OFFICE OF THE DEAN

COLLEGE OF BASIC SCIENCES

ACCOUNTING FILES

This series contains invoices sent off campus, Work Orders received from campus offices1 Receiving Reports sent to Purchasing, NCR copies of Purchase Orders sent to Purchasing, requisitions sent to Purchasing, and photocopies or NCR copies of the following sent to Accounting Services: Travel Expense Vouchers, invoices, and Internal Transactions.

RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by landfill.

ACCOUNTING LEDGERS

This series contains computer-generated monthly ledger sheets

received from Accounting Services.

RETENTION: Retain 2 years in office, then destroy by recycling.

ACT RECRUITMENT REPORTS

This series contains computer-generated ACT Recruitment reports

received from Admissions.

RETENTION: Retain 3 years in office, then destroy by recycling.

ADMINISTRATIVE DATABASES

This series contains databases that support administrative or housekeeping functions by containing information derived from hard copy records that are 1) authorized for destruction in the LSU Retention and Disposal Schedule, It proposals II, and 2) maintained in organized files.

RETENTION: Delete information in the database when no longer needed.

ADVISING GENERAL FILES

This series contains campus correspondence, off-campus near-print informational material, procedural guidelines received from campus offices, status sheets received from campus offices, and file lists.

I~ETFNTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.

ALLIED HEALTH CAREER INFORMATION FILES

This series contains off-campus near-print material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

ALUMNI LISTING

This series contains computer-generated Alumni Listings received from Alumni Office.

RETENTION: Retain in office until superseded, then destroy by landfill.

ASSISTANT DEAN WORKING FILES

This series contains campus and off-campus correspondence, off-campus near-print informational material, news clippings/publication excerpts received from campus offices, worksheets, and photocopies of news releases sent off-campus.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

ASSISTANT TO THE DEAN ADMINISTRATIVE FILES

This series contains weekly reports, file notes, and key or badge request forms.

RETENTION: Reports and request forms: Retain 3 years in office, then destroy by landfill. All other contents: Retain in office while active, then destroy by recycling.

ASSISTANT TO THE DEAN CALENDARS

This series contains annotated desk calendar sheets.

Retention: Retain 1 year in office, then destroy by landfill.

ASSISTANT TO THE DEAN REFERENCE FILES

This series contains campus and off-campus near-print informational material and policy statements received from Office of the Chancellor.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

ASSISTANT TO THE DEAN REFERENCE NOTEBOOKS

This series contains off-campus near-print informational material, policy statements received from Office of the Chancellor, procedural guidelines received from campus offices, computer-generated Salary Savings, computer-generated Detailed Listing of Accounts received from Budget and Planning, computer-generated Budget Adjustments received from Budget and Planning, computer-generated Leave Tracking Reports received from Human Resource Management, and permanent Memoranda received from Office of the President.

RETENTION: Computer-generated reports: Retain 3 years in office, then destroy by recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.

ASSISTANT TO THE DEAN WORKING FILES

This series contains photocopies of Salary Savings Projections sent to Budget and Planning, computer-generated Budget Projections, photocopies of Requests for Authorization to Travel sent to Accounting Services, file notes, file lists, Position Descriptions, and Travel Log sheets with name, date, and approvals.

RETENTION: Retain 3 years in office, then destroy by recycling.

ASSISTANT TO THE DEAN WORKING FILES

This series contains campus and off-campus correspondence, meeting notes, photocopies of meeting minutes, photocopies of

purchase Orders sent to Office of the Dean, file lists, photocopies of floor plans, photocopies of Inventory Action Requests sent to Property Control, photocopies of Non-College Requests for Estimates received from Office of the Dean, photocopies of evacuation plans, photocopies of building notices, photocopies of Requests for Telecommunication Services sent to Telecommunications, file notes, floor plans, and architectural drawings.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Requests and Purchase

Orders: Retain 3 years in office, then destroy by recycling. Plans and drawings: Retain permanently in office. All other contents: Retain in office while active, then destroy by recycling.

