HUMANITIES INTERDEPARTMENTAL GRADUATE PROGRAM

COLLEGE OF ARTS AND SCIENCES

ADMINISTRATIVE FILES

This series contains campus and off-campus correspondence, photocopies of procedural guidelines received from Graduate School, budget reports received from Office of the Dean, photocopies of budget worksheets received from Office of the Dean, computer-generated Operating Budget for Fiscal Year received from Office of the Dean, course proposals, course descriptions, computer-generated Enrollment Summaries received from Student Records and Registration, computer-generated Course Management Reports received from Student Records and Registration, faculty assignment sheets received from Student Records and Registration, and photocopies of advertisements sent off campus.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. Budget records: Retain 3 years in office, then destroy by landfill. Course enrollment records: Retain in office 1 year after term distributed, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

NEAR-PRINT INFORMATIONAL MATERIAL

This series contains off campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

GRADUATE STUDENT FILES

This series includes but may not be limited to photocopies of completed final examinations, graduate assistantship applications, GRE reports, requests for examination, and correspondence, including letters of recommendation.

RETENTION: Retain in office 5 years after graduation term or term of last attendance, then destroy by shredding then landfill.