OFFICE OF TELECOMMUNICATIONS

ACCOUNT CLERK WORKING FILES

This series contains photocopies of campus and off-campus correspondence, off-campus near-print informational material, photocopies of policy statements received from Office of the Chancellor and off campus, photocopies of procedural guidelines received from campus offices and off campus, and drafts of Reveille advertisements sent to Student Media.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

ADMINISTRATIVE DATABASES

This series contains databases that support administrative or housekeeping functions by containing information derived from hard copy records that are 1) authorized for destruction in the LSU Retention and Disposal Schedule and 2) maintained in organized files.

RETENTION: Delete information in the database when no longer needed.

ADMINISTRATIVE SECRETARY WORKING FILES

This series contains master forms, Copier Service Call forms received from off campus,. file lists, and file notes.

RETENTION: Master forms: Record (master) copy: Retain permanently in office. Duplicates: Retain in office while active, then destroy by landfill. Copier Service Call forms:

Retain 3 years in office, then destroy by landfill. All other contents: Retain in office while active, then destroy by recycling.

ANNUAL SORORITY AND FRATERNITY HOUSES LISTS

This series contains lists received from Greek Affairs.

RETENTION: Retain in office until superseded, then destroy by

recycling.

ASSISTANT DIRECTOR ADMINISTRATIVE FILES

This series contains annual reports received from off campus; campus and off-campus correspondence; NCR copies of equipment inventories received from off campus; NCR copies of equipment repair and maintenance reports received from off campus; master forms; photocopies of meeting minutes received from campus offices; campus and off-campus near-print informational material; photocopies of news clippings; news releases received from Public Relations and from off campus; policy statements received from campus offices; photocopies of procedural guidelines received from campus offices; photocopies of contracts received from off campus; photocopies of Budget Proposed Allocations A,B, and C sent to Budget and Planning; photocopies of Purchase Orders; photocopies of receiving reports; photocopies of requisitions; and photocopies of Travel Expense Vouchers.

RETENTION: Maintenance and repair reports and correspondence:

Retain 5 years in office, then destroy by shredding then landfill. Master forms: Record (master) copy: Retain permanently in office. Duplicates: Retain in office while active, then destroy by landfill. Contracts: Retain in office 3 years after termination of contract, then destroy by shredding then recycling. Purchasing and budget records: Retain 3 years in office, then destroy by recycling. Inventories: Retain 1 year in office, then destroy by landfill. All other contents:

Retain in office while active or until superseded, then destroy by landfill.

ASSISTANT DIRECTOR PUBLICATION EXCERPTS

This series contains excerpts from publications.

RETENTION: Retain in office while acti~e, then destroy by

recycling.

AUTHORIZATION CODES LISTS, 1990 (OBSOLETE)

This series contains Authorization Codes Lists.

RETENTION: Retain in office until superseded, then destroy by

shredding then recycling.

AUTOMATIC CIRCUIT ASSURANCE REPORT AND TESTING NOTEBOOK

This series contains sheets with time recorded, trunk DAC, trunk

number, etc.

RETENTION: Retain 3 years in office, then destroy by recycling.

AVAILABLE TELEPHONE NUMBERS NOTEBOOK

This series contains file lists.

RETENTION: Retain in office while active, then destroy by

recycling.

BLUEPRINTS

This series contains annotated photocopies of blueprints received

from Facility Services.

RETENTION: Retain permanently in office.

BUILDING CODE NOTEBOOK

This series contains computer-generated lists.

RETENTION: Retain permanently in office.

BUILDING PLANS

This series contains building plans received from Facility

Services.

RETENTION: Retain permanently in office.

BUILDING PLANS AND BLUELINE DRAWINGS

This series contains building plans and blueline drawings.

RETENTION: Retain permanently in office.

BUSINESS SERVICES MANAGER ADMINISTRATIVE FILES

This series contains campus and off-campus correspondence, master forms, photocopies of procedural guidelines generated here and received from campus offices, photocopies of state contracts received from Purchasing and from off campus, NCR copies of invoices sent off campus, NCR copies of performance evaluations sent to Human Resource Management, NCR copies of LSU-l Personnel Actions received from off campus, photocopies of Per-i Requests for Permission to Fill a Vacancy sent to Human Resource Management, photocopies of Position Descriptions sent to Human Resource Management, and photocopies of monthly budgets.

RETENTION: Personnel records: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. Contracts: Record (master) copy: Retain in office 3 years after termination of contract, then destroy by shredding then landfill. Duplicates:

Retain in office while active, then destroy by shredding then landfill. Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Master forms: Record (master) copy: Retain permanently in office. Duplicates:

Retain in office while active, then destroy by landfill.

Invoices: Retain 2 years in office, then 5 years in Records Center, then destroy by landfill. Budgets: Retain 3 years in office, then destroy by landfill. All other contents: Retain in office while active or until superseded, then destroy by recycling.

BUSINESS SERVICES MANAGER ALTERNATE OPERATOR SERVICES PROJECT FILES

This series contains off-campus correspondence, off-campus nearprint informational material, and file notes.

RETENTION: Retain 5 years in office, then destroy by shredding then landfill.

BUSINESS SERVICES MANAGER DATE BOOK

This series contains date books.

RETENTION: Retain 1 year in off ice, then destroy by recycling.

BUSINESS SERVICES MANAGER GENERAL CORRESPONDENCE

This series contains campus and off-campus correspondence.

RETENTION: Retain 5 years in office, then destroy by shredding

then landfill.

BUSINESS SERVICES MANAGER LSU TODAY NOTEBOOK

This series contains LSU Todays received from Office of Public

Relations.

RETENTION: Retain in office while active, then destroy by

recycling.

BUSINESS SERVICES MANAGER NAME CARD FILE NOTEBOOK

This series contains business cards received from off campus.

RETENTION: Retain in office while active, then destroy by

landfill.

BUSINESS SERVICES MANAGER PROCEDURAL MANUALS NOTEBOOKS

This series contains procedural manuals received from campus offices and off campus.

RETENTION: Retain in office until superseded, then destroy by recycling.

BUSINESS SERVICES MANAGER VOICE MAIL PROJECT FILES

This series contains off-campus near-print informational material

and draft requests for proposals.

RETENTION: Retain 3 years in office, then destroy by landfill.

CALLER IDENTIFICATION FILES

This series contains worksheets and Caller Identification Forms received from departments.

RETENTION: Retain 3 years in office, then destroy by shredding then landfill.

CALLER IDENTIFICATION FORMS

This series contains forms with staff name, budget code number, and needed action received from departments.

RETENTION: Retain 3 years in office, then destroy by shredding then landfill.

CALLER LISTING BY LEVEL REPORT

This series contains reports listing caller identification, etc.

RETENTION: Retain in office until superseded, then destroy by

shredding then landfill.

CAMD FILES

This series contains campus and off-campus correspondence, news clippings, photocopies of blueprints received from off campus, file notes, charts, and graphs.

RETENTION: Retain 5 years in office, then transfer to University Archives.

CAMPUS LONG-DISTANCE CALLS LISTS

This series contains computer-generated long-distance call lists.

RETENTION: Retain 3 years in office, then destroy by landfill.

CANCEL/SUSPENSION/REINSTATEMENT REPORTS

This series contains reports received from Office of Bursar

Operations.

RETENTION: Retain 3 years in office, then destroy by shredding

then landfill.

CES/WAY PROJECT MANUAL NOTEBOOK

This series contains photocopies of project manuals.

RETENTION: Retain in office while active or until superseded, then destroy by recycling.

CHECK REQUESTS

This series contains Check Requests sent to Accounting Services.

RETENTION: Retain 3 years in office, then destroy by landfill.

CIRCUIT RECORDS FILES

This series contains circuit records and index.

RETENTION: Retain 3 years in office, then destroy by recycling.

COMPCO CORRESPONDENCE

This series contains off-campus correspondence.

RETENTION: Retain 5 years in office, then destroy by shredding then landfill.

COMPUTER USE HANDBOOKS

This series contains handbooks received from off campus.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

CONTRACT TECHNICIAN TIMESHEETS

This series contains NCR copies of timesheets sent off campus.

RETENTION: Retain in office 6 years after termination of

contract, then destroy by shredding then landfill.

CONTROL UNIT CAMPUS MAPS

This series contains Control Unit Campus Maps.

RETENTION: Retain in office while active, then transfer to

University Archives.

CONTROL UNIT GENERATION CONFIGURATION NOTEBOOKS

This series contains worksheets describing system control units.

RETENTION: Retain in office while active or until superseded, then destroy by recycling.

