OFFICE OF THE DIRECTOR/SNCC

ACCOUNTS RECEIVABLE PROGRAM LISTINGS

This series contains program listings.

RETENTION: Retain in office until superseded, then destroy by

recycling.

ARMY HIGH PERFORMANCE COMPUTER CENTER PROPOSAL FILES (OBSOLETE)

This series contains guidelines received from off campus, proposal sent off campus, and worksheets.

RETENTION: proposals: Retain in office 3 years after year of compilation, then destroy by shredding then recycling. All other contents: Retain in office while active, then destroy by recycling.

ASSISTANT DIRECTOR MAIL FILES

This series contains originals and photocopies of campus and off-campus correspondence, off-campus near-print informational material, and computer-generated reports.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

BID HARDWARE RESPONSES, 1983-1985 (OBSOLETE)

This series contains bid responses.

RETENTION: Retain in office 3 years after termination of

contract, then destroy by landfill.

CHARGE-BACK CREDITS REPORTS, 1990-1990 (OBSOLETE)

This series contains charge-back credits reports.

RETENTION: Destroy by landfill.

COMPUTER PROGRAMS LISTS

This series contains computer-generated lists.

RETENTION: Retain in office until superseded, then destroy by

landfill.

DATA PROCESSING AND FINANCE ASSISTANT DIRECTOR ADMINISTRATIVE FILES

This series contains originals and photocopies of campus and off-campus correspondence, photocopies of equipment inventories, oft-campus near-print informational material, photocopies of policy statements received from Office of the Chancellor, photocopies of bids received from purchasing, photocopies of contracts sent to purchasing, photocopies of Internal Transactions sent to Accounting Services, photocopies of invoices sent to Accounting Services, photocopies of purchase Orders received from purchasing, computer generated monthly ledger sheets received from Accounting Services, photocopies of receiving reports received from off campus, photocopies of requisitions sent to purchasing, and Facilities Inventories received from Facility Services.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Inventories: Retain 1 year in office, then destroy by landfill. Bids and contracts: Record (master) copy: Retain in office 3 years after termination of contract, then destroy by shredding then landfill. Duplicates:

Retain in office while active, then destroy by shredding then landfill. Accounting records: Retain 2 years in office, then 5 years in Records Center, then destroy by recycling. Evaluations:

Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.

DATA PROCESSING AND FINANCE ASSISTANT DIRECTOR BUDGET FILES

This series contains photocopies of campus and off-campus correspondence, Operating Budgets for Fiscal Years received from Budget and Planning, photocopies of Budget Proposed Allocations A,B, and C sent to Budget and Planning, photocopies of budget adjustments, budget reports, file notes, and worksheets.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain 3 years in office, then destroy by recycling.

DATA PROCESSING AND FINANCE ASSISTANT DIRECTOR CAPITAL OUTLAY BUDGET ACQUISITIONS FILES

This series contains photocopies of campus and off-campus correspondence, off-campus near-print informational material, photocopies of bids received from Purchasing, photocopies of contracts sent to Purchasing, photocopies of Internal Transactions sent to Accounting Services, photocopies of invoices sent to Accounting Services, photocopies of Purchase Orders received from Purchasing, photocopies of receiving reports received from off campus, and photocopies of requisitions sent to Purchasing.

RETENTION: Bids and contracts: Record (master) copy: Retain in office 3 years after termination of contract, then destroy by shredding then landfill. Duplicates: Retain in office while active, then destroy by shredding then landfill. Accounting records: Retain 2 years in office, then 5 years in Records Center, then destroy by landfill. All other contents: Retain 3 years in office, then destroy by recycling.

DATA PROCESSING AND FINANCE ASSISTANT DIRECTOR CHARGE-BACK

SPREADSHEET NOTEBOOKS, 1985-1987 (OBSOLETE)

This series contains SNCC spreadsheets.

RETENTION: Destroy by recycling.

DATA PROCESSING AND FINANCE ASSISTANT DIRECTOR MAIN PROCESSOR VENDOR AWARDED BIDS NOTEBOOKS

This series contains photocopies of bids received from purchasing.

RETENTION: Record (master) copy: Retain in office 3 years after termination of contract, then destroy by shredding then landfill. Duplicates: Retain in office while active, then destroy by shredding then landfill.

DATA PROCESSING AND FINANCE ASSISTANT DIRECTOR MEETING TOPIC

NOTEBOOKS

This series contains file notes.

RETENTION: Retain in office while active, then destroy by

recycling.

DATA PROCESSING AND FINANCE ASSISTANT DIRECTOR MONTHLY CHARGEBACK JOBS NOTEBOOKS

This series contains log sheets with dollar amounts, job counts,

etc.; tape listings; and timesheet checklists.

RETENTION: Retain 3 years in office, then destroy by recycling.

DATA PROCESSING AND FINANCE ASSISTANT DIRECTOR NEW COMPUTING SERVICES BUILDING INFORMATION NOTEBOOK

This series contains photocopies of campus correspondence sent and annotated blueprints.

RETENTION: Campus correspondence: Retain 5 years in office, then destroy by shredding then recycling. Blueprints: Record (master) copy: Retain permanently in office. Duplicates:

Retain in office while active, then destroy by shredding then landfill.

DATA PROCESSING AND FINANCE ASSISTANT DIRECTOR OPERATING BUDGET ACQUISITIONS FILES

This series contains photocopies of campus and off-campus correspondence, photocopies of equipment inventories, off-campus near-print informational material, photocopies of bids received from Purchasing, photocopies of contracts sent to Purchasing, photocopies of Internal Transactions sent to Accounting Services, photocopies of invoices sent to Accounting Services, photocopies of Purchase Orders received from purchasing, photocopies of receiving reports received from off campus, and photocopies of requisitions sent to purchasing.

RETENTION: Bids and contracts: Record (master) copy: Retain in office 3 years after termination of contract, then destroy by shredding then landfill. Duplicates: Retain in office while active, then destroy by shredding then landfill. Accounting records: Retain 2 years in office, then 5 years in Records Center, then destroy by landfill. Purchasing records: Retain 3 years in office, then destroy by recycling. All other contents:

Retain in office while active or until superseded, then destroy by landfill.

DATA PROCESSING AND FINANCE ASSISTANT DIRECTOR PROJECTED OUTLAY

REQUESTS FILES

This series contains photocopies of campus correspondence,

worksheets, and photocopies of Outlay Projections Reports.

RETENTION: Retain 3 years in office, then destroy by recycling.

DATA PROCESSING AND FINANCE ASSISTANT DIRECTOR SAMPLE BID

SPECIFICATIONS

This series contains bid specifications.

RETENTION: Retain in office while active, then destroy by landfill.

DATA PROCESSING AND FINANCE ASSISTANT DIRECTOR SPECIAL TOPICS FILES

This series contains campus and off-campus correspondence, procedural guidelines received from campus offices, and file notes.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by recycling.

DATA PROCESSING AND FINANCE ASSISTANT DIRECTOR TELEPROCESSING

ADMINISTRATIVE CHECKLISTS NOTEBOOKS

This series contains administrative checklists.

RETENTION: Retain 3 years in office, then destroy by recycling.

DATA PROCESSING AND FINANCE ASSISTANT DIRECTOR TELEPROCESSING

CANCELLATIONS NOTEBOOK

This series contains administrative checklists.

RETENTION: Retain in office while active, then destroy by

recycling.

DATA PROCESSING DISASTER RECOVERY PLAN FOR LSU

This series contains disaster recovery plan.

RETENTION: Retain in office until superseded, then destroy by

shredding then landfill.

DEPARTMENTAL BILLING REPORTS

This series contains billing reports sent to campus offices.

RETENTION: Retain 3 years in office, then destroy by recycling.

DIRECTOR ADMINISTRATIVE FILES

This series contains photocopies of annual reports received from campus offices, photocopies of campus and off-campus correspondence, photocopies of meeting minutes received from campus offices, and duplicate architectural plans received from off campus.

RETENTION: Retain 5 years in office, then transfer to University Archives.

DIRECTOR BUDGET REPORTS

This series contains budget reports received from Budget and

planning.

RETENTION: Retain 3 years in office, then destroy by recycling.

DIRECTOR MVS REPORTS

This series contains MVS reports.

RETENTION: Retain permanently in office.

DIRECTOR SERVICE REPORTS

This series contains service reports.

RETENTION: Retain permanently in office.

DIRECTORIES

This series contains directories received from off campus.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

EDUCATIONAL CATALOGS

This series contains catalogs received from off campus.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

ELECTRONIC SPREADSHEETS

This series contains spreadsheets that are recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form. RETENTION: a) When used to produce hard copy that Is maintained in organized files: Delete when no longer needed to update or produce hard copy. b) When maintained only in electronic form:

Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule. If the electronic version replaces hard copy records with differing retention periods, and agency software does not readily permit selective deletion, delete after the longest retention period has expired.

GENERAL CORRESPONDENCE FILES

This series contains campus and off-campus correspondence and policy statements received from Office of the Chancellor.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Policy statements: Retain in office until superseded, then destroy by recycling.

GENERAL FILES

This series contains photocopies of annual reports received from campus offices, photocopies or original copies of campus and off-campus correspondence, photocopies of Equipment Inventories, photocopies or original copies of meeting minutes received from campus offices, campus and off-campus near-print informational material, photocopies of news clippings sent to Public Relations, procedural guidelines, photocopies of Cooperative Endeavor contracts received from off campus, Operating Budgets for Fiscal Years received from Budget and Planning, and NCR copies of Budget Proposed Allocations A,B, and C sent to Budget and Planning.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Equipment Inventories:

Retain 1 year in office, then destroy by landfill. Contracts:

Record (master) copy: Retain in office 20 years, then destroy by shredding then landfill. Duplicates: Retain in office while active, then destroy by shredding then landfill. Budget records:

Retain 3 years in office, then destroy by landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

INDEPENDENT STUDY COURSE CHECKOUT BOOK

This series contains checkout sheets with date, name, etc.

RETENTION: Retain 3 years in office, then destroy by recycling.

KEY SIGN-OUT LOG

This series contains log sheets with date, name, sign-out time, and sign-in time.

RETENTION: Retain 3 years in office, then destroy by recycling.

LAWSUIT FILES

This series contains campus and off-campus correspondence and subpoenas received from off campus.

RETENTION: Retain in office 10 years after settlement, then destroy by shredding then landfill.

LSU/SNCC USERS GUIDE VOLUME

This series contains users guides.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

LSU DIRECTORIES AND GENERAL CATALOGS

This series contains LSU Directories and General Catalogs.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

LSU PROCEDURAL MANUALS

This series contains procedural manuals received from campus offices.

RETENTION: Retain in office until superseded, then destroy by recycling.

LSU PUBLICATIONS NOTEBOOK, 1978-1979 (OBSOLETE)

This series contains LSU publications.

RETENTION: Destroy by recycling.

PRESENTATION MATERIALS AND REPORTS FILES

This series contains campus correspondence, reports, drawings,

and computer-generated reports received from off campus.

RETENTION: Retain 3 years in office, then transfer to University

Archives.

REFERENCE FILES

This series contains off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

SNCC ACCOUNTING LOTUS SPREADSHEET PRINTOUTS

This series contains computer-generated printouts.

RETENTION: Retain 3 years in office, then destroy by landfill.

SNCC ACCOUNTING TELEPROCESSING CONNECTIONS SUMMARY REPORTS

This series contains summary reports.

RETENTION: Retain 3 years in office, then destroy by recycling.

SNCC OPERATIONS DISKBACK WEEKLY BACKUP JOB REPORTS

This series contains weekly reports.

RETENTION: Retain in office while active or until superseded, then destroy by recycling.

SOFTWARE DOCUMENTATION PRINTOUTS, 1980-1985 (OBSOLETE)

This series contains computer-generated printouts.

RETENTION: Destroy by recycling.

STATE CONTRACTS (OBSOLETE)

This series contains state contracts.

RETENTION: Retain in office 3 years after termination of

contract, then destroy by shredding then landfill.

SUPPLY NOTEBOOK

This series contains photocopies of Internal Transactions and

photocopies of supply lists.

RETENTION: Retain 3 years in office, then destroy by recycling.

TRAVEL FILES

This series contains photocopies of campus correspondence received, photocopies of invoices sent to Travel Office, and NCR copies of Travel Expense Vouchers sent to Travel Office.

RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by shredding then landfill.

TRAVEL REGULATIONS NOTEBOOKS

This series contains photocopies of policy statements received from campus offices and photocopies of procedural guidelines received from campus offices.

RETENTION: Retain in office until superseded, then destroy by recycling.

VENDOR CATALOGS

This series contains vendor catalogs received from off campus.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

VPS PARMLIB REPORTS NOTEBOOK

This series contains computer-generated reports.

RETENTION: Retain in office while active, then destroy by

recycling.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.

DATA PROCESSING AND FINANCE/SNCC

ACCOUNT APPLICATIONS

This series contains account applications received from campus

offices.

RETENTION: Retain one year in office, then destroy by landfill.

