FIREMAN TRAINING PROGRAM/CONTINUING EDUCATION
ACTIVITY LIST
This series contains activity lists.
RETENTION: Retain in office while active or until superseded, then destroy by recycling.
ADMINISTRATIVE DATABASES
This series contains databases that support administrative or housekeeping functions by containing information derived from hard copy records that are 1) authorized for destruction in the LSU Retention and Disposal Schedule and 2) maintained in organized files.
RETENTION: Delete information in the database when no longer needed.
ADMINISTRATIVE FILES
This series contains campus and off-campus correspondence, meeting minutes, off-campus near-print informational material, policy statements, photocopies of Purchase Orders sent to Business Office, Position Descriptions, file notes, Monthly Reports received from instructors, schedules, Activity Lists, teacher evaluations, Class Cancellations, Weekly Contact Sheets, photocopies of Repair Receipts sent to Business Office, and Contact Sheets.
RETENTION: Evaluations: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Purchase orders: Retain 3 years in office, then destroy by recycling. Position descriptions: Retain 2 years in office, then destroy by landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.
ADMINISTRATIVE SERVICE SPECIALIST INFORMATION NOTEBOOKS
This series contains photocopies of campus correspondence and campus near-print informational material.
RETENTION: Retain in office while active or until superseded, then destroy by landfill.
ADMINISTRATIVE SERVICE SPECIALIST WORKING FILES
This series contains campus correspondence, campus and off-campus near-print informational material, organizational charts, and budget worksheets.
RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. Organizational Chart: Record (master) copy: Retain permanently in office. Duplicates: Retain in office while active, then destroy by recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.
ANNUAL REPORTS
This series contains photocopies of annual reports sent of Office of the Dean.
RETENTION: Retain in office while active, then destroy by recycling.
ARTWORK FILES
This series contains campus correspondence, campus near-print informational material, emblems, logos, certificates, invitations, and working copies of newsletters.
RETENTION: Retain 5 years in office, then transfer to University Archives.
ASSISTANT DIRECTOR ADMINISTRATIVE FILES
This series contains photocopies of quarterly reports, campus and off-campus correspondence meeting minutes, off-campus near-print informational material, procedural guidelines, photographs, schedules received from off campus, file lists, and Dive Rescues.
RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Photographs: Retain permanently in office. All other contents: Retain in office while active or until superseded, then destroy by landfill.
ASSISTANT DIRECTOR REFERENCE FILES
This series contains off-campus near-print informational material and procedural guidelines.
RETENTION: Retain in office while active or until superseded, then destroy by landfill.
ASSISTANT DIRECTOR WORKING FILES
This series contains photocopies of legislative bills received from off campus and photocopies of requisition sent to purchasing.
RETENTION: Requisitions: Retain 3 years in office, then destroy by recycling. All other contents: Retain in office while active, then destroy by recycling.
AUDIO VISUAL EQUIPMENT CARD FILE
This series contains audio visual equipment cards.
RETENTION: Retain in office while active, then destroy by
landfill.
BLUEPRINTS
This series contains blueprints received from off campus.
RETENTION: Transfer to University Archives.
BUILDING SPECIFICATIONS FILES
This series contains campus and off-campus correspondence, photocopies of awards of bids received from Budget and Planning, photocopies of invoices sent to Business Office, photocopies of Purchase Orders, building specifications received from off campus, blueprints received from off campus, architecture reports received from off campus, engineering reports received from off campus, carpet samples received from off campus, tile samples received from off campus, and diagrams.
RETENTION: Retain permanently in office.
CATALOG FILES
This series contains photocopies of campus correspondence, campus near-print informational material, file notes, and drafts of catalogs.
RETENTION: Retain in office while active, then destroy by recycling.
CATALOGS
This series contains catalogs received from off campus.
RETENTION: Retain in office while active or until superseded, then destroy by landfill.
CERTIFICATION INFORMATION FILES
This series contains campus and off-campus correspondence, Xerox Meter Readings, grade sheets, roll calls, and file notes.
