LAW ENFORCEMENT TRAINING PROGRAM

ACCOUNTING LEDGERS NOTEBOOK

This series contains computer-generated monthly ledger sheets received from Accounting Services.

RETENTION: Retain in office until superseded, then destroy by recycling.

ADMINISTRATIVE DATABASES

This series contains databases that support administrative or housekeeping functions by containing information derived from hard copy records that are 1) authorized for destruction in the LSU Retention and Disposal Schedule and 2) maintained in organized files.

RETENTION: Delete information in the database when no longer needed.

BASIC TRAINING ACADEMY FILES

This series contains off-campus correspondence, applications received from off campus, photographs, tests, test scores, and file lists.

RETENTION: Retain permanently in office.

BIOGRAPHICAL DATA SHEETS NOTEBOOK

This series contains Biographical Data Sheets.

RETENTION: Retain in office while active, then destroy by

recycling.

BUDGET FILES

This series includes but may not be limited to photocopies of

Internal Transactions sent to Accounting Services, photocopies of

Travel Expense Vouchers sent to Accounting Services, photocopies

of invoices, photocopies of receipts, photocopies of requisitions

sent to Purchasing, photocopies of Requests for Budget

Adjustments sent to Budget and Planning, and computer-generated

Invoices Paid During the Period reports received from Accounting

Services.

RETENTION: Retain 2 years in office, then 5 years in Records

Center, then destroy by landfill.

CAMPUS CORRESPONDENCE NOTEBOOK

This series contains campus correspondence.

RETENTION: Retain 5 years in office, then destroy by shredding

then recycling.

CLASS INFORMATION NOTEBOOKS

This series contains master forms, off-campus near-print informational material, rosters, file notes, schedules, tabulation sheets, and class drawings.

RETENTION: Master forms: [Record (master) copy: Retain permanently in office. Duplicates: Retain in office while active, then destroy by landfill.] All other contents: Retain in office while active or until superseded, then destroy by landfill.

COORDINATOR WORKING FILES

This series contains all or some of the following: off-campus correspondence, campus near-print informational material, photocopies of Per-2 Personnel Appointments sent to Office of the Dean, applications, grade sheets, schedules, Daily Cost Sheets, photocopies of Room Requests sent to Office of the Dean, schedules, file lists, and file notes.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Personnel records: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. Applications and grade sheets: Retain in office 1 year after term submitted, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

CORRESPONDENCE

This series contains campus and off-campus correspondence.

RETENTION: Retain 5 years in office, then destroy by shredding

then landfill.

CORRESPONDENCE AND PHOTOGRAPHS, 1970-1985 (OBSOLETE)

This series contains campus and off-campus correspondence and

photographs.

RETENTION: Transfer to University Archives.

COST ANALYSIS NOTEBOOKS

This series contains photocopies of Daily Cost Sheets and

Conference Activity and Budget Analysis Records.

RETENTION: Retain 3 years in office, then destroy by landfill.

COURSE RECORD CARD FILE

This series contains course record cards.

RETENTION: Retain in office while active, then destroy by

landfill.

DEPARTMENT HEAD ADMINISTRATIVE FILES1 1974-1987 (OBSOLETE)

This series contains campus and off-campus correspondence, off- campus near-print informational material, and Position

Descriptions.

RETENTION: Destroy by shredding then landfill.

DEPARTMENTAL HISTORY FILES

This series contains campus and off-campus correspondence and

file notes.

RETENTION: Retain 5 years in office, then transfer to University

Archives.

DEPARTMENTAL RESOURCE MATERIAL FILES, 1957-1970 (OBSOLETE)

This series contains off-campus near-print informational

material, newspaper clippings, and file notes.

RETENTION: Destroy by landfill.

DISTRICT ATTORNEY NEWSLETTERS NOTEBOOKS

This series contains newsletters received from off campus.

RETENTION: Retain in office while active, then destroy by landfill.

DIVISION OF CONTINUING EDUCATION CREDIT CARDS

This series contains credit cards.