ACCOUNTING FILES

This series contains photocopies of Internal Transactions sent to

Accounting Services, photocopies of invoices sent to Accounting

Services, computer-generated monthly ledger sheets received from

Accounting Services, photocopies of Purchase Orders sent to

Purchasing, photocopies of receiving reports sent to Purchasing,

photocopies of requisitions sent to Purchasing, and photocopies

of Travel Expense Vouchers sent to Accounting Services.

RETENTION: Retain 2 years in office, then 5 years in Records

Center, then destroy by landfill.

ACCOUNTING REPORTS

This series contains the following computer-generated reports:

Budget Codes, Mail Lists by Project, Mail Lists by Budget Code,

and Accounting Interest Consolidation Reports.

RETENTION: Retain 3 years in office, then destroy by landfill.

ACCOUNTING SUPERVISOR REFERENCE FILES

This series contains file lists, photocopies of Internal

Transactions, and photocopies of Purchase Orders.

RETENTION: Retain 3 years in office, then destroy by recycling.

ACCOUNTS RECEIVABLE FILES

This series contains photocopies of invoices received from campus offices and computer-generated monthly ledger sheets received from Accounting Services.

RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by landfill.

ACQUISITIONS FILES, 1977-1984 (OBSOLETE)

This series contains photocopies or original of bids, photocopies of Receiving Reports sent to Purchasing, and photocopies of requisitions sent to Purchasing.

RETENTION: Bids: Record (master) copy: Retain in office 3 years after termination of contract, then destroy by shredding then landfill. Duplicates: Retain in office while active, then destroy by shredding then landfill. All other contents: Retain 3 years in office, then destroy by recycling.

ADMINISTRATIVE SECRETARY GENERAL FILES

This series contains procedural guidelines received from campus offices, photocopies of accident reports sent to Human Resource Management, sample forms, photocopies of budgets received from Budget and Planning, file lists, organizational charts, Personnel Form Log Sheets, and photocopies of Self-Study Reports.

RETENTION: Organizational Chart and self-study report: Retain permanently in office. Accident reports: Record (master) copy:

Retain in office 30 years after settlement, then destroy by shredding then recycling. Duplicates: Retain in office while active, then destroy by shredding then recycling. Budgets and log sheets: Retain 3 years in office, then destroy by landfill. All other contents: Retain in office while active or until superseded, then destroy by recycling.

ADMINISTRATIVE SECRETARY REFERENCE FILES

This series contains campus correspondence; campus near-print informational material; sample news releases; drafts of Position Descriptions; instructions; file lists; Position Control Log sheets with position, name, date left, and who replaced them; and Personnel Forms Log sheets with name, code number, type of forms, date sent, who sent to, and date returned.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. Log sheets: Retain 3 years in office, then destroy by recycling. All other contents:

Retain in office while active or until superseded, then destroy by landfill.

ADMINISTRATIVE SECRETARY REFERENCE NOTEBOOKS

This series contains campus correspondence received, master forms, campus and off-campus near-print informational material, policy statements received from Office of the Chancellor, procedural guidelines generated here and received from campus offices, photocopies of student timesheets sent to Human Resource Management, file notes, file lists, sample forms, computer-generated Leave Tracking Reports received from Human Resource Management, computer-generated schedules, photocopies of statements received from Campus Federal Credit Union, photocopies of Payroll Vouchers, Copier Instruction Notebook, photocopies of Student Employment Processing forms sent to Student Aid and Scholarships, presidential Memoranda received from Office of the President, photocopies of Turn Around Documents received from Human Resource Management, job descriptions received from off campus, pay scales received from off campus, and computer-generated Mailing Lists received from Human Resource Management.

RETENTION: Personnel records and Leave Tracking Reports: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling. Timesheets and student personnel records: Retain in office 3 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling.

Correspondence: Retain 5 years in office, then destroy by shredding then recycling. Statements and Mailing Lists: Retain 3 years in office, then destroy by landfill. Position

Descriptions: Retain 2 years in office, then destroy by landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

BILLING REPORTS

This series contains the following computer-generated reports:

Billing Summary, Calendar Report, and Record Count.

RETENTION: Retain 3 years in office, then destroy by landfill.

DIAGRAMS OF BUILDING ROOMS

This series contains diagrams.

RETENTION: Retain in office while active, then destroy by

recycling.