COORDINATOR PROJECT FILES

This series contains campus correspondence, off-campus near-print informational material, procedural guidelines received from campus offices, file notes, diagrams, specifications, and NCR copies of Work Requests sent to Facility Services.

RETENTION: Retain in office 7 years after termination of contract, then destroy by shredding then landfill.

COORDINATOR REFERENCE NOTEBOOKS

This series contains off-campus near-print informational material and photocopies of computer manuals received from off campus.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

CORRESPONDENCE FILES

This series contains campus correspondence and job applicant resumes received from off campus.

RETENTION: Resumes: Retain 1 year in office, then destroy by landfill. Correspondence: Retain 5 years in office, then destroy by shredding then recycling.

CREDIT CARD CHANGES FILES

This series contains off-campus correspondence and NCR copies of service orders.

RETENTION: Retain 5 years in office, then destroy by shredding then landfill.

CUSTOMER SYSTEM DOCUMENTS NOTEBOOK

This series contains off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

DATABASE PROGRAM PRINTOUTS NOTEBOOK

This series contains program source code printouts.

RETENTION: Retain in office while active, then destroy by

recycling.

DEPARTMENT INTERNAL TRANSACTIONS FILES

This series contains NCR copies of Travel Expense Vouchers sent to Travel Office and computer-generated transaction forms received from campus offices.

RETENTION: Retain 3 years in office, then destroy by shredding then landfill.

DIRECTOR ADMINISTRATIVE FILES

This series contains campus correspondence; off-campus near-print informational material; news clippings; news releases received from Public Relations; procedural guidelines sent to campus offices; holiday schedules sent to campus offices; Operating Budgets for Fiscal Years received from Budget and Planning; Budget Proposed Allocations A,B, and C sent to Budget and Planning; budget reports received from Budget and Planning; Travel Expense Vouchers sent to Travel Office; budget projection spreadsheets; and working drafts of reports.

RETENTION: Retain 5 years in office, then transfer to University Archives.

DIRECTOR AND ASSISTANT DIRECTOR CORRESPONDENCE, 1985-1987

(OBSOLETE)

This series contains campus and off-campus correspondence.

RETENTION: Transfer to University Archives.

DIRECTOR CORRESPONDENCE

This series contains campus and off-campus correspondence.

RETENTION: Retain 5 years in office, then transfer to University

Archives.

DIRECTOR VENDOR INFORMATION FILES

This series contains off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

EQUIPMENT VENDOR SERVICE REPORTS

This series contains service reports received from off campus.

RETENTION: Retain 5 years in office, then destroy by landfill.

EXCHANGE OF SINGLE-LINE TELEPHONES PROJECT NOTEBOOK, 1986

(OBSOLETE)

This series contains campus correspondence received.

RETENTION: Destroy by shredding then recycling.

FACILITIES COORDINATOR REFERENCE NOTEBOOKS

This series contains telephone circuit diagrams, TDR shots, and installation guides received from off campus.

RETENTION: Retain in office while active or until superseded, then destroy by recycling.

FACILITIES COORDINATOR WORKING FILES

This series contains off-campus near-print informational material, specifications, drawings, computer-generated inventories, file lists, file notes, and annotated photocopies of reduced blueprints.

RETENTION: Specifications and drawings: Retain permanently in office. Inventories: Retain 1 year in office, then destroy by landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

FAX INFORMATION FILES

This series contains off-campus near-print informational material

and file lists.

RETENTION: Retain in o~f ice while active or until superseded, then destroy by landfill.

GENERAL FILES

This series contains campus and off-campus correspondence, meeting minutes, campus and off-campus near-print informational material, procedural guidelines, photocopies of labor contracts sent to Grants and Contracts, NCR copies of Travel Expense Vouchers sent to Accounting Services, photocopies of Line Orders received from departments, file notes, project specifications received from off campus or Facility Services, floor plans received from Facility Services, blueprints received from off campus or Facility Services, Construction Requirements, NCR copies of Excavation Permits received from Facility Services, Strategic Network Plan for LSU sent to Office of the Vice-Chancellor, photocopies of police reports received from LSU Campus Police, resumes received from off campus, NCR copies of Accident/Injury Reports sent to Student Health Clinic, newsletters, NCR copies of Requests for Authorization to Travel sent to Accounting Services, receipts received from off campus, and Fax Log sheets with sender's name, receiver's name, who contacted, telephone number, date, time, and signature.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Accounting records: Retain 2 years in office, then 5 years in Records Center, then destroy by shredding then landfill. Blueprints and specifications:

Retain permanently in office. Project records: Retain in office 7 years after termination of contract, then destroy by shredding then landfill. Strategic Network Plan and newsletters: Retain permanently in office. Police reports: Record (master) copy:

Retain in office 10 years after settlement, then destroy by shredding then landfill. Duplicates: Retain in office while active, then destroy by shredding then recycling. Accident and injury reports: Retain in office 30 years after settlement, then destroy by shredding then landfill. Log sheets, leave orders, travel requests, and contracts: Retain 3 years in office, then destroy by landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

GENERAL ORDER FORMS

This series contains General Order Forms.