ASSOCIATE DEAN ADMINISTRATIVE FILES

This series contains campus correspondence, photocopies of minutes of meetings received from campus offices, news clippings/publications excerpts received off campus, photocopies of agendas received from campus offices, computer-generated Low Enrollment reports received from Student Records and Registration, file notes, file lists, applications received from student, photocopies of Programs of Study sent to Graduate School, computer-generated Enrollment Summaries received from Student Records and Registration, computer-generated Class Management Reports received from Student Records and Registration, computer-generated Faculty Assignment Reports received from Student Records and Registration, and computer-generated Dean's Rosters received from Student Records and Registration.

RETENTION: Course management records: Retain 5 years in office, then destroy by recycling. Student records: Retain in office 5 years after graduation term or term of last attendance, then destroy by shredding then landfill. Correspondence: Retain 5 years in office, then destroy by shredding then recycling. All other contents: Retain in office while active or until superseded, then destroy by recycling.

ASSOCIATE DEAN REFERENCE FILES

This series contains file notes and file lists.

RETENTION: Retain in office while active, then destroy by

recycling.

ASSOCIATE DEAN WORKING FILES

This series contains campus and off-campus correspondence, photocopies of meeting minutes received from campus offices, campus and off-campus near-print informational material, policy statements received from Office of the Chancellor, procedural guidelines received from campus offices, file notes, file lists, photocopies of proposals sent off campus, grade appeals received from students, computer-generated Credentials Analysis received from College of Education, and performance evaluations.

RETENTION: Evaluations: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling. Correspondence:

Retain 5 years in office, then destroy by shredding then landfill. Grade appeals: Retain in office 5 years after graduation term or term of last attendance, then destroy by shredding then landfill. Proposals: Retain in office 3 years after termination of contract, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by shredding then landfill.

BLUEPRINTS

This series contains blueprints received from off campus.

RETENTION: Retain in office while active, then transfer to

University Archives.

BUDGET FILES

This series contains ledger sheets, file notes, photocopies of invoices, monthly reports, computer-generated Invoices Paid During the Period Reports received from Accounting Services, campus correspondence, computer-generated Operating Budgets for Fiscal Years received from Budget and Planning, and computer-generated Budget Proposed Allocations/A,B,&C received from Budget and Planning.

RETENTION: Retain 3 years in office, then destroy by recycling.

BUDGET REPORTS

This series contains computer-generated Salary Savings reports received from Budget and Planning, computer-generated Department profiles received from Budget and Planning, and computer-generated Raise Recommendations received from Budget and Planning.

RETENTION: Retain in office until superseded, then destroy by recycling.

BUILDING ACCESSIBILITY FILES

This series contains campus and off-campus correspondence, file

lists, photocopies of questionnaires received from Student

Services, and floor plans.

RETENTION: Retain permanently in office.

BUILDING CORRESPONDENCE FILES

This series contains campus correspondence and file notes.

RETENTION: Retain 5 years in office, then destroy by shredding

then recycling.

BUILDING PROJECT FILES

This series contains file notes, photocopies of Work Requests sent to Facility Services, photocopies of floor plans, reports, file lists, work schedules, specifications, and project manuals.

RETENTION: Specifications: Retain permanently in office. Work

Requests: Retain 3 years in office, then destroy by recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.

BUILDINGS FILES

This series contains campus and off-campus correspondence, off-campus near-print informational material, emergency procedural

guidelines generated here and received from campus offices, photocopies of police reports received from LSU Police Department, reports1 file notes, safety reports received from Safety Office, inspection reports received from Facility Services, annotated photocopies of floor plans received from campus offices, maps, and an obsolete key log.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Reports and logs: Retain 3 years in office, then destroy by recycling. All other contents:

Retain in office while active or until superseded, then destroy by landfill.

BULLETINS

This series contains campus and off-campus near-print informational material.

RETENTION: Retain in office while active, then destroy by landfill.

CATALOGS

This series contains computer-generated Catalogs received from

Academic Affairs.

