INSTITUTE FOR MUTAGENESIS

COLLEGE OF BASIC SCIENCES

ACCOUNTING FILES

This series contains NCR copies of Purchase Orders sent to Purchasing, Receiving Reports sent to Purchasing, requisitions sent to Purchasing, monthly ledger sheets received from Accounting Services, and photocopies of NCR copies of the following sent to Accounting Services: Travel Expense Vouchers, invoices, and Internal Transactions.

RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by shredding then landfill.

FACULTY AND STAFF PERSONNEL FILES

This series contains photocopies of resumes received from off campus, letters of reference received from off campus, photocopies of performance evaluations, photocopies of step increase forms received from Human Resource Management, photocopies of leave slips, and photocopies or NCR copies of the following sent to Human Resource Management: Position Descriptions, LSU-l Personnel Actions, LSU-5 Attendance and Leave Records, Per-2 Personnel Appointments, and PER-3 Personnel Status Changes.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

GRANT FILES

This series contains campus and off-campus correspondence and photocopies of proposals sent off campus.

RETENTION: Retain in office 3 years after termination of contract, then destroy by shredding then landfill.

NEAR-PRINT INFORMATIONAL MATERIAL

This series contains campus and off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.