RETENTION: Grade sheets: Retain in office 1 year after term distributed, then destroy by shredding then landfill.
Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain 3 years in office, then destroy by recycling.
CERTIFICATION LOG
This series contains Certification Log sheets.
RETENTION: Retain 3 years in office, then destroy by recycling.
CERTIFICATION QUESTION AND ANSWER CARD FILE
This series contains question and answer cards.
RETENTION: Retain in office while active, then destroy by
landfill.
CERTIFICATION SUPERVISOR ADMINISTRATIVE FILES
This series contains campus correspondence, speeches, 10-Year Plan, and file lists.
RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. All other contents: Retain in office while active, then destroy by recycling.
CERTIFICATION SUPERVISOR WORKING FILES
This series contains campus and off-campus correspondence, campus and off-campus near-print informational material, file lists, telephone messages, file notes, tests, and certification test grading charts.
RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.
CERTIFICATION TEST FILES
This series contains answer sheets from completed tests,
Individual Training Record Cards, and completed practicals.
RETENTION: Retain in office 5 years after graduation term or term
of last attendance, then destroy by shredding then landfill.
CLASS ROLLS
This series contains computer-generated Class Rolls.
RETENTION: Retain 3 years in office, then destroy by landfill.
CLASS SCHEDULING AND FIELD PROCEDURES FILES
This series contains campus and off-campus near-print informational material, schedules, and code lists.
RETENTION: Retain in office while active or until superseded, then destroy by landfill.
CLERK REFERENCE FILES
This series contains photocopies of campus correspondence, campus and off-campus near-print informational material, procedural guidelines, file lists, training schedules, and completed tests.
RETENTION: Tests: Retain in office 1 year after term submitted, then destroy by shredding then landfill. All other contents:
Retain in office while active or until superseded, then destroy by landfill.
CLERK WORKING FILES
This series contains photocopies of campus and off-campus correspondence, file lists, file notes, photocopies of Travel Expense Vouchers sent to Accounting Services, photocopies of requisitions sent to Purchasing, photocopies of Requests for Authorization to Travel sent to Accounting Services, photocopies of Authorizations to Travel received from Accounting Services, and photocopies of receipts sent to Accounting Services.
RETENTION: Travel and purchasing records: Retain 3 years in office, then destroy by recycling. All other contents: Retain in office while active, then destroy by shredding then landfill.
COMPUTER PROGRAMMER WORKING FILES
This series contains photocopies of campus and off-campus correspondence, campus and off-campus near-print informational Material, file lists, and file notes.
RETENTION: Retain in office while active or until superseded, then destroy by shredding then landfill.
CORRESPONDENCE
This series contains campus and off-campus correspondence.
RETENTION: Retain 5 years in office, then destroy by shredding
then landfill.
COURSE ADDITION FILES
This series contains campus and off-campus correspondence.
RETENTION: Retain 5 years in office, then destroy by shredding
then landfill.
COURSE FILES
This series contains campus and off-campus correspondence, roll calls, registration sheets, test keys, schedules, file lists, and photocopies of tabulations.
RETENTION: Retain 5 years in office, then destroy by shredding then landfill.
COURSE MANAGEMENT FILES
This series contains campus and off-campus correspondence, course
outlines, photocopies of registration sheets, photocopies of
Activity lists, and Pre-registration forms.
RETENTION: Correspondence: Retain 5 years in office, then destroy
by shredding then landfill. Registration records: Retain in office 1 year after graduation term or term of last attendance, then destroy by shredding then landfill. All other contents:
Retain in office while active, then destroy by recycling.
COURSE MATERIAL PURCHASING FILES
This series contains photocopies of requisitions sent to Business
Office and photocopies of specifications sent to Business Office.
RETENTION: Retain 3 years in office, then destroy by recycling.
DEPARTMENTAL INFORMATION FILES
This series contains correspondence, campus and off-campus near- print informational material, flyers, photocopies of Certificates of Approval received from off campus, file lists, and photocopies of class rosters.