RETENTION: Retain permanently in office.

EQUIPMENT INVENTORIES

This series contains computer-generated Equipment Inventories

received from Property Control.

RETENTION: Retain 1 year in office, then destroy by recycling.

FIELD IN-SERVICE FILES

This series contains master copies of tests, grade sheets, and

file lists.

RETENTION: Retain permanently in office.

FIELD IN-SERVICE TRAINING FILES

This series contains campus and off-campus correspondence, photocopies of Internal Transactions sent to Business Office, photocopies of Travel Expense Vouchers sent to Business Office, photocopies of requisitions sent to Business Office, grade sheets, file lists, Teacher Roll Books, schedules, photocopies of object codes received from off campus, photocopies of Financial Aid Transcripts received from off campus, file notes, photocopies of Requisitions for Quick Copy Service sent to Copy Service, and score sheets.

RETENTION: Retain permanently in office.

HEAD BUDGET REFERENCE FILES

This series contains off-campus correspondence, computer- generated Equipment Inventories received from Property Control, photocopies of Requests for Budget Adjustments sent to Budget and Planning, budget worksheets, computer-generated monthly ledger sheets received from Accounting Services, and Vehicle Log sheets.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain 3 years in office, then destroy by recycling.

HEAD GENERAL REFERENCE FILES

This series contains campus and off-campus correspondence, Library Book Log sheets, off-campus near-print informational material, and procedural guidelines received from campus offices.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Logs: Retain 3 years in office, then destroy by recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.

INFORMATION FILES, 1981-1985 (OBSOLETE)

This series contains off-campus correspondence and off-campus

near-print informational material.

RETENTION: Destroy by shredding then landfill.

INFORMATION FILES

This series contains off-campus near-print informational material and file notes.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

INVENTORY NOTEBOOK, 1973-1973 (OBSOLETE)

This series contains inventories.

RETENTION: Destroy by landfill.

JAILER SCHOOL FILES

This series contains campus and off-campus correspondence, off-campus near-print informational material, and file notes.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

JUVENILE OFFICERS SCHOOL CORRESPONDENCE NOTEBOOKS, 1971-1978

(OBSOLETE)

This series contains campus and off-campus correspondence.

RETENTION: Retain permanently in office.

JUVENILE OFFICERS SCHOOL FILES

This series contains campus and off-campus correspondence, applications, grade sheets, schedules, Daily Cost Sheets, and tests.

RETENTION: Retain in office 5 years after graduation term or term of last attendance, then destroy by shredding then landfill.

JUVENILE SCHOOLS FILES, 1971-1978 (OBSOLETE)

This series contains campus and off-campus correspondence, applications, grades, and schedules.

RETENTION: Destroy by shredding then landfill.

LAW ENFORCEMENT INSTITUTE FILES

This series contains campus and off-campus correspondence, campus and off-campus near-print informational material, newspaper clippings, photocopies of news releases sent off campus, applications received from off campus, tests, and curriculum.

RETENTION: Retain permanently in office.

LAW ENFORCEMENT MISCONDUCT BULLETINS NOTEBOOK

This series contains bulletins received from off campus.

RETENTION: Retain in office while active, then destroy by

landfill.

LECTURE INFORMATION FILES

This series contains off-campus near-print informational material and file notes.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

MASTER FORMS

This series contains master forms.

RETENTION: Record (master) copy: Retain permanently in office.

Duplicates: Retain in office while active, then destroy by landfill.

MASTER TESTS, 1972-1975 (OBSOLETE)

This series contains master copies of tests.

RETENTION: Record (master) copy: Retain permanently in office.

Duplicates: Retain in office while active, then destroy by

landfill.

MISCELLANEOUS DEPARTMENTAL FILES

This series contains campus correspondence, computer-generated Equipment Inventories received from Property Control, self-study report, file notes, and photocopies of Capital Outlay Requests sent to Business Office.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. Inventories: Retain 1 year in office, then destroy by recycling. Self-Study Reports: Retain permanently in office. All other contents: Retain 3 years in office, then destroy by recycling.

