ENVIRONMENTAL, OCCUPATIONAL, AND SAFETY TRAINING/CONTINUING EDUCATION

ADMINISTRATIVE DATABASES

This series contains databases that support administrative or housekeeping functions by containing information derived from hard copy records that are 1) authorized for destruction in the LSU Retention and Disposal Schedule and 2) maintained in organized files.

RETENTION: Delete information in the database when no longer needed.

ASBESTOS PARTICIPANT CARD FILE

This series contains cards with name, address, Social Security number, classes taken, timespan, and amount of payment.

RETENTION: Retain in office while active, then destroy by landfill.

COORDINATOR OF TRAINING CENTER ADMINISTRATIVE FILES

This series contains Records of Agreement, employment forms, evaluations, photocopies of Internal Transactions sent to Business Office, photocopies of invoices sent to Business Office, file lists, test scores, and course schedules.

RETENTION: Personnel records: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. Test scores: Retain in office 5 years after graduation term or term of last attendance, then destroy by shredding then landfill. All other contents:

Retain in office while active, then destroy by recycling.

ELECTRONIC SPREADSHEETS

This series contains spreadsheets that are recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form. RETENTION: a) When used to produce hard copy that is maintained in organized files: Delete when no longer needed to update or produce hard copy. b) When maintained only in electronic form:

Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule. If the electronic version replaces hard copy records with differing retention periods, and agency software does not readily permit selective deletion, delete after the longest retention period has expired.

MANUALS

This series contains manuals received from off campus.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

PROGRAM FILES

This series contains course content sheets, course schedules, and program sheets.

RETENTION: Retain in office while active, then destroy by recycling.

PROSPECTIVE INSTRUCTOR RESUMES

This series contains resumes received from off campus.

RETENTION: Retain 1 year in office, then destroy by landfill.

SCIENCE FAIR FILES

This series contains off-campus correspondence, photocopies or original copies of participant forms, file lists, hotel commitments, and photocopies of rules.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active, then destroy by recycling.

SLIDES

This series contains slides received from off campus.

RETENTION: Retain in office while active, then destroy by

landfill.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.