TEXT PROCESSING CENTER

COLLEGE OF ARTS AND SCIENCES

FILE NOTES

This series contains file notes on computer problems.

RETENTION: Retain in office while active, then destroy by

recycling.

FONT SAMPLES

This series contains font samples.

RETENTION: Retain in office while active, then destroy by

recycling.

KURTZWEIL REQUEST SHEETS

This series contains Kurtzweil request sheets.

RETENTION: Retain 3 years in office, then destroy by landfill.

TEXT PROCESSING ADMINISTRATIVE FILES

This series contains campus and off-campus correspondence, campus and off-campus near-print informational material, photocopies of Internal Transactions sent to Accounting Services, computer-generated ledger sheets received from Accounting Services, photocopies of Purchase Orders sent to Purchasing, photocopies of student assistant timesheets sent to Office of the Dean, photocopies of publishing codes, file lists, file notes, carbon copies of transmission order forms received from Telecommunications, photocopies of Position Descriptions received from Human Resource Management, and photocopies of checks sent to Office of the Bursar Operations.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Accounting records: Retain 2 years in office, then 5 years in Records Center, then destroy by landfill. All other contents: Retain in office while active or until superseded, then destroy by recycling.

TYPESETTING REQUEST SHEETS

This series contains typesetting request sheets.

RETENTION: Retain 3 years in office, then destroy by landfill.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for

destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.

WORKING FILES

This series contains master forms, campus near-print informational material, and price lists.

RETENTION: Master forms: Record (master) copy: Retain permanently in office. Duplicates: Retain in office while active, then destroy by landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.