RETENTION: Retain 5 years in office, then destroy by shredding then landfill.
DIRECTOR ADMINISTRATIVE FILES
This series contains campus and off-campus correspondence, annotated photocopies of meeting minutes, off-campus near-print informational material, procedural guidelines generated here and received from off campus, file lists, organizational charts, business cards received from off campus, file notes, and photocopies of legislation received from off campus.
RETENTION: Retain 5 years in office, then transfer to University Archives.
DIRECTOR CORRESPONDENCE AND INFORMATION FILES
This series contains campus and off-campus correspondence, photocopies of meeting minutes generated here and received from Office of the Dean, and campus and off-campus near-print informational material.
RETENTION: Retain 5 years in office, then transfer to University Archives.
DIRECTOR COURSE FILES, 1969-1981 (OBSOLETE)
This series contains off-campus near-print informational material, photocopies of course descriptions, check lists, and photocopies of federal legislation received from off campus.
RETENTION: Destroy by landfill.
DIRECTOR INFORMATION FILES
This series contains campus off-campus correspondence, master forms, photocopies of meeting minutes, off-campus near-print informational material, procedural guidelines generated here and received from off campus, photocopies of Acts of the Legislature received from off campus, and photocopies of ratings received from off campus.
RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Ratings: Retain 3 years in office, then destroy by recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.
DIRECTORY OF LOUISIANA FIRE SERVICE ORGANIZATIONS NOTEBOOK
This series contains a Directory of Louisiana Fire Service
Organizations.
RETENTION: Retain in office while active or until superseded,
then destroy by landfill.
ENROLLMENT CARDS
This series contains firefighter enrollment cards.
RETENTION: Retain in office 5 years after graduation term or term
of last attendance, then destroy by shredding then landfill.
EQUIPMENT INVENTORY FILES
This series contains photocopies of Purchase Orders received from Purchasing, computer-generated Inventories received from Property Control, and file lists.
RETENTION: Purchase orders: Retain 3 years in office, then destroy by recycling. Inventories: Retain 1 year in office, then destroy by recycling. All other contents: Retain in office while active, then destroy by recycling.
EXPENDITURES FILES
This series contains photocopies of the following sent to the
Business Office: invoices, Travel Expense Vouchers, Purchase
Orders, requisitions, and Payroll Vouchers.
RETENTION: Retain 2 years in office, then 5 years in Records
Center, then destroy by landfill.
FACILITIES SCHEDULING LOG
This series contains Facilities Scheduling Log sheets.
RETENTION: Retain 3 years in office, then destroy by recycling.
FEDERAL GOVERNMENT TECHNICAL REPORTS
This series contains Federal Government Technical Reports received from off campus.
RETENTION: Retain in office while active or until superseded, then destroy by landfill.
FIELD EVALUATION FILES
This series contains photocopies of invoices sent off campus, parts lists received from off campus, engineer drawings received from off campus, and photocopies of Requests to Purchase sent to Purchasing.
RETENTION: Invoices: Retain 2 years in office, then 5 years in Records Center, then destroy by recycling. Purchasing records:
Retain 3 years in office, then destroy by recycling. All other contents: Retain in office while active, then destroy by recycling.
FILM AND VIDEO TAPE CARD FILE
This series contains film and video tape cards.
RETENTION: Retain in office while active, then destroy by
landfill.
FILM CATALOG VENDOR FILES
This series contains correspondence and off-campus near-print informational material.
RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.
FILM LIBRARY FILES
This series contains campus near-print informational material and file lists.
RETENTION: Retain in office while active or until superseded, then destroy by landfill.
FILM ORDER NOTEBOOKS
This series contains photocopies of invoices sent to Business
Office, NCR copies of Film Library Material, and Film Order
Forms.
RETENTION: Retain 3 years in office, then destroy by landfill.
FIRE DEPARTMENT TRAINING RECORD FILES
This series contains correspondence and photocopies of roll calls.
