NEW DELTA REVIEW

ADMINISTRATIVE FILES

This series contains off-campus correspondence and manuscripts

received from off campus.

RETENTION: Retain 5 years in office, then transfer to University

Archives.

FINANCIAL RECORDS FILES

This series contains off-campus correspondence, NCR copies of Internal Transactions sent to Office of the Dean, file lists, subscription forms, vouchers sent to Accounting Services, photocopies of advertisements, brochures, slides, and negatives.

RETENTION: Slides and negatives: Retain permanently in office. All other contents: Retain 2 years in office, then 5 years in Records Center, then destroy by landfill.

MANUSCRIPT EVALUATION FILES

This series contains campus correspondence and manuscript evaluations -

RETENTION: Retain 5 years in office, then destroy by shredding then recycling.

MOCKUP FILES

This series contains drawings and photographs.

RETENTION: Retain in office while active, then transfer to

University Archives.

NEW DELTA REVIEW

This series contains record copy of the New Delta Review.

RETENTION: Retain permanently in office.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.