CLINICAL EXPERIENCES/COLLEGE OF EDUCATION

APPLICATIONS FOR STUDENT TEACHING

This series contains applications for student teachings.

RETENTION: Retain in office 1 year after graduation term or term

of last attendance, then destroy by shredding then landfill.

CORRESPONDENCE

This series contains campus and off-campus correspondence.

RETENTION: Retain 5 years in office, then destroy by shredding

then landfill.

EVALUATIONS OF SUPERVISING TEACHERS

This series contains evaluations of supervising teachers received from student teachers.

RETENTION: Retain in office 1 year after term submitted, then destroy by shredding then recycling.

MIDTERM AND FINAL GRADE SHEETS

This series contains carbon copies of Midterm Grade Sheets sent to Student Records and Registration and carbon copies of Final Grade Sheets received from Student Records and Registration.

RETENTION: Retain in office 1 year after term distributed, then destroy by shredding then landfill.

NEAR-PRINT INFORMATIONAL MATERIAL

This series contains campus and off campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

OFFICE WORKING FILES

This series contains off-campus correspondence, campus and off-campus near-print informational material, school calendars received from off-campus, photocopies of Travel Expense Vouchers sent to Accounting Services, photocopies of student assistant timesheets sent to Payroll, NCR copies of Requisitions for Quick Copy Services sent to Duplications, file lists, and statistical worksheets.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Requisitions and travel records: Retain 3 years in office, then destroy by landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

REFERENCE NOTEBOOKS

This series contains file lists, schedules, and handbooks.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

STUDENT TEACHER EVALUATIONS

This series contains photocopies of student teacher evaluations sent to Career Planning and Placement.

RETENTION: Retain in office 1 year after graduation term or term of last attendance, then destroy by shredding then recycling.

WORD PROCESSING FILE

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals, recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule