COMMUNICATIONS

ADVERTISEMENT COST SUMMARY FILES

This series contains budget worksheets, photocopies of financial reports, campus and off-campus near-print informational material, file notes, photocopies of contracts sent to Grants and Contracts, campus and off-campus correspondence, photocopies of requisitions sent to Purchasing, photocopies of invoices sent to Accounting Services, and photocopies of advertisements.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain 3 years in office, then destroy by recycling.

ADVERTISEMENT FILES

This series contains off-campus near-print informational material, file notes, campus and off-campus correspondence, photocopies of contracts sent to Grants and Contracts, photocopies of requisitions sent to Purchasing, photocopies of invoices sent to Accounting Services, and photocopies of advertisements.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain 3 years in office, then destroy by recycling.

ANNUAL REPORTS FILES

This series contains annual reports, campus correspondence, photocopies of financial reports, file notes, annotated drafts of reports, and photocopies of invoices received from campus offices.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. Invoices: Retain 2 years in office, then 5 years in Records Center, then destroy by recycling. All other contents: Retain in office while active, then destroy by recycling.

COMMUNICATIONS ARTWORK FILES

This series contains paste ups and mechanicals.

RETENTION: Retain in office while active, then destroy by

landfill.

COMMUNICATIONS COORDINATOR GENERAL INFORMATION FILES

This series contains newspaper clippings, off-campus near-print informational material, file notes, and photocopies of Internal Transactions.

RETENTION: Internal Transactions: Retain 3 years in office, then destroy by recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.

COMMUNICATIONS COORDINATOR REFERENCE FILES

This series contains off-campus near-print informational material, file notes, and videotapes received from off campus.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

COMMUNICATIONS COORDINATOR WORKING FILES

This series contains photocopies of meeting minutes, photocopies of agendas, file notes, photocopies of policy statements received from Office of the Chancellor, photocopies of procedural guidelines received from campus offices, campus and off-campus near-print informational material, photocopies of project reports, photocopies of sample forms, newspaper clippings, photocopies of annual reports, and photocopies of campus correspondence.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

COMMUNICATIONS EDITOR SAMPLE FILES

This series contains campus near-print informational material.

RETENTION: Retain in office while active, then destroy by

landfill.

COMMUNICATIONS EDITOR WORKING FILES

This series contains off-campus near-print informational material, photocopies of articles, photocopies of Internal Transactions, and photocopies of invoices.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

COMMUNICATIONS GENERAL FILES

This series contains campus and off-campus correspondence, procedural guidelines, file notes, campus and off-campus near-print informational material, newspaper clippings and excerpts from publications, photographs, and negatives.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Photographs and negatives: Retain permanently in office. All other contents: Retain in office while active or until superseded, then destroy by landfill.

COMMUNICATIONS PROCEEDINGS PUBLICATIONS SAMPLE FILES

This series contains Short Courses and Conferences near-print informational material.

RETENTION: Retain in office while active, then destroy by landfill.

COMMUNICATIONS PROJECT MATERIALS FILES

This series includes but may not limited to file notes, brochure drafts, photocopies of final brochures, off-campus near-print informational material, and photocopies of visuals generated here and received from off campus.

RETENTION: Retain 3 years in office, then destroy by recycling.

COMMUNICATIONS SAMPLE BROCHURES

This series contains brochures.

RETENTION: Retain in office while active, then destroy by

landfill.

CORRESPONDENCE FILES

This series contains off-campus correspondence and off-campus near-print informational material

RETENTION: Retain 5 years in office, then destroy by shredding then landfill.

PROJECT FILES

This series contains photocopies of organizational charts received from Office of the Dean, off-campus correspondence, photocopies of procedural guidelines received from campus offices, file notes, campus near-print informational material, course evaluations, and course evaluation summaries.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

PROOF OF PUBLICATION FILES

This series contains clippings of newspaper advertisements generated by Division of Continuing Education.

RETENTION: Retain in office while active, then destroy by recycling.

SHORT COURSES AND CONFERENCES PUBLICATIONS

This series contains campus near-print informational material.

RETENTION: Retain in office while active, then transfer to

University Archives.

SHORT COURSES PORTFOLIO

This series contains videotapes, audiotapes, and catalogs.

RETENTION: Retain permanently in office.

UNIVERSITY PUBLICATIONS

This series contains off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.