RETENTION: Retain 3 years in office, then destroy by landfill.

GRADUATE ASSISTANT AND STUDENT ASSISTANT PERSONNEL FILES

This series contains campus correspondence, photocopies of Per-17 appointment notifications sent to Human Resource Management, file notes, Form 1-9 Eligibilities for Employment, photocopies of W-4s, photocopies of Loyalty Oaths, photocopies of driver's licenses, evaluations, and Position Descriptions.

RETENTION: Retain in office 3 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

GRADUATE ASSISTANTS, STAFF, AND DIRECTOR PERSONNEL FILES

This series contains procedural guidelines received from Human Resource Management, resumes received from off campus, and NCR copies or photocopies of the following sent to Human Resource

Management: LSU-l Personnel Actions, Per-l Requests for Permission to Fill A Vacancy, Per-2 Personnel Appointments, and Per-3 Personnel Status Changes.

RETENTION: Graduate assistants personnel records: Retain in office 3 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. Staff and director personnel records: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

HOIST CONNECTOR REQUEST FORMS

This series contains photocopies of Hoist Connector Request Forms

received from campus offices.

RETENTION: Retain 3 years in office, then destroy by recycling.

IBM PRESENTATION FILES

This series contains off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

IBM STATE CONTRACT PRICING NOTEBOOK

This series contains photocopies of price lists received from

Purchasing.

RETENTION: Retain in office while active or until superseded,

then destroy by recycling.

INSTRUCTIONAL AND INSTALLATION MANAGEMENT GUIDELINES

This series contains guidelines.

RETENTION: Retain in office until superseded, then destroy by

recycling.

INTERNAL TRANSACTIONS

This series contains NCR copies of Internal Transactions received

from campus offices.

RETENTION: Retain 3 years in office, then destroy by landfill.

INVENTORY UPDATE SHEETS

This series contains inventory update sheets.

RETENTION: Retain 1 year in office, then destroy by recycling.

JOURNAL VOUCHERS

This series contains journal vouchers sent to Accounting

Services.

RETENTION: Record (master) copy: Retain 2 years in office, then 5 years in Records Center, then destroy by shredding then landfill. Duplicates: Retain in office while active, then destroy by shredding then landfill.

LEAVE TRACKING NOTEBOOK

This series contains computer-generated Leave Tracking Reports received from Human Resource Management and photocopies of leave slips sent to AIS.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling.

LINE ORDERS

This series contains photocopies of computer-generated Line

Orders.

RETENTION: Retain 3 years in office, then destroy by landfill.

LINE ORDERS

This series contains line orders received from off campus.

RETENTION: Retain 3 years in office, then destroy by landfill.

LINE MANAGEMENT MONTHLY REPORTS

This series contains monthly reports received from off campus.

RETENTION: Retain 3 years in office, then destroy by landfill.

LSU CAMPUSES DIRECTORIES

This series contains directories received from Public Relations

or other system campuses.

RETENTION: Retain in office until superseded, then transfer to

University Archives.

LSU HANDBOOKS, 1959-1979 (OBSOLETE)

This series contains LSU handbooks.

RETENTION: Retain permanently in office.

NETWORK MANAGER FOR IBM INFORMATION FILES

This series contains off-campus near-print informational material, procedural checklists, and telephone order forms.

RETENTION: Order forms: Retain 3 years in office, then destroy by landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

NETWORK MANAGER FOR IBM PLANNERS

This series contains planners.

RETENTION: Retain in office 1 year after end of calendar year, then destroy by landfill.

