CENTER FOR LIFE COURSE AND POPULATIONS STUDIES

DEPARTMENT OF SOCIOLOGY

ADMINISTRATIVE FILES

This series contains photocopies of annual reports sent to Board of Regents, campus and of f-campus correspondence, master forms, computer-generated copies of GGS project and various reports, and applications.

RETENTION: correspondence: Retain 5 years in office, then destroy by shredding then landfill. Master forms: Record (master) copy: Retain permanently in office. Duplicates: Retain in office while active, then destroy by landfill. Applications: Retain 1 year in office, then destroy by landfill. All other contents:

Retain in office while active, then destroy by recycling.

BUDGET FILES

This series includes but may not be limited to computer-generated ledger sheets received from Accounting Services, NCR copies of Internal Transactions sent to Accounting Services, file notes, photocopies of Travel Expense Vouchers sent to Office of the Dean, photocopies of invoices, photocopies of receipts, NCR copies of requisitions sent to purchasing, photocopies of Requests for Budget Adjustments sent to Office of the Dean, computer-generated Invoices Paid During the period Reports received from Accounting Services, and photocopies of Cost Sharing Reports sent to Grants and Contracts.

RETENTION: Retain 2 years in office, then 5 years in Records Center, then destroy by shredding then landfill.