ELECTRONIC SPREADSHEETS

This series contains spreadsheets that are recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form. RETENTION: a) When used to produce hard copy that is maintained in organized files: Delete when no longer needed to update or produce hard copy. b) When maintained only in electronic form:

Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule. If the electronic version replaces hard copy records with differing retention periods, and agency software does not readily permit selective deletion, delete after the longest retention period has expired.

EQUIPMENT FILES

This series contains computer-generated Equipment Inventories received from Property Control, file notes, and computer-generated lists.

RETENTION: Inventories: Retain 1 year in office, then destroy by landfill. All other contents: Retain in office while active, then destroy by landfill.

EQUIPMENT INVENTORY, 1981-1986 (OBSOLETE)

This series contains computer-generated Equipment Inventories

received from campus offices.

RETENTION: Destroy by landfill.

GENERAL ADMINISTRATIVE FILES

This series contains campus and off-campus correspondence, meeting minutes, campus and off-campus near-print informational material, LSU-5 Attendance and Leave Records, photocopies of timesheets, applications received from off campus, resumes received from off campus, schedules, file lists, worksheets, and file notes.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Leave records and timesheets: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. Applications and resumes: Retain 1 year in office, then destroy by landfill. All other contents:

Retain in office while active or until superseded, then destroy by landfill.

GENERAL LEDGER SYSTEM USERS GUIDE

This series contains General Ledger System Users Guide received from Accounting Services.

RETENTION: Retain in office until superseded, then destroy by recycling.

INVOICES

This series contains computer-generated invoices.

RETENTION: Retain 2 years in office, then 5 years in Records

Center, then destroy by landfill.

INVOICES AND CHARGES

This series contains photocopies of invoices received from off

campus and computer-generated billings.

RETENTION: Retain 2 years in office, then 5 years in Records

Center, then destroy by landfill.

LEAVE SLIPS

This series contains leave slips.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling.

LEAVE TRACKING REPORTS

This series contains computer-generated Leave Tracking Reports.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling.

LEDGERS

This series contains original ledger sheets and computer-generated monthly ledger sheets received from Accounting Services

RETENTION: Record (master)~ copy: Retain permanently in office.

Duplicates: Retain in office until superseded, then destroy by recycling.

NEAR-PRINT INFORMATIONAL MATERIAL

This series contains campus and off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

OBJECT CODES FILES, 1987-1990 (OBSOLETE)

This series contains photocopies of object code lists received from Accounting Services and computer-generated Budget Adjustments received from Budget and Planning.

RETENTION: Budget adjustments: Retain 3 years in office, then destroy by landfill. Object codes: Retain in office until superseded, then destroy by recycling.

OPERATING BUDGETS FOR FISCAL YEARS

This series contains budgets received from Budget and Planning.

RETENTION: Retain 3 years in office, then destroy by landfill.

ORGANIZATIONAL CHARTS FILES

This series contains organizational charts and building diagrams.

RETENTION: Retain permanently in office.

PAYROLL FILES

This series contains computer-generated Payroll Check Distribution Reports received from Human Resource Management, student timesheets, and photocopies of Payroll Vouchers sent to Human Resource Management.

RETENTION: Payroll Check Distribution Reports: Retain 3 years in office, then destroy by recycling. Vouchers: Retain 2 years in office, then 5 years in Records Center, then destroy by landfill. Timesheets: Record (master) copy: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

Duplicates: Retain in office until summarized, then destroy by shredding then landfill.

PERSONNEL ACTIVITY REPORTS (OBSOLETE)

This series contains computer-generated reports received from

Human Resource Management.

RETENTION: Destroy by shredding then landfill

PERSONNEL FILES

This series contains campus correspondence, photocopies of off-campus correspondence sent, NCR copies of State Employee Retirement Member Account Statements received from off campus, NCR copies of Step Increase forms received from Human Resource Management, photocopies of information sheets received from Human Resource Management, LSU-5 Attendance and Leave Records, letters of reference received from off campus, resumes received from off campus, and photocopies or NCR copies of the following sent to Human Resource Management: performance evaluations, withholding tax statements, Employment Processing Forms, Per-l Requests to Fill A Vacancy, Per-2 Personnel Appointment Forms, Per-3 Personnel Status Changes, Per-25 Academic Contracts, and Per-40 Unclassified Contracts.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

POSITION DESCRIPTIONS

This series contains photocopies of Position Descriptions sent to Human Resource Management.

RETENTION: Retain 2 years in office, then destroy by recycling.