NETWORK MANAGER FOR IBM PROJECTS FILES

This series contains campus and off-campus correspondence, equipment inventories, carbon copies of equipment maintenance and repair reports received from off campus, off-campus near-print informational material, news clippings, news releases received from off campus, policy statements received from Office of the Chancellor, procedural guidelines received from campus offices and system offices, photocopies of Internal Transactions sent to campus offices, invoices received from off campus, carbon copies of receiving reports received from campus offices, photocopies of requisitions sent to Purchasing, carbon copies of Travel Expense Vouchers sent to Travel Office, and photocopies of proposals received from off campus.

RETENTION: Retain in office 7 years after termination of

contract, then destroy by landfill.

NETWORK MANAGER FOR IBM SEMINAR REPORTS

This series contains reports received from off campus.

RETENTION: Retain 3 years in office, then destroy by landfill.

NETWORK RECORDS

This series contains diagrams and lists.

RETENTION: Retain in office while active, then destroy by

recycling.

OFFICE OF TELECOMMUNICATIONS MANAGEMENT CORRESPONDENCE

This series contains off-campus correspondence.

RETENTION: Retain 5 years in office, then destroy by shredding

then landfill.

OFFICE OF TELECOMMUNICATIQNS MANAGEMENT HANDBOOK

This series contains handbooks received from off campus.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

OFFICE SUPPLY AND EQUIPMENT PRODUCT INFORMATION FILES

This series contains off-campus near-print informational material, photocopies of news clippings received from off campus, and procedural guidelines received from off campus.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

OPERATING BUDGETS FOR FISCAL YEARS

This series contains Operating Budgets for Fiscal Years received

from Budget and Planning.

RETENTION: Retain 3 years in office, then destroy by recycling.

ORDER PROCEDURES FILES

This series contains procedural guidelines.

RETENTION: Record (master) copy: Retain permanently in office.

Duplicates: Retain in office until superseded, then destroy by

recycling.

PAYROLL VOUCHERS

This series contains Payroll Vouchers received from Human

Resource Management.

RETENTION: Retain 2 years in office, then 5 years in Records

Center, then destroy by shredding then landfill.

PENNINGTON BIOMEDICAL RESEARCH CENTER COMMUNICATIONS SURVEY

NOTEBOOKS

This series contains survey sheets, TEI device sheets, and TEI equipment sheets.

RETENTION: Retain in office while active, then destroy by recycling.

PENNINGTON FILES

This series contains campus and off-campus correspondence, photocopies of bids sent off campus, photocopies of Purchase Orders sent to Purchasing, schematics received from off campus and generated here, drawings, file notes, and photocopies of specifications sent off campus.

RETENTION: Retain in office 5 years, then transfer to University Archives.

PICK-UP GROUP TELEPHONES INFORMATION NOTEBOOK

This series contains notes.

RETENTION: Retain in office while active, then destroy by

recycling.

POLICY STATEMENTS AND PROCEDURAL GUIDELINES

This series contains policy statements received from Office of the Chancellor and procedural guidelines received from campus offices.

RETENTION: Retain in office until superseded, then destroy by recycling.

PURCHASE ORDER FILES

This series contains photocopies or NCR copies of the following received from Office of Purchasing: invoices, Purchase Orders, packing slips, and requisitions.

RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by landfill.

RESUMES AND COVER LETTERS

This series contains resumes received from off campus and cover

letters received from off campus.

RETENTION: Retain 1 year in office, then destroy by landfill.

REVEILLE REGISTRATION ADVERTISEMENT FILES

This series contains Telecommunications near-print informational

material, news clippings, advertisement drafts, and campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

SERIES CONFIGURATION NOTEBOOKS

This series contains sheets with department, counselor, extension, location, etc.

RETENTION: Retain in office while active or until superseded, then destroy by recycling.

SERVICE ORDERS BILLING COPIES

This series contains Service Order billings sent to campus

offices and off campus.

RETENTION: Retain 2 years in office, then 5 years in Records

Center, then destroy by landfill.

SERVICE ORDERS FILES

This series contains photocopies of campus correspondence, equipment inventories sent to campus offices, equipment maintenance/repair reports sent to campus offices, procedural guidelines, and graduate student work hours lists.

RETENTION: Correspondence and maintenance, and repair reports:

Retain 5 years in office, then destroy by shredding then recycling. Inventories: Retain 1 year in office, then destroy by recycling. All other contents: Retain in office while active or until superseded, then destroy by recycling.

SERVICE ORDERS ORIGINALS

This series contains service orders.

RETENTION: Retain 3 years in office, then destroy by landfill.

SET-UP FILES NOTEBOOKS

This series contains Set-Up forms and connection diagrams.

