DEPARTMENT OF MILITARY SCIENCE

BUDGET LEDGER NOTEBOOK

This series includes but may not be limited to NCR copies of Internal Transactions sent to Accounting Services, file notes, photocopies of invoices, photocopies of receipts, photocopies of requisitions sent to Budget and Planning, photocopies of Requests for Budget Adjustment sent to Office of the Dean, NCR copies of Operating Budget for Fiscal Year received from Budget and Planning, photocopies of financial statements received from Accounting Services, NCR copies of receiving reports sent to Accounting Services, and computer-generated Invoices Paid During the Period Reports received from Accounting Services.

RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by landfill.

CLOSING OF LSU-ALEXANDRIA ROTC PROGRAM REPORT, 1986-1986

(OBSOLETE)

This series contains report.

RETENTION: Transfer to University Archives.

EXECUTIVE OFFICER ADMINISTRATIVE FILES

This series contains photocopies of campus correspondence, campus near-print informational material, and procedural guidelines.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

LSU POLICY STATEMENTS

This series contains policy statements received from Office of the Chancellor.

RETENTION: Retain in office until superseded, then destroy by recycling.

PROPERTY FILES

This series includes but may not be limited to photocopies of campus correspondence, security reports received from Campus Police, code number lists, photocopies of invoices, photocopies of inventory forms, equipment location sheets, Work Requests sent to Facility Services, price lists, annual safety inspection reports received from Facility Services, catalogs, and requisitions.

RETENTION: Retain 3 years in office, then destroy by landfill.

STAFF LEAVE FILES

This series contains campus correspondence, computer-generated Personal Activity Reports received from Human Resource Management, leave slips, photocopies of 1-9 Employee Eligibility Verifications sent to Accounting Services, and photocopies of W4s sent to Accounting Services.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

STAFF PERSONNEL FILES

This series includes but may not be limited to photocopies of completed appointment forms sent to Office of the Dean, photocopies of performance evaluations, photocopies of step-increases received from Human Resource Management, photocopies of leave

slips, photocopies of letters of recommendation, photocopies of

1-9 Employee Eligibility Verifications sent to Accounting Services, and photocopies of Position Descriptions sent to Human Resource Management.

RETENTION: Retain in office 2 years after termination or until final disposition of charge or civil action, then destroy by shredding then landfill.

STUDENT ASSISTANT PERSONNEL FILES

This series includes but may not be limited to photocopies of timesheets and photocopies of the following sent to Student Aid and Scholarships: Form 1-9 Employee Eligibility Verifications, W-4s, Loyalty Oaths, and Student Employment Processing forms.

RETENTION: Retain in office 3 years after termination or until final disposition of charge or civil action, then destroy by shredding then recycling.

TEMPORARY USAGE BY WETLAND RESOURCES FIVE-YEAR PLAN, 1983-1983

(OBSOLETE)

This series contains photocopies of one-time report sent to

Office of the Chancellor.

RETENTION: Transfer to University Archives.

TIGER BATTALION DORM INITIATIVE FILES

This series contains campus correspondence.

RETENTION: Retain in office while active, then transfer to

University Archives.