NEAR-PRINT INFORMATIONAL MATERIAL

This series contains campus and off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

PERSONNEL FILES

This series contains performance evaluations, Position Descriptions, applications received from off campus, and photocopies of the following sent to Human Resource Management:

withholding tax statements, LSU-l Personnel Actions, LSU-5 Attendance and Leave Records, Per-l Requests for Permission to Fill a Vacancy, Per-2 Personnel Appointments, and Per-3 Personnel Status Changes.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

POLICIES AND PROCEDURES NOTEBOOKS

This series contains policy statements received from Office of the Chancellor and procedural guidelines received from campus offices.

RETENTION: Retain in office until superseded, then destroy by recycling.

POSITION APPLICATIONS

This series contains applications received from off campus.

RETENTION: Retain 1 year in office, then destroy by landfill.

REFERENCE FILES, 1966-1985 (OBSOLETE)

This series contains campus and off-campus correspondence and

off-campus near-print informational material.

RETENTION: Destroy by shredding then landfill

RESEARCH PAPERS CARD FILE

This series contains research paper cards.

RETENTION: Retain in office while active, then destroy by

landfill.

SCHOOL FILES

This series contains campus and off-campus correspondence, tabulations, file notes, and schedules.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active, then destroy by recycling.

SCHOOL PARTICIPANT CARD FILE

This series contains school participant cards.

RETENTION: Retain in office while active, then destroy by

landfill.

SCHOOL WORKING FILES, 1982-1987 (OBSOLETE)

This series contains campus and off-campus correspondence, schedules, tests, and cost sheets.

RETENTION: Destroy by shredding then landfill.

SEMINAR FILES

This series contains off-campus correspondence, Cost Analyses, and file lists.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active, then destroy by recycling.

SPECIALIZED SCHOOLS FILES

This series contains evaluations, file notes, and lesson plans.

RETENTION: Retain in office while active, then destroy by

recycling.

STAFF AND FACULTY LEAVE FILES

This series includes but may not be limited to campus correspondence, computer-generated monthly Personnel Activity Reports received from Human Resource Management, leave slips, and annual leave summaries received from Human Resource Management.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

STUDENT COURSE EXAMINATIONS

This series contains completed student examinations.

RETENTION: Retain in office 1 year after term submitted, then

destroy by shredding then landfill.

STUDENT RESEARCH PAPERS

This series contains student papers.

RETENTION: Retain in office 1 year after term submitted, then

destroy by shredding then landfill.

SUBJECT MATTER FILES

This series contains file notes.

RETENTION: Retain in office while active, then destroy by recycling.

TEST QUESTIONS

This series contains test questions received from instructors.

RETENTION: Retain in office while active, then destroy by

recycling.

UNIVERSITY ADMINISTRATIVE SPECIALIST REFERENCE FILES

This series contains photocopies of campus and off-campus correspondence, copier meter readings lists, and resumes received from instructors.

RETENTION: Resumes: Retain 1 year in office, then destroy by landfill. All other contents: Retain in office while active or until superseded, then destroy by shredding then recycling.

UNIVERSITY ADMINISTRATIVE SPECIALIST WORKING FILES

This series contains photocopies of campus and off-campus correspondence, campus near-print informational material, computer-generated Telephone Inventories received from Telecommunications, photocopies of Telephone Long Distance Codes received from Telecommunications, and photocopies of legislative acts received from off campus.

RETENTION: Telephone inventories: Retain 1 year in office, then destroy by landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

VEHICLE LOG

This series contains log sheets with mileage, tag number, gas, agency, repairs, and destination.

RETENTION: Retain 3 years in office, then destroy by recycling.

VETERAN ADMINISTRATION ANNUAL REPORTS FILES

This series contains off-campus correspondence, off-campus near- print informational material, and photocopies of reports sent to Office of the Dean.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active, then destroy by recycling.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.