RETENTION: Retain in office while active or until superseded, then destroy by land~ill.

SNCC IMS NOTEBOOK

This series contains SNCC IMS notebooks.

RETENTION: Retain in office while active or until superseded, then destroy by recycling.

SOUTH CENTRAL BELL INVOICES

This series contains invoices received from off campus.

RETENTION: Retain 2 years in office, then 5 years in Records

Center, then destroy by landfill.

SOUTH CENTRAL BELL TOLLS MONTHLY REPORTS

This series contains monthly reports.

RETENTION: Retain 3 years in office, then destroy by landfill.

SOUTH CENTRAL BELL 9145S

This series contains sheets with type of equipment, tariffs,

etc., received from off campus.

RETENTION: Retain 2 years in office, then 5 years in Records

Center, then destroy by landfill.

SPRINT ALTERNATE OPERATOR SERVICES COMMISSION CALLS MONTHLY

REPORTS

This series contains reports received from off campus.

RETENTION: Retain 3 years in office, then destroy by landfill.

STAFF ATTENDANCE AND LEAVE RECORDS₁ 1973-1985 (OBSOLETE)

This series contains Attendance and Leave Records.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or ciil action, then destroy by shredding then landfill.

STAFF REQUESTS/ABUSE FILES

This series contains NCR copies of Request/Abuse Log sheets sent to Accounting Services and photocopies of Monthly Statements of Long Distance Charges received from off campus.

RETENTION: Retain 3 years in office, then destroy by shredding then landfill.

STATE CONTRACTS NOTEBOOKS

This series contains photocopies of contracts received from off campus.

RETENTION: Record (master) copy: Retain in office 3 years after termination of contract, then destroy by shredding then landfill.

Duplicates: Retain in office while active, then destroy by shredding then landfill.

STOCK HOLD REQUEST FORMS

This series contains request forms.

RETENTION: Retain 3 years in office, then destroy by recycling.

STOCK TRANSACTIONS

This series contains stock transactions.

RETENTION: Retain 3 years in office, then destroy by landfill.

STUDENT AND STAFF STATEMENTS

This series contains statements with name, charges, etc. received

from off campus.

RETENTION: Retain 2 years in office, then 5 years in Records

Center, then destroy by shredding then landfill.

STUDENT ASSISTANT FILE NOTES

This series contains file notes.

RETENTION: Retain in office while active, then destroy by

recycling.

STUDENT ASSISTANT PERSONNEL FILES

This series contains photocopies of timesheets, student assistant schedules, work agendas, file notes, and file lists.

RETENTION: Retain in office 3 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling.

STUDENT ASSISTANT TRAINING FILES

This series contains procedural guidelines.

RETENTION: Record (master) copy: Retain permanently in office.

Duplicates: Retain in office until superseded, then destroy by

recycling.

STUDENT CONTRACTS

This series contains student contracts.

RETENTION: Retain in office 6 years after termination of

contract, then destroy by shredding then landfill.

STUDENT REQUESTS/ABUSE FILES

This series contains NCR copies of Credit/Debit memos received from Office of Bursar Operations, photocopies of Monthly Statement of Long Distance Charges received from off campus, and obsolete

Trouble Tickets.

RETENTION: Retain 3 years in office, then destroy by shredding then landfill.

STUDENT TIMESHEETS

This series contains timesheets.

RETENTION: Record (master) copy: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. Duplicates: Retain in office until summarized, then destroy by shredding then landfill.

SYSTEM ANALYST WORKING FILES

This series contains campus and off-campus correspondence, off-campus near-print informational material, procedural guidelines received from campus offices, photocopies of contracts, photocopies of receiving reports received from off campus, and computer-generated reports.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Near-print informational material and procedural guidelines: Retain in office while active or until superseded, then destroy by landfill. All other contents: Retain 3 years.in office, then destroy by landfill.

SYSTEM BIDS, 1986 (OBSOLETE)

This series contains bids received from off campus.

RETENTION: Retain in office 3 years after termination of

contract, then destroy by shredding then landfill.

TEI PROCEDURES AND CODES NOTEBOOK

This series contains procedural guidelines and code lists.

RETENTION: Retain in office until superseded, then destroy by

recycling.

TELECOMMUNICATIONS ANALYST INFORMATION FILES

This series contains off-campus near-print informational material, procedural guidelines, requests for services, photocopies of line orders, and file notes.