POSITION FILLING FILES

This series contains photocopies of correspondence sent off campus, resumes received from off campus, Position Descriptions sent to Human Resource Management, photocopies of advertisements sent off campus, and NCR copies of Per-18 forms sent to Human Resource Management.

RETENTION: Personnel records: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. Resumes: Retain 1 year in office, then destroy by landfill. Position descriptions:

Retain 2 years in office, then destroy by landfill.

Correspondence: Retain 5 years in office, then destroy by shredding then recycling.

PROGRAMMER CORRESPONDENCE

This series contains campus and off-campus correspondence.

RETENTION: Retain 5 years in office, then destroy by shredding

then landfill.

PROGRAMMER REFERENCE FILES

This series contains file notes and instructions.

RETENTION: Retain in office while active or until superseded, then destroy by recycling.

PROGRAMMER REFERENCE NOTEBOOKS

This series contains procedural guidelines.

RETENTION: Record (master) copy: Retain permanently in office.

Duplicates: Retain in office until superseded, then destroy by

recycling.

PROGRAMMER WORKING FILES

This series contains campus correspondence, master forms, photocopies of agreements sent off campus, file lists, computer-generated Royalty Charges sent off campus, and Time Log sheets with student, charge, and time.

RETENTION: Agreements: Record (master) copy: Retain in office 20 years, then destroy by shredding then landfill. Duplicates:

Retain in office while active, then destroy by shredding then landfill. Master forms: Record (master) copy: Retain permanently in office. Duplicates: Retain in office while active, then destroy by landfill. Correspondence: Retain 5 years in office, then destroy by shredding then recycling. All other contents: Retain 3 years in office, then destroy by landfill.

QUARTERLY REPORTS NOTEBOOK

This series contains quarterly reports.

RETENTION: Retain 3 years in office, then destroy by recycling.

REPORTS

This series contains the following computer-generated reports:

Invoices Paid During the Period received from Accounting

Services, Equipment Inventory received from Property Control, and

Accounts Receivable received from Accounting Services.

RETENTION: Retain 3 years in office, then destroy by landfill.

REQUISITIONS, INVOICES, AND LEDGERS

This series contains photocopies of invoices sent to Accounting

Services, photocopies of monthly ledger sheets received from

Accounting Services, and photocopies of requisitions sent to

Purchasing.

RETENTION: Retain 2 years in office, then 5 years in Records

Center, then destroy by recycling.

SCHEDULES

This series contains schedules.

RETENTION: Retain in office while active, then destroy by

recycling.

SOFTWARE AND HARDWARE CONTRACTS

This series contains contracts.

RETENTION: Retain in office 3 years after termination of

contract, then destroy by shredding then landfill.

STUDENT ASSISTANT PERSONNEL FILES

This series contains photocopies of 1-9 Employee Processing Forms sent to Student Aid and Scholarship, NCR copies of appointment forms sent to Student Aid and Scholarship, applications, photocopies of identification, and file notes.

RETENTION: Retain in office 3 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

SUPPLY INVENTORY NOTEBOOK

This series contains photocopies of Internal Transactions sent to

University Stores and computer-generated Usage Reports.

RETENTION: Retain 3 years in office, then destroy by landfill.

TIMECARDS

This series contains timecards.

RETENTION: Retain 7 years in office, then destroy by shredding

then landfill.

UNDERGRADUATE STUDENT ACCOUNTS FILES

This series contains Account Applications received from campus

offices and computer-generated Lists of Accounts.

RETENTION: Retain 2 years in office, then 5 years in Records

Center, then destroy by landfill.

WEEKLY MEETING REPORTS

This series contains reports with name and meeting subject.

RETENTION: Retain 3 years in office, then destroy by recycling.

OPERATIONS / SNCC

CAMPUS COMPUTER USE GUIDELINES AND CODE LISTS

This series contains file notes and file lists.

RETENTION: Retain in office while active or until superseded, then destroy by recycling.

CHRISTMAS INSTRUCTIONS NOTEBOOK

This series contains photocopies of campus correspondence and photocopies of procedural guidelines.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. All other contents:

Retain in office until superseded, then destroy by recycling.

COMPENSATORY TIME TRACKING NOTEBOOK

This series contains Record of Compensatory Time and employees lists received from Data processing.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling.

CORPORATE SERVICE AMENDMENT MASTER FORMS

This series contains master forms.

RETENTION: Record (master) copy: Retain permanently in office.

Duplicates: Retain in office while active, then destroy by

landfill.

