MICROCOMPUTER LAB

COLLEGE OF BUSINESS ADMINISTRATION

ACCOUNTING NOTEBOOKS

This series contains NCR copies of Internal Transactions sent to

Accounting Services, photocopies of invoices sent to Accounting

Services, computer-generated monthly ledger sheets received from

Accounting Services, NCR copies of requisitions sent to

Purchasing, and NCR copies of Work Requests received from

Facilities Services.

RETENTION: Retain 2 years in office, then 5 years in Records

Center, then destroy by landfill.

ADMINISTRATIVE DATABASES

This series contains databases that support administrative or housekeeping functions by containing information derived from hard copy records that are 1) authorized for destruction in the LSU Retention and Disposal Schedule and 2) maintained in organized files.

RETENTION: Delete information in the database when no longer needed.

ADMINISTRATIVE FILES

This series contains originals and photocopies of campus and off-campus correspondence and NCR copies of invoices received from off campus.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then. landfill. Invoice: Retain 2 years in office, then 5 years in Records Center, then destroy by landfill.

ELECTRONIC SPREADSHEETS

This series contains spreadsheets that are recorded on electronic media such as hard disks or floppy diskettes: a) when used to produce hard copy that is maintained in organized files or b) when maintained only in electronic form.

RETENTION: a) When used to produce hard copy that is maintained in organized files: Delete when no longer needed to update or produce hard copy. b) When maintained only in electronic form:

Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule. If the electronic version replaces hard copy records with differing retention periods, and agency software does not readily permit selective deletion, delete after the longest retention period has expired.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a( when they are used to produce hard copy that is maintained in form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.