COMPUTER REHABILITATION PROGRAM/CONTINUING EDUCATION

BUSINESS ADVISORY AND STUDENT TEST FILES

This series contains campus and off-campus correspondence, photocopies of meeting minutes received from campus offices, campus near-print informational material, tests, and file notes.

RETENTION: Tests: Retain in office 1 year after term submitted, then destroy by shredding then landfill. Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

CLASS INFORMATION FILES

This series contains evaluations, tests, and photocopies of medical records received from off campus.

RETENTION: Retain in office 5 years after graduation term or term of last attendance, then destroy by shredding then landfill.

COBOL PROGRAM REPORTS, 1987-1988 (OBSOLETE)

This series contains computer-generated Cobalt reports.

RETENTION: Retain in office until superseded, then destroy by

recycling.

COBOL PROJECTS REPORTS, 1982-1985 (OBSOLETE)

This series contains computer-generated COBOL Projects reports.

RETENTION: Destroy by recycling.

COMPUTER REHABILITATION PROGRAM INFORMATION FILES

This series contains campus and off-campus correspondence, campus near-print informational material, and photocopies of grant proposals sent to Grants and Contracts.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Grant proposals: Retain in office 3 years after year of compilation, then destroy by shredding then recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.

COMPUTER REHABILITATION TRAINING PROGRAM INFORMATION FILES

This series contains photocopies of campus correspondence, file lists, and file notes.

RETENTION: Retain in office while active, then destroy by recycling.

CORRESPONDENCE AND BUDGET FILES

This series contains campus and off-campus correspondence, off- campus near-print informational material, photocopies of Purchase Orders sent to Business Office, photocopies of requisitions sent to Business Office, and file lists.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Purchasing records: Retain 3 years in office, then destroy by recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.

DIRECTOR ADMINISTRATIVE FILES

This series contains campus and off-campus correspondence, computer-generated Equipment Inventories received from Property Control, off-campus near-print informational material, photocopies of budget reports sent to Office of the Dean, NCR copies of Internal Transactions sent to Business Office, computer-generated monthly ledger sheets received from Accounting Services, photocopies of Per-25 Contracts sent to Office of the Dean, and evaluations.

RETENTION: Personnel records: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling. Budget records: Retain 3 years in office, then destroy by landfill. Correspondence:

Retain 5 years in office, then destroy by shredding then landfill. Inventories: Retain 1 year in office, then destroy by recycling. All other contents: Retain in office while active, then destroy by landfill.

DIRECTOR REFERENCE FILES

This series contains campus and off-campus correspondence and campus and off-campus near-print informational material.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

LECTURE MODULES

This series contains lecture modules.

RETENTION: Retain in office while active, then destroy by

landfill.

PROGRAM INFORMATION FILES

This series contains campus and off-campus near-print informational material, resumes received from off campus, file lists, Records of Agreement, and photocopies of Payroll Vouchers sent to Business Office.

RETENTION: Resumes: Retain 1 year in office, then destroy by landfill. Payroll vouchers: Retain 2 years in office, then 5 years in Records Center, then destroy by recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.

PROMOTIONAL REFERENCE FILES

This series contains campus and off-campus correspondence, campus near-print informational material, and news clippings.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

REFERENCE NOTEBOOKS

This series contains photocopies of campus correspondence, photocopies of meeting minutes, campus near-print informational material, and policy statements received from Office of the Chancellor.

RETENTION: Retain in office while active or until superseded, then destroy by recycling.

STUDENT FILES

This series contains photographs, Records of Progress, monthly evaluations, photocopies of medical histories received from off campus, applications received from off campus, interview results, and battery test results.

RETENTION: Retain in office 5 years after graduation term or term of last attendance, then destroy by shredding then landfill.

STUDENTS-NOT-ADMITTED FILES

This series contains off-campus correspondence and medical histories received from off campus.

RETENTION: Retain in office 1 year after application term, then destroy by shredding then landfill.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.