RETENTION: Retain in office while active, then destroy by

landfill.

COLLEGE CATALOGS

This series contains catalogs received from campus and off campus.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

COLLEGE HISTORY AND GROWTH FILES

This series contains campus correspondence, photocopies of police reports sent to LSU Campus Police, photocopies of Accident Summaries sent to Human Resource Management, computer-generated Capital Outlay received from Facility Services, photocopies of blueprints received from off campus, file notes, computer-generated Enrollment Summaries received from Student Records and Registration, and photocopies of requisitions sent to Purchasing.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. All other contents: Retain 3 years in office, then destroy by recycling.

COMMENCEMENT FILES

This series contains campus near-print informational material, file lists, computer-generated lists of students, and file notes.

RETENTION: Retain permanently in office.

COMPUTER REFERENCE FILES

This series contains equipment manuals received from off campus and file notes.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

CORRESPONDENCE

This series contains campus and off-campus correspondence.

RETENTION: Retain 5 years in office, then destroy by shredding then landfill.

COUNSELOR GENERAL FILES

This series contains campus correspondence, questionnaires, and

Position Descriptions.

RETENTION: Retain 5 years in office, then destroy by shredding

then recycling.

COUNSELOR REFERENCE FILES

This series contains campus correspondence, master forms, campus and off-campus near-print informational material, file lists, and file notes.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.

COUNSELOR WORKING FILES

This series contains photocopies of campus correspondence, campus near-print informational material, photocopies of articles received from campus offices, file notes, and surveys.

RETENTION: Retain in office while active, then destroy by shredding then landfill.

COURSE AND CURRICULUM FILES

This series contains photocopies of Requests for Changing an Existing Course sent to Academic Affairs, photocopies of Requests for Dropping a Course sent to Academic Affairs, photocopies of Requests for Adding a Course sent to Academic Affairs, photocopies of Requests for Adding, Changing, or Dropping a Curriculum sent to Academic Affairs, and photocopies of Form D:

General Education Requirement sent to Academic Affairs.

RETENTION: Retain 3 years in office, then destroy by recycling.

COURSE EQUIVALENCY TABLES

This series contains computer-generated Equivalency Tables

received from Admissions.

RETENTION: Retain 3 years in office, then destroy by recycling.

DEAN ADMINISTRATIVE FILES

This series contains photocopies of annual reports sent to Office of Vice-Chancellor, campus and off-campus correspondence, and file notes.

RETENTION: Retain 5 years in office, then transfer to University Archives.

DROP/ADD SLIPS

This series contains NCR copies of Drop/Add Slips received from

Student Records and Registration.

RETENTION: Retain in office 5 years, then destroy by shredding

then landfill.

ELECTRONIC SPREADSHEETS

This series contains spreadsheets that are recorded on electronic

media such as hard disks or floppy diskettes: a) when used to produce hard copy that is maintained in organized files or b) when maintained only in electronic form.

RETENTION: a) When used to produce hard copy that is maintained in organized files: Delete when no longer needed to update or produce hard copy. b) When maintained only in electronic form:

Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule. If the electronic version replaces hard copy records with differing retention periods, and agency software does not readily permit selective deletion, delete after the longest retention period has expired.

ENROLLMENT SUMMARY AND SUMMARY OF GRADES

This series contains computer-generated Enrollment Summaries

received from Budget and Planning and computer-generated

Summaries of Grades received from Budget and Planning.

RETENTION: Retain 3 years in office, then destroy by recycling.

EQUIPMENT INVENTORIES

This series contains computer-generated Equipment Inventories

received from Property Control.

RETENTION: Retain 1 year in office, then destroy by landfill.

EVALUATIONS

This series contains evaluations.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

EXPLORING THE WORLD OF EARTH SCIENCE NOTEBOOKS

This series contains Exploring the World of Earth Science

notebooks.

RETENTION: Retain permanently in office.