RETENTION: Retain 5 years in office, then destroy by shredding then landfill.
FIRE EQUIPMENT EXHIBIT FILES
This series contains correspondence and file lists.
RETENTION: Retain 5 years in office, then destroy by shredding
then landfill.
FIRE OBJECTIVE NOTEBOOK
This series contains fire objectives.
RETENTION: Retain in office while active or until superseded, then destroy by recycling.
FIRE PREVENTION SEMINAR SLIDE NOTEBOOKS
This series contains slides.
RETENTION: Retain in office while active, then transfer to
University Archives.
FIREFIGHTER COMMISSION FILES, 1973-1977 (OBSOLETE)
This series contains correspondence, photocopies of meeting minutes, off-campus near-print informational material, photocopies of inventory sheets received from off campus, and Training Center Subject Records sent off campus.
RETENTION: Destroy by landfill.
FIREFIGHTER MANUALS
This series contains Firefighter Manuals.
RETENTION: Retain in office while active or until superseded, then destroy by recycling.
FIREMEN TRAINING COURSE CATALOGS
This series contains course catalogs.
RETENTION: Record (master) copy: Retain permanently in office.
Duplicates: Retain in office while active, then destroy by landfill.
FIREMEN TRAINING PROGRAM CONFERENCE PROGRAM NOTEBOOKS
This series contains conference programs.
RETENTION: Retain in office while active or until superseded, then destroy by recycling.
FIREMEN TRAINING PROGRAM LEGISLATIVE ACTS
This series contains photocopies of legislation pertaining to
Fireman Training received from off campus.
RETENTION: Retain in office while active, then destroy by
recycling.
FORESTRY DEPARTMENT CORRESPONDENCE
This series contains off-campus correspondence.
RETENTION: Retain 5 years in office, then destroy by shredding
then landfill.
GENERAL FILES
This series contains correspondence, master forms, off-campus near-print informational material, file lists, roll calls, Departments Notified of a Class, course schedules, photocopies of Travel Expense Vouchers sent to Business Office, and photocopies of Notification Letters sent off campus.
RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Master forms: Record (master) copy:
Retain permanently in office. Duplicates: Retain in office while active, then destroy by landfill. Near-print informational material: Retain in office while active or until superseded, then destroy by landfill. All other contents: Retain 3 years in office, then destroy by recycling.
GENERAL REFERENCE NOTEBOOKS
This series contains photocopies of annual reports sent to Office of the Dean and off campus, campus and off-campus correspondence, and photocopies of meeting minutes received from campus offices.
RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active, then destroy by recycling.
GOALS FILE
This series contains file notes and drafts.
RETENTION: Retain in office while active, then destroy by
recycling.
INDUSTRIAL FIRE SCHOOLS FILES
This series contains campus and off-campus correspondence, wavers, roll calls, and file notes.
RETENTION: Retain 5 years in office, then destroy by shredding then landfill.
INDUSTRIAL FIRE TRAINING RECORDS
This series contains file notes, photocopies of student rosters, photocopies of course syllabi received from instructors, and photocopies of course outlines received from instructors.
RETENTION: Retain in office while active, then destroy by recycling.
INSTRUCTOR COURSE SCHEDULING FILES
This series contains campus and off-campus correspondence, photocopies of invoices sent off campus and to Accounting Services, Industrial Class Worksheets, Activity Lists, student rosters, Course Evaluations, file lists, First Day Agendas, photocopies of Certificates of Appreciation sent off campus, photocopies of Accident Reports sent to Student Health Center, file notes, and photocopies of proposals sent off campus.
RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain 3 years in office, then destroy by recycling.
INSTRUCTOR EVALUATIONS
This series contains photocopies of evaluations sent to Office of the Dean.
RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling.
INSTRUCTOR PHYSICAL EXAMINATION FILES
This series contains correspondence received from Student Health Center and Information on Physical.
RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.
