ARTS AND SCIENCES MAINFRAME COMPUTER SERVICES

ACCOUNTING REPORTS

This series contains accounting reports.

RETENTION: Retain 3 years in office, then destroy by landfill.

DIRECTOR ADMINISTRATIVE FILES

This series contains reports sent to Office of the Dean, campus correspondence, applications received from off campus, and file notes.

RETENTION: correspondence: Retain 5 years in office, then destroy by shredding then recycling. Applications: Retain 1 year in office, then destroy by landfill. All other contents:

Retain in office while active, then destroy by recycling.

NEAR-PRINT INFORMATIONAL MATERIAL

This series contains campus and off-campus near-print informational material.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

SNCC COMPUTER USER MANUALS

This series contains SNCC computer user manuals.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic medial such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule