocopies of applications forms sent to Graduate School, letters of reference received from off campus, and test scores received from off campus.

RETENTION: Attending students records: Retain in office 5 years after graduation term or term of last attendance, then destroy by shredding then landfill. Not attending student records: Retain in office 1 year after application term, then destroy by shredding then landfill.

GRADUATE STUDENTS FILES

This series contains campus and off-campus correspondence, photocopies of applications sent to Student Records and Registration, NCR copies of Grade Reports received from Student Records and Registration, photocopies of Advisor Cards received from Student Records and Registration, photocopies of examination requests sent to Graduate School, photocopies of Programs of Study sent to Graduate School, and test scores received from off campus.

RETENTION: Retain in office 5 years after graduation term or term of last attendance, then destroy by shredding then landfill.

INFORMATION ON TITLED PROFESSORSHIPS FILES

This series contains photocopies of ledgers received from

Accounting Services and photocopies of procedural guidelines.

RETENTION: Retain in office until superseded, then destroy by

recycling.

LIST OF DEGREE CANDIDATES

This series contains photocopies of Lists of Degree Candidates received from Graduate School.

RETENTION: Retain in office until superseded, then destroy by recycling.

MASTER EXAMINATIONS

This series contains master copies of Qualifying Examinations.

RETENTION: Record (master) copy: Retain permanently in office.

Duplicates: Retain in office while active, then destroy by

recycling.

MIDTERM AND FINAL GRADE SHEETS

This series contains carbon copies of Midterm Grade Sheets sent to Student Records and Registration and carbon copies of Final Grade Sheets sent to Student Records and Registration.

RETENTION: Retain in office 1 year after term distributed, then destroy by shredding then landfill.

MISCELLANEOUS ACCOUNTING INFORMATION FILES

This series contains off-campus near-print informational material, computer-generated Personnel Activity Reports received from Accounting Services, photocopies of expired grants sent to Accounting Services, file notes, and file lists.

RETENTION: Personnel Activity Reports and grant records: Retain 3 years in office, then destroy by recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.

MISCELLANEOUS CORRESPONDENCE

This series contains campus and off-campus correspondence.

RETENTION: Retain 5 years in office, then destroy by shredding

then landfill.

NEAR-PRINT INFORMATIONAL MATERIAL

This series contains campus and off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

POLICY STATEMENTS AND PROCEDURAL GUIDELINES

This series contains photocopies of policy statements received from Office of the Chancellor and procedural guidelines received from campus offices.

RETENTION: Retain in office until superseded, then destroy by recycling.

POSITION CREATION FILES

This series contains off-campus correspondence, photocopies of PER-l Request for Permission to Fill a Vacancy sent to Human Resource Management, and photocopies of Position Descriptions sent to Human Resource Management.

RETENTION: Retain 5 years in office, then destroy by shredding then landfill.

PROSPECTIVE STUDENTS CARD FILE 1959-1975 (OBSOLETE)

This series contains prospective students cards.

RETENTION: Destroy by landfill.

REFERENCE FILES

This series contains photocopies of off-campus correspondence, campus near-print informational material, photocopies of procedural guidelines, and file notes.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

REGISTRATION INFORMATION NOTEBOOKS

This series contains photocopies of campus correspondence, photocopies of procedural guidelines, file notes, and file lists.

RETENTION: Retain in office while active or until superseded, then destroy by recycling.

REJECTED FACULTY FILES

This series contains campus and off-campus correspondence.

RETENTION: Retain 1 year in office, then destroy by shredding then landfill.

REJECTED GRADUATE STUDENT APPLICATIONS FILES

This series contains GRE reports received from off campus, Credential Analyses received from Admissions, and off-campus correspondence

RETENTION: Retain in office 1 year after application term, then destroy by shredding then landfill.

REPORTS

This series contains computer-generated reports received from

Data Processing.

RETENTION: Retain 3 years in office, then destroy by landfill.

RESEARCH PROPOSALS

This series contains photocopies of research proposals sent off campus and to campus offices.

RETENTION: Retain in office 3 years after termination of contract, then destroy by shredding then recycling.

STAFF ASSISTANT REFERENCE FILES

This series contains photocopies of campus correspondence, campus and off-campus near-print informational material, photocopies of newspaper clippings or excerpts from publications, photocopies of procedural guidelines received from Board of Regents, photocopies of textbook orders sent to LSU Union Bookstore, file notes, and file lists.

RETENTION: Textbook orders: Retain 3 years in office, then destroy by recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.

STAFF AND FACULTY LEAVE FILES

This series contains leave slips and computer-generated Annual Leave Summaries received from Human Resource Management.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

STATISTICAL REPORTS

This series contains computer-generated statistical reports

received from Budget and Planning.

RETENTION: Retain 3 years in office, then destroy by recycling.

STUDENT ASSISTANT NOTEBOOKS

This series contains photocopies of the following sent to Student Aid and Scholarships: Form 1-9 Employee Eligibility Verifications, W-2s, Loyalty Oaths, and Turn Around Documents.

RETENTION: Retain in office 3 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling.

STUDENT AND COURSE TRACKING FILES

This series contains file lists, cumulative ranks, and grading assignments.

RETENTION: Retain in office while active, then destroy by recycling.

STUDENT NO-SHOW FILES

This series contains off-campus correspondence, photographs received from off-campus, and applications received from off-campus.

RETENTION: Retain in office 1 year after application term, then destroy by shredding then landfill.

STUDENT PROJECTS PAPERS, 1946-1959 (OBSOLETE)

This series contains student projects papers.

RETENTION: Destroy by recycling.

STUDENT ROSTERS

This series contains photocopies of student rosters received from

Office of the Dean and Graduate School.

RETENTION: Retain in office while active, then destroy by

recycling.

THESES AND DISSERTATIONS

This series contains thesis dissertations.

RETENTION: Retain permanently in office.

UNDERGRADUATE STUDENT FILES

This series contains campus and off-campus correspondence, photocopies of curriculum received from Office of the Dean, NCR copies of Grade Reports received from Student Records and Registration, photocopies of Advisor Cards received from Student Records and Registration, and photocopies of Graduation Check-Out Sheets received from Office of the Dean.

RETENTION: Retain in office 5 years after graduation term or term of last attendance, then destroy by shredding then landfill.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.

WORD PROCESSOR INFORMATION FILES

This series contains photocopies of campus correspondence, sample master forms, campus and off-campus near-print informational material, file notes, file lists, and schedules.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.