FACULTY AND STAFF PERSONNEL FILES

This series contains photocopies of resumes, photocopies of performance evaluations, photocopies of step increase forms received from Human Resource Management, photocopies of leave slips, and photocopies or NCR copies of the following sent to Human Resource Management: Position Descriptions, LSU-l Personnel Actions, LSU-5 Attendance and Leave Records, Per-2 Personnel Appointments, Per-3 Personnel Status Changes, Permanent Preexisting Disability forms, Biographical Data Cards, Loyalty Oaths, EEO forms, Per-4 forms, Per-17 forms, Per-25s, Per-40s, resignation forms, Requests for Authorization to Advertise, Civil Service applications, Service Rating worksheets, W-4's, Reports of Injury or Disease, Employee Data Sheets, insurance election forms, passports, and 1-9's.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

FACULTY REPORTS

This series contains faculty reports received from faculty.

RETENTION: Retain in office 3 years, then destroy by shredding then landfill.

FOUCAULT PENDULUM PROJECT DESIGN FILES

This series contains file notes and design specifications.

RETENTION: Retain in office 7 years after termination of

contract, then destroy by shredding then landfill.

GENERAL FILES

This series contains campus correspondence, photocopies of minutes meetings received from campus offices, procedural guidelines, applications received from off campus, and faculty reports received from campus offices.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then recycling. Applications: Retain 1 year in office, then destroy by landfill. All other contents:

Retain in office while active or until superseded, then destroy by recycling.

GRADUATION CONTRACTS

This series contains graduation contracts.

RETENTION: Retain in office 5 years after graduation term or

term of last attendance, then destroy by shredding then landfill.

GRANT FILES

This series contains photocopies of grant applications, routing pages received from campus offices, photocopies of cover pages of proposals sent off campus, photocopies of contracts received from Budget and Planning, and computer-generated Grant Establishment Sheets received from Budget and Planning.

RETENTION: Retain in office 3 years after termination of contract, then destroy by shredding then landfill.

GRANT INFORMATION FILES

This series contains off-campus correspondence and off-campus near-print informational material.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

HARD COPIES OF COMPUTER FILES

This series contains hard copies of computer files.

RETENTION: Retain in office while active, then destroy by

recycling.

HONORS CONVOCATION FILES

This series contains campus correspondence, campus near-print informational material, photocopies of invoices sent to Faculty Club, file lists, and file notes.

RETENTION: Retain 5 years in office, then destroy by shredding then landfill.

HOWARD HUGHS GRANT FILES

This series contains annual reports sent off campus, campus and

off-campus correspondence, and proposal drafts.

RETENTION: Retain in office 3 years after termination of contract, then destroy by shredding then landfill.

INSTRUCTOR EVALUATIONS

This series contains computer-generated Instructor Evaluations received from Measurement and Evaluation Center.

RETENTION: Retain 5 years in office, then destroy by shredding then landfill.

JUNIOR SCIENCE AND HUMANITIES SYMPOSIUM FILES

This series contains off-campus correspondence, applications

received off-campus, file notes, and programs.

RETENTION: Retain 5 years in office, then transfer to University

Archives.

KEYING FILES

This series contains campus correspondence and file lists.

RETENTION: Retain 5 years in office, then destroy by shredding

then recycling.

LEDGERS

This series contains computer-generated ledgers received from

Accounting Services.

RETENTION: Retain 2 years in office, then destroy by recycling.

LEQSF GRADUATE FELLOWSHIPFILES

This series contains photocopies of annual reports sent off campus, contracts received from off campus, and photocopies and originals of proposals sent off campus.

RETENTION: Retain in office 5 years after termination of contract, then destroy by shredding then landfill.

LETTERS OF RECOMMENDATION

This series contains photocopies of letters of recommendation sent off campus.

RETENTION: Retain 5 years in office, then destroy by shredding then recycling.

LSU CATALOGS

This series contains LSU Catalogs.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

LSU INFORMATION CARD FILE

This series contains LSU information cards received from off campus.

RETENTION: Retain in office while active, then destroy by landfill.

