GIFTED AND TALENTED PROGRAM/CONTINUING EDUCATION

APPLICATIONS FILES

This series contains applications and psychiatric evaluations.

RETENTION: Retain in office 5 years after graduation term or term

of last attendance, then destroy by shredding then landfill.

BROCHURES

This series contains brochures.

RETENTION: Retain in office while active, then transfer to

University Archives.

COORDINATOR FINANCIAL RECORDS FILES

This series contains ledger sheets, hiring forms, budget requests, and correspondence.

RETENTION: Personnel records: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain 3 years in office, then destroy by landfill.

MANUALS FILES

This series contains manuals and procedural guidelines.

RETENTION: Retain in office while active, then transfer to

University Archives.

VIDEOTAPES

This series contains videotapes received from off campus.

RETENTION: Retain in office while active, then destroy by

landfill.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.