CORPORATE SERVICE AMENDMENT MONTHLY REPORTS

This series contains monthly reports.

RETENTION: Retain 3 years in office, then destroy by landfill.

DAILY TEMPERATURE REPORTS

This series contains computer-generated Daily Temperature

reports.

RETENTION: Retain 3 years in office, then destroy by landfill.

DOCUMENT CHECKOUT CARDS

This series contains Document Checkout Cards.

RETENTION: Retain in office while active, then destroy by

landfill.

EQUIPMENT INVENTORY

This series contains computer-generated Equipment Inventories

received from Property Control.

RETENTION: Retain 1 year in office, then destroy by landfill.

EQUIPMENT OPERATOR TAPE INSTRUCTION NOTEBOOK

This series contains procedural guidelines and file notes.

RETENTION: Retain in office while active or until superseded, then destroy by recycling.

FACILITY SERVICES ACTIVITY LOG

This series contains log sheets with date and problem.

RETENTION: Retain 3 years in office, then destroy by recycling.

HARDWARE MAINTENANCE COVERAGE FILES

This series contains computer-generated Printers and Terminals

Maintenance Reports and Hardware Maintenance Coverage lists.

RETENTION: Retain 3 years in office, then destroy by landfill.

HOLIDAY WORK SCHEDULES NOTEBOOKS

This series contains photocopies of campus correspondence, procedural guidelines received from campus office, and Sign-up Sheets.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. All other contents: Retain in office while active or until superseded, then destroy by recycling.

IBM 62 SYSTEM LOG

This series contains log sheets with date, time opened₁ time

closed, description of activity, and problem.

RETENTION: Retain 3 years in office, then destroy by recycling.

LEDGER SHEETS CALENDARS, 1986-1986 (OBSOLETE)

This series contains calendars.

RETENTION: Destroy by landfill.

MACHINE ROOM MASTER FORMS

This series contains master forms.

RETENTION: Record (master) copy: Retain permanently in office.

Duplicates: Retain in office while active, then destroy by

landfill.

OPERATIONS MANAGER ADMINISTRATIVE FILES

This series contains campus and off-campus correspondence, meeting minutes, campus and off-campus near-print informational material, photocopies of news releases, computer-generated or photocopies of procedural guidelines received from campus offices and off campus, Position Descriptions received from Human Resource Management, leave planning calendars, file notes, computer-generated file lists, screen printouts, photocopies of sample ledger sheets, meeting notes, emergency exit drafts, and sample floor plans.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Position Descriptions:

Retain 2 years in office, then destroy by landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

OPERATIONS MANAGER JOB DESCRIPTIONS NOTEBOOKS

This series contains procedural guidelines received from Human Resource Management, Position Descriptions received from Human Resource Management, and file notes.

RETENTION: position Descriptions: Retain 2 years in office, then destroy by landfill. All other contents: Retain in office while active or until superseded, then destroy by recycling.

OPERATIONS MANAGER TIMESHEET/PROBLEM LOG

This series contains log sheets with time, action, signature, etc.

RETENTION: Retain 3 years in office, then destroy by recycling.

POWER PANELS LIST

This series contains lists with circuit name, circuit description, etc.

RETENTION: Retain in office while active or until superseded, then destroy by recycling.

REFERENCE FILES

This series contains campus correspondence and off-campus near-print informational material.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.

ROOM PLANS FILES

This series contains cleaned tape drive checklists and room plans.

RETENTION: Retain in office while active, then destroy by landfill.

SNCC BUILDING INSPECTION NOTEBOOK

This series contains campus correspondence, procedural guidelines received from Office of Safety and Training, and sample forms.

RETENTION: Correspondence: Retain 5 years in office, then destroy by recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.

SNCC BUILDING PLANS

This series contains building plans received from Facility

Services and off campus.

RETENTION: Retain permanently in office.

SNCC FORMS NUMBERS NOTEBOOK

This series contains forms numbers lists with number, descriptions, etc.

RETENTION: Retain in office while active, then destroy by recycling.

SNCC PLOT FILES

This series contains computer-generated monitor system reports and computer-generated layout legends.

RETENTION: Retain in office until superseded, then destroy by landfill.

SNCC TERMINAL ROOM USAGE SEMESTER PROJECT WORKSHEETS

This series contains sheets with hour, date, number of users, etc.

RETENTION: Retain 3 years in office, then destroy by recycling.

