T. HARRY WILLIAMS CENTER FOR ORAL HISTORY

ASSISTANT DIRECTOR ADMINISTRATIVE FILES

This series contains correspondence, meeting minutes received from committees, off-campus near-print informational material, photocopies of student timesheets sent to LSU Libraries Administrative Services, and resumes received from off campus.

RETENTION: Correspondence and meeting minutes: Retain 5 years in office, then transfer to University Archives. Timesheets:

Retain in office until summarized, then destroy by shredding then recycling. Resumes: Retain 1 year in office, then destroy by landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

ASSISTANT DIRECTOR REFERENCE FILES

This series contains photocopies of journal articles and photocopies of newspaper clippings.

RETENTION: Retain in office while active, then destroy by recycling.

EQUIPMENT FILES

This series contains equipment manuals received from off campus

and NCR copies of the following sent to LSU Libraries

Administrative Services: invoices and Purchase Orders.

RETENTION: Invoices: Retain 2 years in office, then 5 years in Records Center, then destroy by landfill. Purchase Orders:

Retain 3 years in office, then destroy by landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

GENERAL CORRESPONDENCE

This series contains campus and off-campus correspondence.

RETENTION: Retain 5 years in office, then transfer to University

Archives.

LSU CATALOGS

This series contains LSU Catalogs.

RETENTION: Retain in office while active or until superseded, then destroy by landfill.

MASTER FORMS

This series contains master forms.

RETENTION: Record (master) copy: Retain permanently in office.

Duplicates: Retain in office while active, then destroy by

recycling.

PROCESSING LOG

This series contains processing log sheets noting processing step

completed, date, and initials.

RETENTION: Retain 3 years in office, then destroy by recycling.

PROJECT FILES

This series contains campus and off-campus correspondence, campus near-print informational material, and file notes.

RETENTION: Correspondence: Retain 5 years in office, then destroy by shredding then landfill. All other contents: Retain in office while active or until superseded, then destroy by landfill.

RESEARCH FILES

This series contains file notes and newspaper clippings.

RETENTION: Retain in office while active, then destroy by

recycling.

TRANSCRIPTS AND CONTROL FILES

This series contains correspondence, transcripts, release forms,

inventory forms, abstracts, and Other Material forms.

RETENTION: Retain in office while active, then transfer to

University Archives.

WORD PROCESSING FILES

This series contains documents such as letters, messages, campus correspondence, reports, handbooks, and manuals recorded on electronic media such as hard disks or floppy diskettes a) when they are used to produce hard copy that is maintained in organized files or b) when they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by that LSU Retention and Disposal Schedule.

RETENTION: a) When they are used to produce hard copy that is maintained in organized files: Delete when no longer needed to create a hard copy. b) When they are maintained only in electronic form and they duplicate the information in and take the place of records that would otherwise be maintained in hard copy, provided that the hard copy has been authorized for destruction by the LSU Retention and Disposal Schedule: Delete after the expiration of the retention period authorized for the hard copy by the LSU Retention and Disposal Schedule.