MCAT SCORES

This series contains computer-generated MCAT Scores received from

off campus.

RETENTION: Retain 3 years in office, then destroy by landfill.

MEDICAL AND DENTAL SCHOOL CHECKLISTS

This series contains Medical and Dental School Checklists.

RETENTION: Retain in office while active, then destroy by

recycling.

MINORITY CARD FILE

This series contains minority cards.

RETENTION: Retain in office while active, then destroy by

landfill.

MISCELLANEOUS FILES

This series contains campus and off-campus correspondence, computer-generated Equipment Inventories received from Property Control, campus and off-campus near-print informational material, news clippings/publications excerpts received from campus offices, procedural guidelines generated here and received from campus offices, calendars, holiday schedules, surveys, and organizational charts.

RETENTION: Surveys, organizational charts, and office procedures: Retain permanently in office. Correspondence:

Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

NEAR-PRINT INFORMATIONAL MATERIAL

This series contains campus and off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

OFFICE REFERENCE NOTEBOOKS

This series contains off-campus near-print informational material, procedural guidelines received from campus offices, photocopies of Requests for Budget Adjustments sent to Budget and Planning, photocopies of Check Requests sent to Office of Bursar Operations, file notes, photocopies of monthly reports, and computer-generated Revenue Ledger Reports.

RETENTION: Reports and budget records: Retain 3 years in office, then destroy by recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.

ORGANIZATIONS FILES

This series contains campus and off-campus correspondence, photocopies of minutes of meetings received from off campus, off-campus near-print informational material, and file notes.

RETENTION: Retain 5 years in office, then transfer to University Archives.

PERSONNEL REVIEW FILES

This series contains employee performance evaluations, resumes,

and photocopies of the following sent to Office of the Dean:

PER-l Requests for Permission to Fill a Vacancy, PER-2 Personnel

Appointments, and PER-3 Personnel Status Changes.

RETENTION: Retain in office 2 years after termination or until

final disposition of charge or civil action, then destroy by shredding then landfill.

PETITIONS TO TRANSFER TO ANOTHER COLLEGE (OBSOLETE)

This series contains NCR copies of Petitions to Transfer to

Another College sent to campus offices.

RETENTION: Retain 3 years in office, then destroy by shredding

then landfill.

PRE-MEDICAL AND PRE-DENTAL GENERAL FILES

This series contains off-campus near-print informational material, procedural guidelines, Interview/Acceptance forms, and file notes.

RETENTION: Interview/Acceptance forms: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

PRE-MEDICAL STUDENT FILES

This series contains campus correspondence, letters of reference received from off campus, photocopies of MCAT scores received from off campus, Personal Information sheets, and photocopies of transcripts received from off campus.

RETENTION: Retain in office 5 years after graduation term or term of last attendance, then destroy by shredding then landfill.

PROGRAM FILES

This series contains campus near-print informational material, procedural guidelines received from campus offices, file notes, and file lists.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

PROPOSALS FILES, 1975-1975 (OBSOLETE)

This series contains campus and off-campus correspondence, campus and off-campus near-print informational material, and photocopies

of proposals sent off campus.

RETENTION: Destroy by shredding then landfill.

RECRUITING CARD FILE

This series contains recruiting cards.

RETENTION: Retain in office while active, then destroy by

landfill.

REFERENCE NOTEBOOKS

This series contains file lists, campus and off-campus near-print informational material, procedural guidelines received from campus offices, and Documents Log sheets with name, number, Social Security number, effective date, type of form, date received, and date sent.

RETENTION: Logs: Retain 3 years in office, then destroy by recycling. All other contents: Retain in office while active or until superseded, then destroy by landfill.

REMODELING BLUEPRINTS

This series contains blueprints.

RETENTION: Retain permanently in office.

REPORTS AND PLANNING FILES

This series contains annual reports received from Board of Regents, computer-generated financial reports, computer-generated enrollment reports received from Student Records and Registration, computer-generated Departmental Profiles received form Academic Affairs, Self-Study Reports, Five Year Plan, and departmental reports received from departments.