STUBBS HALL REFERENCE FILES

This series contains Paper Inventory Log sheets with time, date, and amount used; System Manual inventories; LSU Property Serial Number lists; and file notes.

RETENTION: Log sheets: Retain 3 years in office, then destroy by recycling. Inventories: Retain 1 year in office, then destroy by landfill. All other contents: Retain in office while active or until superseded, then destroy by recycling.

STUDENT ASSISTANT FILES

This series contains annotated photocopies of applications.

RETENTION: Retain 1 year in office, then destroy by landfill.

STUDENT ASSISTANT PROCEDURAL GUIDELINES

This series contains procedural guidelines.

RETENTION: Retain in office until superseded, then destroy by

recycling.

STUDENT SCHEDULES

This series contains schedules.

RETENTION: Retain in office while active, then destroy by

recycling.

TAPE AND CART CASH SALES INTERNAL TRANSACTIONS NOTEBOOK

This series contains Internal Transactions sent to Office of

Bursar Operations.

RETENTION: Retain 3 years in office, then destroy by landfill.

TAPE LIST

This series contains computer-generated Tape List reports.

RETENTION: Retain in office until superseded, then destroy by

landfill.

TAPE TO CARTRIDGE DAILY TERREDIT REPORTS

This series contains daily worksheets.

RETENTION: Retain 3 years in office, then destroy by landfill.

TAPE TRANSACTION NUMBER ASSIGNMENT NOTEBOOKS

This series contains Tape Transaction Number Assignment sheets.

RETENTION: Retain in office while active or until superseded, then destroy by recycling.

TEI DEVICE INVENTORY

This series contains computer-generated reports listing modems, locations, etc.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

TERREDIT PROGRAM REPORTS BOOKS

This series contains reports describing tape condition.

RETENTION: Retain 3 years in office, then destroy by landfill.

USER LOG

This series contains log sheets with time, number of people, and machine used.

RETENTION: Retain 3 years in office, then destroy by recycling.

WEEKLY LOG SCAN REPORT

This series contains computer-generated Weekly Log Scan Reports.

RETENTION: Retain 3 years in office, then destroy by landfill.

WORK REQUESTS

This series contains NCR copies of Work Requests received from

Facility Services.

RETENTION: Retain 3 years in office, then destroy by landfill.

WORK TROUBLE REPORTS BOOK, 1985-1988 (OBSOLETE)

This series contains Work Trouble reports.

RETENTION: Destroy by landfill.

SUPERVISORY SYSTEMS/SNCC

ANALYST FILE NOTES

This series contains file notes.

RETENTION: Retain in office while active, then destroy by

recycling.

ANALYST REFERENCE FILES

This series contains all or some of the following: campus correspondence, campus and off-campus near-print informational material, and packing slips received frQm off campus.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.

ANALYST WORKING FILES

This series contains off-campus correspondence and licenses received from off campus.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. Licenses: Retain in office while active, then destroy by landfill.

LSU SYSTEM DOCUMENTATION FILES

This series contains file notes.

RETENTION: Retain in office while active, then destroy by

recycling.

NEWSLETTERS

This series contains newsletters.

RETENTION: Retain in office while active, then destroy by

landfill.

OFFICE REFERENCE FILES

This series contains file notes and off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

SOFTWARE INSTALLATION NOTES

This series contains computer-generated notes.

RETENTION: Retain 3 years in office, then destroy by landfill.

SUPERVISORY TSO FILE NOTES

This series contains file notes.

RETENTION: Retain in office while active, then destroy by

recycling.

SYSTEM DOCUMENTATION FILES

This series contains computer-generated file notes.

RETENTION: Retain in office while active, then destroy by landfill.

USER GUIDE, 1980-1984 (OBSOLETE)

This series contains annotated user guide.

recycling.

WORK REQUESTS

This series contains campus correspondence.

RETENTION: Retain 3 years in office, then destroy by recycling.

VM AND DB SYSTEMS/SNCC

ANALYST REFERENCE FILES

This series contains campus near-print informational material and file notes.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

DAILY TELEPHONE LOG NOTEBOOKS

This series contains log sheets with name and problem.

FILE NOTES

This series contains file notes.

RETENTION: Retain in office while active, then destroy by

recycling.

IMS OPERATOR HANDBOOK

This series contains a handbook.

RETENTION: Retain in office while active, then destroy by

landfill.

IMS TERMINAL TROUBLESHOOTING GUIDE

This series contains campus guides.

RETENTION: Retain in office until superseded, then destroy by

recycling.