INFORMATION TECHNOLOGY SUPPORT

ASSISTANT DIRECTOR ADMINISTRATIVE FILES

This series contains campus and off-campus correspondence, file notes, and articles.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active, then destroy by landfill.

ASSISTANT DIRECTOR REFERENCE FILES

This series contains campus and off-campus near-print informational material and file notes.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

COMPUTER ANALYST I WORKING FILES

This series contains campus correspondence and file notes.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. All other contents: Retain in office while active, then destroy by recycling.

COMPUTER ANALYST II REFERENCE NOTEBOOKS

This series contains procedural guidelines received from campus offices and policy statements received from Office of the Chancellor.

RETENTION: Retain in office until superseded, then destroy by recycling.

COMPUTER ANALYST II WORKING FILES

This series contains off-campus correspondence, file lists, file notes, and software licenses received from off campus.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active, then destroy by landfill.

COMPUTER USER BILLINGS

This series contains computer-generated Computer User Billings.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

DIRECTOR ADMINISTRATIVE FILES

This series contains campus correspondence, procedural guidelines, position Descriptions, equipment reports, graduate assistant evaluations, computer-generated Leave Tracking Reports received from Human Resource Management, file lists, lists of goals and objectives, photocopies of newspaper advertisements, charts, graphs, statistical reports, student assistant resumes, computer-generated Summaries of Telephone Usage, and resumes received from off campus.

RETENTION: student personnel records: Retain in office 3 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. Leave Tracking reports: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling. Position descriptions: Retain 2 years in office, then destroy by landfill. All other contents: Retain permanently in office.

DIRECTOR CORRESPONDENCE

This series contains campus and off-campus correspondence.

RETENTION: Retain 5 years in office, then transfer to University

Archives.

ELECTRONIC SPREADSHEETS

This series contains spreadsheets that are recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form. RETENTJON: a) When used to produce hard copy that is maintained in organized files: Delete when no longer needed to update or produce hard copy. b) When maintained only in electronic form:

Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule. If the electronic version replaces hard copy records with differing retention periods, and agency software does not readily permit selective deletion, delete after the longest retention period has expired.

GENERAL FILES

This series contains campus near-print informational material, newsletters received from off campus, Trouble Tickets, routing lists, and file notes.

RETENTION: Trouble Tickets: Retain 3 years in office, then destroy by landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

GEOGRAPHY PROGRAMS

This series contains computer-generated Geography programs.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

HIGHER EDUCATION CONSORTIUM FILES

This series contains campus and off-campus correspondence, photocopies of contracts sent to Grants and Contracts, and file lists.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active, then destroy by recycling.

INTERNAL TRANSACTIONS

This series contains originals and photocopies of Internal

Transactions

RETENTION: Retain 3 years in office, then destroy by landfill.

ITS PROBLEM LOG

This series contains log sheets.

RETENTION: Retain in office while active, then destroy by

recycling.

LSU CATALOGS

This series contains LSU Catalogs.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

MANUALS

This series contains manuals received from off campus.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

MEETING NOTES NOTEBOOKS

This series contains file notes.

RETENTION: Retain 3 years in office, then transfer to University

Archives.

NEAR-PRINT INFORMATIONAL MATERIAL

This series contains campus and off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

NEWSLETTERS

This series contains newsletters generated here and received from off campus.

RETENTION: Newsletters generated here: Retain permanently in office. Newsletters received from off campus: Retain in office while active, then destroy by landfill.

PROGRAM DEVELOPMENT FILES

This series contains file lists, file notes, and computer-generated program listings.

RETENTION: Retain in office while active, then destroy by recycling.

PROJECT FILES

This series contains campus correspondence, meeting minutes received from campus offices, position Descriptions, file lists, and file notes.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. position descriptions:

Retain 2 years in office, then destroy by landfill. All other contents: Retain in office while active, then destroy by recycling.

REPORTS

This series contains computer-generated reports.

RETENTION: Retain 3 years in office, then destroy by landfill.

USER GUIDES

This series contains user guides.

RETENTION: Record (master) copy: Retain permanently in office.

Duplicates: Retain in office while active or until superseded,

then destroy by landfill.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus

correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.