INSTRUCTOR PROJECT FILES
This series contains campus and off-campus near-print informational material and specifications for equipment.
RETENTION: Retain in office while active or until superseded, then destroy by landfill.
INSTRUCTOR REFERENCE NOTEBOOK
This series contains campus correspondence, procedural guidelines, file notes, and worksheets.
RETENTION: Retain in office while active or until superseded, then destroy by recycling.
INSTRUCTOR SCHEDULES NOTEBOOKS
This series contains schedules.
RETENTION: Retain in office while active, then destroy by
recycling.
INSTRUCTOR TRAINING VIDEOS
This series contains training videos.
RETENTION: Retain in office while active, then transfer to
University Archives.
INTERNATIONAL TRAINING FILES
This series contains campus and off-campus correspondence and photocopies of contracts sent to Grants and Contracts.
RETENTION: Retain 5 years in office, then destroy by shredding then landfill.
INVENTORY CARD FILE
This series contains inventory cards.
RETENTION: Retain in office while active, then destroy by
landfill.
LEAVE FILES
This series contains NCR copies of leave slips sent to Business Office and LSU-5 Attendance and Leave Records.
RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.
LEDGER BOOKS
This series contains ledgers.
RETENTION: Retain 3 years in office, then destroy by landfill.
LEDGERS
This series contains photocopies of ledger sheets received from
Accounting Services.
RETENTION: Retain in office until superseded, then destroy by
recycling.
LITIGATION FILES
This series contains correspondence.
RETENTION: Retain 5 years in office, then destroy by shredding
then landfill.
LOUISIANA COMMUNITY RATINGS
This series contains community ratings received from off campus.
RETENTION: Retain 3 years in office, then destroy by landfill.
LOUISIANA FIRE LAWS NOTEBOOK
This series contains photocopies of Louisiana fire laws.
RETENTION: Retain in office while active or until superseded, then destroy by recycling.
MASTER FORMS
This series contains master forms.
RETENTION: Record (master) copy: Retain permanently in office.
Duplicates: Retain in office while active, then destroy by
landfill.
MASTER TESTS
This series contains master tests.
RETENTION: Record (master) copy: Retain permanently in office.
Duplicates: Retain in office while active, then destroy by
landfill.
MISCELLANEOUS CLASS FILES
This series contains roll calls1 Registration Forms, photocopies of Program Evaluations, Telephone Registration Forms, and file notes.
RETENTION: Retain in office 5 years after graduation term or term of last attendance, then destroy by shredding then landfill.
MISCELLANEOUS FILES, 1977-1988 (OBSOLETE)
This series contains correspondence, roll calls, and file lists.
RETENTION: Destroy by shredding then landfill.
MONTHLY REPORTS
This series contains monthly reports received from instructors.
RETENTION: Retain 3 years in office, then destroy by recycling.
NATIONAL CERTIFICATION FILES
This series contains correspondence, photocopies of National Professional Qualification System Applications sent off campus and photocopies of checks received from off campus.
RETENTION: Retain in office 1 year after certification, then destroy by shredding then landfill.
NEAR-PRINT INFORMATIONAL MATERIAL
This series contains campus and off-campus near-print informational material.
RETENTION: Retain in office while active or until superseded, then destroy landfill.
NEWSLETTERS FROM FIRE INSTITUTIONS
This series contains newsletters received from off campus.
RETENTION: Retain in office while active, then destroy by
landfill.
OFFICE MANAGER CLASS SCHEDULING FILES
This series contains campus and off-campus near-print informational material, class enrollment lists, file notes, and Roll Call forms.
RETENTION: Roll calls and enrollment lists: Retain 3 years in office, then destroy by recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.
OFFICE MANAGER REFERENCE FILES
This series contains Requisitions Log sheets, meeting minutes, campus near-print informational material, and file notes.
RETENTION: Log sheets: Retain 3 years in office, then destroy by recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.
OFFICE MANAGER WORKING FILES
This series contains campus near-print informational material, file lists, file notes, and photocopies of Travel Expense Vouchers sent to Business Office.