RETENTION: Service requests and line orders: Retain 3 years in office, then destroy by landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

TELECOMMUNICATIONS ANALYST VENDORS, POLICIES, AND PROCEDURES INFORMATION FILES

This series contains campus correspondence, off-campus near-print informational material, policy statements received from campus offices, procedural guidelines received from campus offices, lists, and price estimate letters.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

TELECOMMUNICATIONS PERIODIC STRATEGIC PLANS

This series contains strategic plans sent to Offices of Vice-

Chancellors.

RETENTION: Retain in office while active then transfer to

University Archives.

TELECOMMUNICATIONS PHOTOGRAPH SCRAPBOOK

This series contains photographs.

RETENTION: Transfer to University Archives.

TELECOMMUNICATIONS SYSTEMS MANAGER CORRESPONDENCE FILES

This series contains campus correspondence and master forms.

RETENTION: Correspondence: Retain 5 years in office, then

destroy by shredding then recycling. Master forms: Record

(master) copy: Retain permanently in office. Duplicates:

Retain in office while active, then destroy by landfill.

TELECOMMUNICATIONS SYSTEMS MANAGER GENERAL INFORMATION FILES

This series contains holiday schedules and procedural guidelines received from campus offices.

RETENTION: Retain in office while active or until superseded, then destroy by recycling.

TELECOMMUNICATIONS SYSTEMS~MANAGER STAFF PERSONNEL FILES

This series contains photocopies of performance evaluations and carbon copies of the following sent to Human Resource Management:

Employment Processing Forms, LSU-l Personnel Actions, and LSU-5 Attendance and Leave Records.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

TELECOMMUNICATIONS ANALYST WORKING FILES

This series contains campus correspondence, photocopies of policy statements received from Office of the Chancellor, photocopies of procedural guidelines, Receiving Reports received from off campus, file notes, and notes from staff meetings.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Receiving reports: Retain 3 years in office, then destroy by landfill. All other contents:

Retain in office while active or until superseded, then destroy by recycling.

TELECOMMUNICATIONS EQUIPMENT INVENTORY SHEETS

This series contains sheets describing cable paths and connections.

RETENTION: Retain in office while active, then destroy by recycling.

TELECOMMUNICATIONS ANALYST PROCEDURAL NOTEBOOK

This series contains procedural guidelines, price lists, and notes.

RETENTION: Record (master) copy: Retain permanently in office.

Duplicates: Retain in office while active, then destroy by recycling.

TELECOMMUNICATIONS MONTHLY BUDGET REPORTS

This series contains monthly budget reports.

RETENTION: Retain 3 years in office, then destroy by landfill.

TELECOMMUNICATIONS UTILITIES CUSTOM SOFTWARE

This series contains software.

RETENTION: Retain permanently in office.

TELEPHONE EQUIPMENT INVENTORIES

This series contains computer-generated Telephone Equipment

Inventories.

RETENTION: Retain 1 year in office, then destroy by landfill.

TELEPHONE EQUIPMENT INVENTORY

This series contains lists with code, quantity, etc.

RETENTION: Retain 1 year in office, then destroy by recycling.

TELEXES

This series contains NCR copies of telexes received from off

campus.

RETENTION: Retain 1 year in office, then destroy by landfill.

THOMAS BOYD TOKEN RING PROJECT FILES, 1989 (OBSOLETE)

This series contains working drawings for terminal locations received from Facility Services.

RETENTION: Retain in office 7 years after termination of contract, then destroy by shredding then landfill.

THREE-MONTH DIRECTOR CALENDAR

This series contains notes and lists.

RETENTION: Retain in office 1 year after calendar end, then

transfer to University Archives.

TIGER CALLS CONTRACTS

This series contains contracts.

RETENTION: Retain in office 3 years after termination of

contract, then destroy by shredding then landfill.

TIGER CALL SET-UP FILES, 1983-1984 (OBSOLETE)

This series contains campus and off-campus correspondence and

procedural guidelines.

RETENTION: Transfer to University Archives.

TIMESHEET CHECKLISTS

This series contains sheets with contractor name, whether

timesheet was sent, etc.

RETENTION: Retain 3 years in office, then destroy by recycling.

TP DOCS HARD-COPY BACKUP FILES

This series contains lists of department contacts and file notes.

RETENTION: Retain in office 7 years after termination of contract, then destroy by shredding then landfill.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on

electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.