RETENTION: Self-Studies, Five Year Plan, and departmental reports: Retain permanently in office. All other contents:

Retain 3 years in office, then destroy by recycling.

SALARY INFORMATION FILES

This series contains computer-generated budgets and Promotion and Tenure forms received from departments.

RETENTION: Promotion and Tenure forms: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. All other contents: Retain 3 years in office, then destroy by recycling.

SCHOLARSHIP ESTABLISHMENT FILES

This series contains off-campus correspondence, regulations received from off campus, photographs received from off campus, and photocopies of checks-received from off campus.

RETENTION: Retain permanently in office.

SHOP FILES

This series contains job applicant letters of reference, job applicant resumes, file notes, and photocopies of the following sent to Office of the Dean: Internal Transactions, Purchase Orders, PER-l Requests for Permission to Fill a Vacancy, PER-2 Personnel Appointments, and PER-3 Personnel Status Changes.

RETENTION: Personnel records: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill. Purchasing records:

Retain 3 years in office, then destroy by landfill. All other contents: Retain in office while active, then destroy by recycling.

SPACE INVENTORY FILES

This series contains computer-generated Space Inventories

received from Facility Services and floor plans.

RETENTION: Inventories: Retain 1 year in office, then destroy by landfill. Floor plans: Retain in office while active, then destroy by recycling.

STAFF LEAVE FILES

This series contains campus correspondence, computer-generated monthly personnel Activity Reports, leave reports received from Human Resource Management, leave slips, and annual leave summaries received from Human Resource Management.

RETENTION: Retain in office 2 years after termination or until

final disposition of charge or civil action, then destroy by shredding then landfill.

STATUS SHEETS

This series contains status sheets.

RETENTION: Retain 10 years in office, then destroy by shredding

then landfill.

STUDENT APPLICATION FILES

This series contains applications received from off campus, personal information sheets, photocopies of transcripts received from off campus, photocopies of MCAT of DAT scores received from ACT, and letters of recommendation received from off campus.

RETENTION: Not attending student records: Retain in office 1 year after application term, then destroy by shredding then landfill. Attending student records: Retain in office 5 years after graduation term or term of last attendance, then destroy by shredding then landfill.

STUDENT ASSISTANT PERSONNEL FILES

This series contains photocopies of timesheets and photocopies of the following sent to Student Aid and Scholarships: Form 1-9 Employee Eligibility Verifications, W-4s, Loyalty Oaths, Employment Processing Forms, Social Security cards, drivers licenses, and passports.

RETENTION: Retain in office 3 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

STUDENT DATA CARD FILE

This series contains student data cards.

RETENTION: Retain in office while active, then destroy by

landfill.

STUDENT FILES

This series contains off-campus correspondence, NCR copies of Grade Reports received from Student Records and Registration, photocopies of Drop/Add slips received from Student Records and Registration, photocopies of Dean Cards received from Student Records and Registration, photocopies of schedules received from Student Records and Registration, NCR copies of midterm grades received from Student Records and Registration, photocopies of transcripts received from off campus, NCR copies of petitions received from Student Records and Registration, option forms, and status sheets.

RETENTION: Retain in office 5 years after graduation term or term of last attendance, then destroy by shredding then landfill.

STUDENT RANKINGS

This series contains computer-generated Student Rankings received

from Student Records and Registration.

RETENTION: Retain 5 years in office, then destroy by recycling.

SUMMER ENRICHMENT PROGRAM APPLICATIONS

This series contains Summer Enrichment Program applications.

RETENTION: Retain 5 years in office, then destroy by landfill.

TRANSFER CREDIT TABLES

This series contains computer-generated Transfer Credit Tables received from Admissions.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

TURN AROUND DOCUMENTS

This series contains photocopies and NCR copies of Turn Around Documents sent to Personnel.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.

WORKING FILES

This series contains photocopies of campus correspondence, master forms, campus near-print informational material, file notes, and file lists.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.