RETENTION: Vouchers: Retain 3 years in office, then destroy by recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.
PARISH TRAINING REQUEST FILES
This series contains correspondence and Questionnaire Responses.
RETENTION: Retain 5 years in office, then destroy by shredding
then landfill.
PERSONNEL CORRESPONDENCE
This series contains correspondence.
RETENTION: Retain 5 years in office, then destroy by shredding
then landfill.
PERSONNEL FILES
This series contains job applicant letters of reference received from off campus, job applicant resumes received from off campus, photocopies of Position Descriptions, photocopies of Injury Reports sent to Campus Safety, and the following sent to Human Resource Management: photocopies of Change-in status reports of continuation or separation, photocopies of 1-9 Employee Eligibility Verifications, photocopies of LSU-l Personnel Actions, NCR copies of PER-l Requests for Permission to Fill a Vacancy, NCR copies of PER-2 Personnel Appointments, NCR copies of PER-3 Personnel Status Changes, NCR copies of PER-40 Contracts for Unclassified Employees, NCR copies of PER-25s, photocopies of Letters of Accommodation, and photocopies of Letters of Reprimand.
RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.
PHOTOGRAPHS
This series contains photographs.
RETENTION: Retain in office while active, then transfer to
University Archives.
POLICY STATEMENTS AND PROCEDURAL GUIDELINES
This series contains photocopies of policy statements received from Office of the Chancellor and procedural guidelines generated here and received from campus offices.
RETENTION: Retain in office until superseded, then destroy by recycling.
PROGRAM EVALUATIONS
This series contains program evaluations.
RETENTION: Retain 3 years in office, then destroy by recycling.
PROJECT FILES
This series contains interdepartmental correspondence, organizational charts, and budget proposals.
RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. All other contents: Retain 3 years in office, then destroy by recycling.
PUBLIC FIRE EDUCATION FILES
This series contains off-campus near-print informational material and file notes.
RETENTION: Retain in office while active or until superseded, then destroy by landfill.
PUBLIC RELATIONS FILES
This series contains campus and off-campus correspondence, campus near-print informational material, Certificates of Appreciation received from off campus, photocopies of legislative bills received from off campus, newsletters received from off campus, and file lists.
RETENTION: Retain in office while active, then destroy by shredding then landfill.
PURCHASING FILES
This series contains photocopies of the following sent to
Business Office: Purchase Orders and requisitions.
RETENTION: Retain 3 years in office, then destroy by recycling.
PURCHASING NOTEBOOKS
This series contains correspondence, photocopies of invoices sent to Business Office, photocopies of Purchase Orders sent to Purchasing, photocopies of requisitions sent to Purchasing, photocopies of Requests to Purchase sent to Business Office, and photocopies of Packing Slips received from off campus.
RETENTION: Retain 2 years in off ice, then 5 years in Records Center, then destroy by landfill.
RECEPTIONIST REFERENCE FILES
This series contains photocopies of campus correspondence, campus and off-campus near-print informational material, photocopies of Travel Expense Vouchers sent to the Office of the Dean, file lists, class rolls, and file notes.
RETENTION: Retain in office while active, then destroy by recycling.
RECRUITMENT AND PROMOTIONAL VIDEO TAPES
This series contains video tapes.
RETENTION: Retain in office while active, then transfer to
University Archives.
RECRUITMENT FILES
This series contains job applicant letters of reference received from off campus and job applicant resumes received from off campus.
RETENTION: Retain 1 year in office, then destroy by landfill.
REFERENCE FILES
This series contains all or some of the following: photocopies of campus and off-campus correspondence, off-campus near-print informational material, procedural guidelines, instructor schedules, file notes, file lists, Technical Committee Reports received from off campus, Louisiana parish maps, and photocopies of road maps.
RETENTION: Retain in office while active or until superseded, then destroy by landfill.
REQUESTS FOR LEAVE LOG
This series contains Requests for Leave Log sheets.
RETENTION: Retain 3 years in office, then destroy by recycling.
RESERVED FILM FORMS
This series contains NCR copies of Reserved Film forms.
RETENTION: Retain 3 years in office, then destroy by landfill.
ROLL CALLS
This series contains roll calls.
RETENTION:
SALES NOTEBOOKS
This series contains campus correspondence, photocopies of
invoices sent to Business Office, and Purchase Orders.
RETENTION: Retain 2 years in office, then 5 years in Records
Center, then destroy by shredding then landfill.
SECRETARY WORKING FILES
This series contains Film and VCR Log sheets and off-campus near- print informational material.
RETENTION: Log sheets: Retain 3 years in office, then destroy by recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.
SEMINAR FILES
This series contains campus and off-campus correspondence, campus and off-campus near-print informational material, and file notes.
RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.
STUDENT CERTIFICATION EXAMINATIONS
This series contains completed examinations.
RETENTION: Retain in office 1 year after term submitted, then
destroy by shredding then landfill.
SUBJECT HEADING FILES
This series contains campus and off-campus near-print informational material, photocopies of newspaper clippings received from off campus, and pictures generated here and received from off campus.
RETENTION: Pictures: Retain permanently in office. All other contents: Retain in office while active or until superseded, then destroy by landfill.
SUPERVISOR ADMINISTRATIVE FILES
This series contains Equipment Inventory log sheets, photocopies of procedural guidelines received from campus offices, photocopies of requisitions sent to Purchasing, and computer- generated Equipment Inventories received from Property Control.
RETENTION: Requisitions and logs: Retain 3 years in office, then destroy by recycling. Inventories: Retain 1 year in office, then destroy by recycling. All other contents: Retain in office until superseded, then destroy by recycling.
SUPERVISOR REFERENCE FILES
This series contains campus and off-campus near-print informational material and file notes.
RETENTION: Retain in office while active or until superseded, then destroy by landfill.
SUPERVISOR WORKING FILES
This series contains all or some of the following: annual reports sent to Office of the Dean, campus and off-campus correspondence, meeting minutes received from Office of the Dean, campus and off-campus near-print informational material, photocopies of newspaper clippings received from off campus, photocopies of news releases sent off campus, photocopies of procedural guidelines received from campus offices, file notes, and Purchase Order Forms.
RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Purchase orders: Retain 3 years in office, then destroy by landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.
TRAVEL ACCOUNTING FILES
This series contains photocopies of Travel Expense Vouchers sent to Accounting Services, photocopies of receipts sent to Accounting Services, and photocopies of program agendas received from off campus.
RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by landfill.
TRAVEL RECORDS FILES
This series contains Regional Monthly Reports and photocopies of
credit cards receipts sent to Business Office.
RETENTION: Retain 3 years in office, then destroy by recycling.
TRAVEL REFERENCE FILES
This series contains campus near-print informational material, policy statements received from campus offices, procedural guidelines received from campus offices, and file lists.
RETENTION: Retain in office while active or until superseded, then destroy by landfill.
VEHICLES FILES
This series contains Daily Vehicle Log sheets sent to Property Control, photocopies of Purchase Orders sent to Business Office, photocopies of requisitions sent to Business Office, photocopies of Certificates of Registration received from off campus, photocopies of requisitions sent to Business Office, and file lists.
RETENTION: Retain 3 years in office, then destroy by recycling.
WORD PROCESSING FILES
This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.
RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.
WORD PROCESSOR WORKING FILES
This series contains photocopies of campus correspondence, campus and off-campus near-print informational material, file notes, file lists, Inventory Lists, Course Registration forms, and instructor schedules.
RETENTION: Retain in office while active, then destroy by shredding then landfill.
WORKING FILES
This series contains campus correspondence, meeting minutes, campus near-print informational material, Contact Sheets, Monthly Reports received from instructors, schedules, file notes, course evaluations, and course outlines.
RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. All other contents: Retain in office while active, then destroy by recycling.